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<p class="MsoNormal">Sham,<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal">No accrual for September 2025 for Hill-Baker Task Order 22-C1262-002<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Scott Bentivegna<o:p></o:p></p>
<p class="MsoNormal">Cell: 757-778-9430<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:scottb@jlab.org"><span style="color:#0563C1">scottb@jlab.org</span></a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Sham Brakhas <brakhas@jlab.org> <br>
<b>Sent:</b> Thursday, September 11, 2025 4:56 PM<br>
<b>To:</b> Todd Alther <alther@jlab.org>; Fernando Barbosa <barbosa@jlab.org>; Ebony Beaver <beaver@jlab.org>; Ciprian Gal <ciprian@jlab.org>; Zack Conway <conway@jlab.org>; Corry Smith <csmith@jlab.org>; Chris Cuevas <cuevas@jlab.org>; Philip Denny <denny@jlab.org>;
Rolf Ent <ent@jlab.org>; Tanya-Gaye Stewart <fraites@jlab.org>; Daniel Galway <galway@jlab.org>; Dave Gaskell <gaskelld@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>; Probir Ghoshal <ghoshal@jlab.org>; Sandesh Gopinath <gopinath@jlab.org>; Haipeng Wang
<haipeng@jlab.org>; John Vennekate <hannesv@jlab.org>; Naeem Huque <huque@jlab.org>; Jennifer Williams <jennifer@jlab.org>; Giuseppina Tenbusch <jessie@jlab.org>; James Nigg <nigg@jlab.org>; Onish Kumar <okumar@jlab.org>; Peter Owen <powen@jlab.org>; Tom Renzo
<renzo@jlab.org>; rfries@jlab.org; Scott Bentivegna <scottb@jlab.org>; Steve Smith <sjsmith@jlab.org>; Sourav Tarafdar <stara@jlab.org>; Carolyn Stepney <stepney@jlab.org>; Sherry Thomas <sthomas@jlab.org>; Todd Coates <tcoates@jlab.org>; Brittany Dennis <tolbert@jlab.org>;
Anne-Marie Valente <valente@jlab.org>; Shaoheng Wang <wang@jlab.org>; William Baumgartner <wbaum@jlab.org>; Matt Weaks <weaksmc@jlab.org>; Robin Wines <wines@jlab.org>; Benedikt Zihlmann <zihlmann@jlab.org>; Carl Zorn <zorn@jlab.org><br>
<b>Cc:</b> Tony Risk <antonior@jlab.org>; Brian Hill <bdhill@jlab.org>; Christine Fragapane <chummel@jlab.org>; Michael Dion <dion@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; Eden Evans <eaevans@jlab.org>; Hai Dong <hdong@jlab.org>; Joseph Matalevich <josephm@jlab.org>;
David Kashy <kashy@jlab.org>; Klaus Dehmelt <kdehmelt@jlab.org>; Kate Mace <kmace@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Maxwell Roy <maxwellr@jlab.org>; Natalie Carter <ncarter@jlab.org>; Robert Rimmer <rarimmer@jlab.org>; Renuka Rajput-Ghoshal <renuka@jlab.org>;
Scott Bentivegna <scottb@jlab.org>; Young-Min Shin <shin@jlab.org>; Mike Spata <spata@jlab.org>; Whit Seay <wseay@jlab.org>; Amrit Yegneswaran <yeg@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Sham Brakhas <brakhas@jlab.org>; Connie Adams <cadams@jlab.org>;
Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> Subcontract PO Accruals - YEAR END 2025 - 1st Request<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p style="background:white"><span style="font-size:12.0pt;font-family:Aptos;color:black">All,</span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></p>
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<p style="background:white"><span style="font-size:12.0pt;font-family:Aptos;color:black"> <o:p></o:p></span></p>
<p style="background:white"><span style="font-size:12.0pt;font-family:Aptos;color:black">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage
(Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal. <o:p></o:p></span></p>
<p style="background:white"><span style="font-size:12.0pt;font-family:Aptos;color:black"> <o:p></o:p></span></p>
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<p style="background:white"><b><u><span style="font-size:12.0pt;font-family:Aptos;color:#0C64C0">This is the Year End accruals where we have a very short window for completing this processing. It is imperative that you forward September 2025 accruals promptly.</span></u></b><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></p>
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<p style="background:white"><span style="font-size:12.0pt;font-family:Aptos;color:black"> <br>
