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Good Morning,</div>
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Based on the attached accrual form you sent, I will mark the PO as no accrual for September,</div>
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Thanks, </div>
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<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 11pt;">Sham Brakhas</p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 11pt;">Finance & Payroll Accountant</p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 11pt;">Jefferson Science Associates LLC</p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 11pt;">Phone: 757-269-6860</p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 11pt;">E-mail: <span style="color: rgb(70, 120, 134);">
<u><a style="color: rgb(70, 120, 134); margin-top: 0px; margin-bottom: 0px;" href="mailto:brakhas@jlab.org">brakhas@jlab.org</a></u></span></p>
<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 11pt;"><img style="width: 144px; height: 36px; margin-top: 0px; margin-bottom: 0px;" height="36" width="144" alt="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png" data-outlook-trace="F:1|T:1" src="cid:1f74a761-68b7-41eb-b17c-fd95dbeb93f5"></p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> James Beason <beason@jlab.org><br>
<b>Sent:</b> Thursday, September 25, 2025 9:30 AM<br>
<b>To:</b> Sham Brakhas <brakhas@jlab.org><br>
<b>Cc:</b> Carolyn Stepney <stepney@jlab.org>; Melissa Torres <torres@jlab.org>; evpo@jlab.org <evpo@jlab.org><br>
<b>Subject:</b> FW: URGENT - FW: Subcontract PO Accrual - September 2025 - FINAL </font>
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<p class="x_MsoNormal"><span style="font-size:11.0pt">Good morning,</span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt">Attached is the completed form. Please let me know if you have questions.
</span></p>
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<p class="x_MsoNormal"><span style="font-size:11.0pt">Please note, specifically for this one attached, no work has been performed to date. Work is estimated to begin in October this year.</span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt">Thanks,</span></p>
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<p class="x_MsoNormal"><span style="font-size:16.0pt">James Beason</span></p>
<p class="x_MsoNormal">Mechanical Engineer</p>
<p class="x_MsoNormal">Facilities Management & Logistics</p>
<p class="x_MsoNormal"><span style="font-family:"Segoe UI Emoji",sans-serif">¢Ï </span>
(757) 835-7717</p>
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<p class="x_MsoNormal"><span style="color:black"><img width="124" height="31" id="x_Picture_x0020_1" style="width:1.2916in; height:.3229in" data-outlook-trace="F:1|T:1" src="cid:e9048bc9-f235-477d-bb49-4f8228fae5da"></span></p>
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<p class="x_MsoNormal"><b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"> Carolyn Stepney <stepney@jlab.org>
<br>
<b>Sent:</b> Thursday, September 25, 2025 9:11 AM<br>
<b>To:</b> James Beason <beason@jlab.org><br>
<b>Subject:</b> Fw: URGENT - FW: Subcontract PO Accrual - September 2025 - FINAL <br>
<b>Importance:</b> High</span></p>
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<p class="x_MsoNormal">Can you take care if thus before 10am. Cooling tower job</p>
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<p><b><span style="font-size:11.0pt; font-family:"Bookman Old Style",serif; color:black">Carolyn Stepney</span></b></p>
<p><b><span style="font-size:11.0pt; font-family:"Bookman Old Style",serif; color:black">Sr. Procurement Officer</span></b></p>
<p> </p>
<p><b><span style="font-size:11.0pt; font-family:"Bookman Old Style",serif; color:black"><a href="https://www.jlab.org/">Jefferson Science Associates</a></span></b><b><span style="font-size:11.0pt; font-family:"Bookman Old Style",serif; color:#404040"> </span></b></p>
<p><b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">Thomas Jefferson National Accelerator Facility </span></b></p>
<p><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#404040">12000 Jefferson Ave, Newport News VA 23606<br>
</span><b><span style="font-size:11.0pt; font-family:"Bell MT",serif; color:black">Tel: (757)269-7232</span></b><b><span style="font-size:11.0pt; font-family:"Bell MT",serif"> <span style="color:#767171"> |</span>
<span style="color:black">Email:</span><span style="color:#006FC9"> stepney</span><span style="color:black"><a href="mailto:torres@jlab.org">@jlab.org</a></span></span></b><span style="font-size:11.0pt; font-family:"Bookman Old Style",serif; color:#404040">
(preferred)</span></p>
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<p class="x_MsoNormal"><b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">From:</span></b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black"> Melissa Torres <<a href="mailto:torres@jlab.org">torres@jlab.org</a>><br>
<b>Sent:</b> Thursday, September 25, 2025 7:26 AM<br>
<b>To:</b> Carolyn Stepney <<a href="mailto:stepney@jlab.org">stepney@jlab.org</a>><br>
<b>Subject:</b> URGENT - FW: Subcontract PO Accrual - September 2025 - FINAL </span>
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<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:#1F497D">Hi Carolyn,</span></p>
<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:#1F497D">Please check with the TR on these 2 projects and get the accrual before 10:00 a.m. or sooner. You may want to go fix this in MIS so you won¡¯t be getting these emails
</span><span style="font-family:Wingdings; color:#1F497D">J</span></p>
<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:#1F497D">Thank you,</span></p>
<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:#1F497D">Melissa</span></p>
<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:#1F497D"> </span></p>
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<p class="x_xmsonormal"><b><span style="font-size:14.0pt; font-family:"Monotype Corsiva"; color:#1F497D">Melissa Torres</span></b></p>
<p class="x_xmsonormal"><b><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:#757B80">Construction and Infrastructure Services Group Manager</span></b></p>
<p class="x_xmsonormal"><span style="font-size:10.0pt; font-family:"Calibri",sans-serif; color:#404040">Procurement Department</span></p>
