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Good Morning Chris,</div>
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i just wanted to be sure, when i tried to process the attached accrual form you sent , i noticed that the PO-25-C1113 is already vouchered at 40.34% in August 18. do you want to increase the amount or should i mark the PO as no accrual for September, please
let me know,</div>
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thanks,</div>
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<p style="margin-top: 1em; margin-bottom: 1em;">Sham Brakhas</p>
<p style="margin-top: 1em; margin-bottom: 1em;">Finance & Payroll Accountant</p>
<p style="margin-top: 1em; margin-bottom: 1em;">Jefferson Science Associates LLC</p>
<p style="margin-top: 1em; margin-bottom: 1em;">Phone: 757-269-6860</p>
<p style="margin-top: 1em; margin-bottom: 1em;">E-mail: <span style="color: rgb(5, 99, 193);">
<u><a style="margin-top: 0px; margin-bottom: 0px;" href="mailto:brakhas@jlab.org">brakhas@jlab.org</a></u></span></p>
<p style="margin-top: 1em; margin-bottom: 1em;"><img style="width: 144px; height: 36px; margin-top: 0px; margin-bottom: 0px;" height="36" width="144" alt="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png" data-outlook-trace="F:1|T:1" src="cid:7eef7dbb-7835-4e41-b2fb-8a750c0a58d2"></p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Chris Cuevas <cuevas@jlab.org><br>
<b>Sent:</b> Monday, September 15, 2025 9:08 AM<br>
<b>To:</b> Sham Brakhas <brakhas@jlab.org><br>
<b>Subject:</b> Re: Subcontract PO Accruals - YEAR END 2025 - 1st Request</font>
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Dear Sham,</div>
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Please see the attached accrual form for P0_25C1113.</div>
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Thank you,</div>
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-Chris x5053</div>
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~~~~~~~~~~~~~</div>
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<div id="x_divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Sham Brakhas <brakhas@jlab.org><br>
<b>Sent:</b> Thursday, September 11, 2025 16:55<br>
<b>To:</b> Todd Alther <alther@jlab.org>; Fernando Barbosa <barbosa@jlab.org>; Ebony Beaver <beaver@jlab.org>; Ciprian Gal <ciprian@jlab.org>; Zack Conway <conway@jlab.org>; Corry Smith <csmith@jlab.org>; Chris Cuevas <cuevas@jlab.org>; Philip Denny <denny@jlab.org>;
Rolf Ent <ent@jlab.org>; Tanya-Gaye Stewart <fraites@jlab.org>; Daniel Galway <galway@jlab.org>; Dave Gaskell <gaskelld@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>; Probir Ghoshal <ghoshal@jlab.org>; Sandesh Gopinath <gopinath@jlab.org>; Haipeng Wang
<haipeng@jlab.org>; John Vennekate <hannesv@jlab.org>; Naeem Huque <huque@jlab.org>; Jennifer Williams <jennifer@jlab.org>; Giuseppina Tenbusch <jessie@jlab.org>; James Nigg <nigg@jlab.org>; Onish Kumar <okumar@jlab.org>; Peter Owen <powen@jlab.org>; Tom Renzo
<renzo@jlab.org>; rfries@jlab.org <rfries@jlab.org>; Scott Bentivegna <scottb@jlab.org>; Steve Smith <sjsmith@jlab.org>; Sourav Tarafdar <stara@jlab.org>; Carolyn Stepney <stepney@jlab.org>; Sherry Thomas <sthomas@jlab.org>; Todd Coates <tcoates@jlab.org>;
Brittany Dennis <tolbert@jlab.org>; Anne-Marie Valente <valente@jlab.org>; Shaoheng Wang <wang@jlab.org>; William Baumgartner <wbaum@jlab.org>; Matt Weaks <weaksmc@jlab.org>; Robin Wines <wines@jlab.org>; Benedikt Zihlmann <zihlmann@jlab.org>; Carl Zorn <zorn@jlab.org><br>
<b>Cc:</b> Tony Risk <antonior@jlab.org>; Brian Hill <bdhill@jlab.org>; Christine Fragapane <chummel@jlab.org>; Michael Dion <dion@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; Eden Evans <eaevans@jlab.org>; Hai Dong <hdong@jlab.org>; Joseph Matalevich <josephm@jlab.org>;
David Kashy <kashy@jlab.org>; Klaus Dehmelt <kdehmelt@jlab.org>; Kate Mace <kmace@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Maxwell Roy <maxwellr@jlab.org>; Natalie Carter <ncarter@jlab.org>; Robert Rimmer <rarimmer@jlab.org>; Renuka Rajput-Ghoshal <renuka@jlab.org>;