Please complete the Subcontract Percent Complete Form for <b><i><u>estimated work completed through</u></i></b></span><b><i><u><span style="font-size:12.0pt;font-family:Aptos;color:#0C64C0"> September 30, 2025
</span></u></i></b><b><i><u><span style="font-size:12.0pt;font-family:Aptos;color:black">- this is the date to use on the PO Accrual form as well.</span></u></i></b><span style="font-size:12.0pt;font-family:Aptos;color:black"> It is important that we receive
estimated percent complete forms associated with the <b><i><u>estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>. Accruals are due by Tuesday, September 23,
2025</span><span style="font-size:12.0pt;font-family:Aptos;color:#242424">.</span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></p>
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<p style="background:white"><span style="font-size:12.0pt;font-family:Aptos;color:black"> <b>**** Please submit your accrual form to
</b></span><b><i><u><span style="font-size:12.0pt;font-family:Aptos;color:blue"><a href="mailto:evpo@jlab.org" title="mailto:evpo@jlab.org">evpo@jlab.org</a></span></u></i></b><b><span style="font-size:12.0pt;font-family:Aptos;color:black"> by close of business,
</span></b><b><span style="font-size:12.0pt;font-family:Aptos;color:#242424">Tuesday</span></b><b><span style="font-size:12.0pt;font-family:Aptos;color:black">, September
</span></b><b><span style="font-size:12.0pt;font-family:Aptos;color:#242424">23</span></b><b><span style="font-size:12.0pt;font-family:Aptos;color:black">, 2025. If you have nothing to accrue, please email
</span></b><u><span style="font-size:12.0pt;font-family:Aptos;color:blue;background:white"><a href="mailto:evpo@jlab.org" title="mailto:evpo@jlab.org">evpo@jlab.org</a></span></u><span style="font-size:12.0pt;font-family:Aptos;color:black;background:white"> </span><b><span style="font-size:12.0pt;font-family:Aptos;color:black"> stating
you have nothing to accrue for PO# xxx-xxxxxx.****</span></b><span style="font-size:12.0pt;font-family:Aptos;color:black"><o:p></o:p></span></p>
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<p style="background:white"><span style="font-size:12.0pt;font-family:Aptos;color:black"> </span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></p>
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<p style="background:white"><span style="font-size:12.0pt;font-family:Aptos;color:black"> </span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></p>
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<p style="background:white"><span style="font-size:12.0pt;font-family:Aptos;color:black">Thank for your speedy response to this matter!</span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:12.0pt;font-family:Aptos"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-size:12.0pt;font-family:Aptos"><o:p> </o:p></span></p>
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<p style="background:white"><span style="font-size:12.0pt;font-family:Aptos;color:black">Respectfully Submitted,</span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></p>
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<p style="background:white"><span style="font-size:12.0pt;font-family:Aptos;color:black"> </span><span style="font-size:12.0pt;font-family:Aptos"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
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<p><span style="font-family:Aptos;color:black">Sham Brakhas</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Finance & Payroll Accountant<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Jefferson Science Associates LLC<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Phone: 757-269-6860<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">E-mail: </span><u><span style="font-family:Aptos;color:#467886"><a href="mailto:brakhas@jlab.org"><span style="color:#467886">brakhas@jlab.org</span></a></span></u><span style="font-family:Aptos;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black"><img border="0" width="144" height="36" style="width:1.5in;height:.375in" id="_x0000_i1025" src="cid:image001.png@01DC23C8.434D4100" alt="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png"><o:p></o:p></span></p>
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