<p class="x_xmsonormal"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D"><a href="https://www.jlab.org/"><b><span style="font-family:"Bookman Old Style",serif; color:#0563C1">Jefferson Science Associates</span></b></a></span></p>
<p class="x_xmsonormal"><b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">Thomas Jefferson National Accelerator Facility</span></b></p>
<p class="x_xmsonormal"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#404040">12000 Jefferson Ave, Newport News VA 23606<br>
</span><b><span style="font-size:11.0pt; font-family:"Bell MT",serif; color:#1F497D">Tel: (757)269-7585</span></b><b><span style="font-size:11.0pt; font-family:"Bell MT",serif; color:#4B8DF7"> </span></b><b><span style="font-size:11.0pt; font-family:"Bell MT",serif; color:#767171">
|</span></b><b><span style="font-size:11.0pt; font-family:"Bell MT",serif; color:#4B8DF7">
</span></b><b><span style="font-size:11.0pt; font-family:"Bell MT",serif; color:black">Email:</span></b><b><span style="font-size:11.0pt; font-family:"Bell MT",serif; color:#006FC9">
</span></b><b><span style="font-size:11.0pt; font-family:"Bell MT",serif; color:#1F497D"><a href="mailto:torres@jlab.org">torres@jlab.org</a></span></b></p>
<p class="x_xmsonormal"><b><i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">**Remote Offsite Mon-Fri: 7:00am - 3:30pm**</span></i></b></p>
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<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:#1F497D"> </span></p>
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<p class="x_xmsonormal"><b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"> Sham Brakhas <<a href="mailto:brakhas@jlab.org">brakhas@jlab.org</a>>
<br>
<b>Sent:</b> Wednesday, September 24, 2025 5:51 PM<br>
<b>To:</b> Carolyn Stepney <<a href="mailto:stepney@jlab.org">stepney@jlab.org</a>>; Melissa Torres <<a href="mailto:torres@jlab.org">torres@jlab.org</a>><br>
<b>Cc:</b> <a href="mailto:evpo@jlab.org">evpo@jlab.org</a><br>
<b>Subject:</b> Subcontract PO Accrual - September 2025 - FINAL</span></p>
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<p style="background:white"><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:black">Good Morning Carolyn & Melissa </span></p>
<p style="background:white"><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:black"> </span></p>
<p style="background:white"><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:black">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one
Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed
for your submittal. </span></p>
<p style="background:white"><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:black"> </span></p>
<p style="background:white"><b><u><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:black">Submittals were originally requested by Thursday September 11, 2025. Reminder emails were sent on Tuesday September 16, 2025 and Monday, September
22, 2025. It is imperative that you forward September 2025 accruals ASAP.</span></u></b></p>
<p style="background:white"><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:black"> </span></p>
<p style="background:white"><b><u><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:#0C64C0">This is the Year End accruals where we have a very short window for completing this processing. It is imperative that you forward September 2025
accruals promptly.</span></u></b></p>
<p style="background:white"><span style="color:black"> </span></p>
<p style="background:white"><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:black"> </span></p>
<p style="background:white"><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:black">Please complete the Subcontract Percent Complete Form for
<b><i><u>estimated work completed through September 30, 2025 - this is the date to use on the PO Accrual form as well.</u></i></b> It is important that we receive estimated percent complete forms associated with the
<b><i><u>estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved</u></i></b>.<b> </b> </span></p>
<p style="background:white"><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:black"> </span></p>
<p style="background:white"><b><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:#ED5C57"> **** Please submit your accrual form to
</span></b><b><u><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:#467886"><a href="mailto:evpo@jlab.org" title="mailto:evpo@jlab.org"><span style="color:#467886">evpo@jlab.org</span></a></span></u></b><b><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:#ED5C57"> by
noon, Thursday, September 25, 2025. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.</span></b></p>
<p style="background:white"><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:black"> </span></p>
<p style="margin-bottom:12.0pt; background:white"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#201F1E">Thank for your speedy response to this matter!</span></p>
<p style="background:white"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#201F1E">Respectfully Submitted,</span></p>
<p style="background:white"><span style="color:black"> </span></p>
<p style="background:white"><span style="color:black"> </span></p>
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<p class="x_xmsonormal"><span style="font-size:11.0pt; font-family:"Aptos",sans-serif; color:black"> </span></p>
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<p><span style="font-size:11.0pt; font-family:"Aptos",sans-serif">Sham Brakhas</span></p>
<p><span style="font-size:11.0pt; font-family:"Aptos",sans-serif">Finance & Payroll Accountant</span></p>
<p><span style="font-size:11.0pt; font-family:"Aptos",sans-serif">Jefferson Science Associates LLC</span></p>
<p><span style="font-size:11.0pt; font-family:"Aptos",sans-serif">Phone: 757-269-6860</span></p>
<p><span style="font-size:11.0pt; font-family:"Aptos",sans-serif">E-mail: <u><span style="color:#467886"><a href="mailto:brakhas@jlab.org"><span style="color:#467886">brakhas@jlab.org</span></a></span></u></span></p>
<p><span style="font-size:11.0pt; font-family:"Aptos",sans-serif"><img border="0" width="144" height="36" id="x_x__x005f_x0000_i1025" alt="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png" style="width:1.5in; height:.375in" data-outlook-trace="F:1|T:1" src="cid:e9048bc9-f235-477d-bb49-4f8228fae5da"></span></p>
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