Scott Bentivegna <scottb@jlab.org>; Young-Min Shin <shin@jlab.org>; Mike Spata <spata@jlab.org>; Whit Seay <wseay@jlab.org>; Amrit Yegneswaran <yeg@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Sham Brakhas <brakhas@jlab.org>; Connie Adams <cadams@jlab.org>;
Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> Subcontract PO Accruals - YEAR END 2025 - 1st Request</font>
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<span style="color:black">All,</span></p>
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<span style="font-family:Aptos,sans-serif">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you
will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal. </span></p>
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<span style="color:rgb(12,100,192)"><b><u>This is the Year End accruals where we have a very short window for completing this processing. It is imperative that you forward September 2025 accruals promptly.</u></b></span></p>
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<span style="color:black"> <br>
Please complete the Subcontract Percent Complete Form for <b><i><u>estimated work completed through</u></i></b></span><span style="color:rgb(12,100,192)"><b><i><u> September 30, 2025
</u></i></b></span><span style="color:black"><b><i><u>- this is the date to use on the PO Accrual form as well.</u></i></b> It is important that we receive estimated percent complete forms associated with the
<b><i><u>estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>. Accruals are due by Tuesday, September 23, 2025</span><span style="color:rgb(36,36,36)">.</span></p>
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<span style="font-family:Aptos,sans-serif"> <b>**** Please submit your accrual form to
</b></span><span style="font-family:Aptos,sans-serif; color:blue"><b><i><u><a data-linkindex="2" title="mailto:evpo@jlab.org" class="x_x_OWAAutoLink" id="OWA66fda60a-f8a7-127e-8a32-0beae1936fe7" href="mailto:evpo@jlab.org" style="color:blue; margin:0px">evpo@jlab.org</a></u></i></b></span><span style="font-family:Aptos,sans-serif"><b> by
close of business, </b></span><span style="font-family:Aptos,sans-serif; color:rgb(36,36,36)"><b>Tuesday</b></span><span style="font-family:Aptos,sans-serif"><b>, September
</b></span><span style="font-family:Aptos,sans-serif; color:rgb(36,36,36)"><b>23</b></span><span style="font-family:Aptos,sans-serif"><b>, 2025. If you have nothing to accrue, please email
</b></span><span style="font-family:Aptos,sans-serif; color:blue; background-color:white"><u><a data-linkindex="3" title="mailto:evpo@jlab.org" class="x_x_OWAAutoLink" id="OWAb7524db0-4210-c8a3-d550-38c822320ebd" href="mailto:evpo@jlab.org" style="color:blue; margin:0px">evpo@jlab.org</a></u></span><span style="font-family:Aptos,sans-serif; background-color:white"> </span><span style="font-family:Aptos,sans-serif"><b> stating
you have nothing to accrue for PO# xxx-xxxxxx.****</b></span></p>
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<span style="color:black">Thank for your speedy response to this matter!</span></p>
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<span style="color:black">Respectfully Submitted,</span></p>
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<p style="margin:0in"><span style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif; font-size:11pt; color:rgb(0,0,0)">Sham Brakhas</span></p>
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Finance & Payroll Accountant</div>
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Jefferson Science Associates LLC</div>
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Phone: 757-269-6860</div>
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E-mail: <span style="color:rgb(70,120,134)"><u><a class="x_x_OWAAutoLink" id="OWA91951822-4566-9861-140c-c2ce8db13a05" href="mailto:brakhas@jlab.org" style="color:rgb(70,120,134); margin-top:0px; margin-bottom:0px">brakhas@jlab.org</a></u></span></div>
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