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Hello Sham,</div>
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Sorry, the updated document is attached.</div>
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Best regards,</div>
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Fernando</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Sham Brakhas <brakhas@jlab.org><br>
<b>Sent:</b> Thursday, October 23, 2025 12:58 PM<br>
<b>To:</b> Fernando Barbosa <barbosa@jlab.org><br>
<b>Cc:</b> evpo@jlab.org <evpo@jlab.org><br>
<b>Subject:</b> Re: Subcontract PO Accruals - October 2025 - 2nd Request</font>
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Hi Fernando,</div>
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Can you please change the complete through date to 10/24/2025, and send it back to evpo@jlab.org</div>
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Please can you send it back as soon as possible ,</div>
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Thanks, </div>
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<p style="margin:0in; font-family:Aptos,sans-serif; font-size:11pt">Sham Brakhas</p>
<p style="margin:0in; font-family:Aptos,sans-serif; font-size:11pt">Finance & Payroll Accountant </p>
<p style="margin:0in; font-family:Aptos,sans-serif; font-size:11pt">Jefferson Science Associates LLC</p>
<p style="margin:0in; font-family:Aptos,sans-serif; font-size:11pt">Phone: 757-269-6860</p>
<p style="margin:0in; font-family:Aptos,sans-serif; font-size:11pt">E-mail: <span style="color:rgb(70,120,134)">
<u><a href="mailto:brakhas@jlab.org" style="color:rgb(70,120,134); margin-top:0px; margin-bottom:0px">brakhas@jlab.org</a></u></span></p>
<p style="margin:0in; font-family:Aptos,sans-serif; font-size:11pt"><img height="36" width="144" alt="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png" style="width:144px; height:36px; margin-top:0px; margin-bottom:0px" data-outlook-trace="F:2|T:2" src="cid:c1609644-a05c-417e-93ab-7b653c5a3b79"></p>
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<div id="x_divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Fernando Barbosa <barbosa@jlab.org><br>
<b>Sent:</b> Thursday, October 23, 2025 10:34 AM<br>
<b>To:</b> Sham Brakhas <brakhas@jlab.org><br>
<b>Cc:</b> Fernando Barbosa <barbosa@jlab.org><br>
<b>Subject:</b> Re: Subcontract PO Accruals - October 2025 - 2nd Request</font>
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Hello Sham,</div>
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I attached the form yourequested.</div>
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Best regards,</div>
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Fernando</div>
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<b>From:</b> Sham Brakhas <brakhas@jlab.org><br>
<b>Sent:</b> Tuesday, October 21, 2025 5:04 PM<br>
<b>To:</b> Todd Alther <alther@jlab.org>; Fernando Barbosa <barbosa@jlab.org>; Zack Conway <conway@jlab.org>; Michael Dion <dion@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; Dave Gaskell <gaskelld@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>; Probir Ghoshal
<ghoshal@jlab.org>; Sandesh Gopinath <gopinath@jlab.org>; Naeem Huque <huque@jlab.org>; Giuseppina Tenbusch <jessie@jlab.org>; David Kashy <kashy@jlab.org>; Klaus Dehmelt <kdehmelt@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Max Roy <maxwellr@jlab.org>;
James Nigg <nigg@jlab.org>; Onish Kumar <okumar@jlab.org>; Renuka Rajput-Ghoshal <renuka@jlab.org>; Tom Renzo <renzo@jlab.org>; Russ Fries <rfries@jlab.org>; Carolyn Stepney <stepney@jlab.org>; Todd Coates <tcoates@jlab.org>; Melissa Torres <torres@jlab.org>;
Anne-Marie Valente <valente@jlab.org>; William Baumgartner <wbaum@jlab.org>; Matt Weaks <weaksmc@jlab.org>; Mark Wissmann <wissmann@jlab.org>; Benedikt Zihlmann <zihlmann@jlab.org>; Carl Zorn <zorn@jlab.org><br>
<b>Cc:</b> Tony Risk <antonior@jlab.org>; Brian Hill <bdhill@jlab.org>; Ebony Beaver <beaver@jlab.org>; John Buttles <buttles@jlab.org>; Connor Clark <cclark@jlab.org>; Cedric Jackson <cedric@jlab.org>; Steven Lee <chilee@jlab.org>; Eric Christy <christy@jlab.org>;
Charlie Kim <ckim@jlab.org>; Zack Conway <conway@jlab.org>; Chris Cuevas <cuevas@jlab.org>; Rolf Ent <ent@jlab.org>; Seth Frisby <frisby@jlab.org>; Omar Garza <garza@jlab.org>; Eugene Chudakov <gen@jlab.org>; Rongli Geng <geng@jlab.org>; Denise Leary-Stith
<greene@jlab.org>; Curt Hovater <hovater@jlab.org>; Mark Kevin Jones <jones@jlab.org>; Kelvin Edwards <kelvin@jlab.org>; Cynthia (Thia) Keppel <keppel@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Mitchell Laney <laney@jlab.org>; DeAnn Maddox <maddox@jlab.org>;
Michele Khasidis <michele@jlab.org>; Sharon Williams <swill@jlab.org>; Brittany Dennis <tolbert@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Sham Brakhas <brakhas@jlab.org>; Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> Fw: Subcontract PO Accruals - October 2025 - 2nd Request </div>
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<span style="font-family:Aptos,sans-serif; font-size:12pt; color:black">All, </span></p>
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<span style="font-family:Aptos,sans-serif; font-size:12pt; color:black"> </span></p>
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<span style="font-family:Aptos,sans-serif; font-size:12pt; color:black">You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual)
Purchase Order. </span></p>
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<span style="font-family:Aptos,sans-serif; font-size:12pt; color:black"> </span></p>
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<span style="font-family:Aptos,sans-serif; font-size:12pt; color:black"> Submittals were requested by<u> </u><b><u>COB
</u></b></span><span style="font-family:Aptos,sans-serif; font-size:12pt; color:rgb(36,36,36)"><b><u>T</u></b></span><span style="font-family:Aptos,sans-serif; font-size:12pt; color:black"><b><u>oday October 21, 2025</u></b>. It is imperative that we receive
a response by </span><span style="font-family:Aptos,sans-serif; font-size:12pt; color:rgb(237,92,87)"><b><u>COB Thursday, October 23, 2025</u></b></span><span style="font-family:Aptos,sans-serif; font-size:12pt; color:black">. </span></p>
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<span style="font-family:Aptos,sans-serif; font-size:12pt; color:black"> </span></p>
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<span style="font-family:Aptos,sans-serif; font-size:12pt; color:black"> Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through
</span><span style="font-family:Aptos,sans-serif; font-size:12pt; color:rgb(12,100,192)"><b><u>October 24,2025</u></b></span><span style="font-family:Aptos,sans-serif; font-size:12pt; color:black"><b><u> </u></b></span><span style="font-family:Aptos,sans-serif; font-size:12pt; color:rgb(12,100,192)"><b><u>-
this is the date to use on the PO Accrual form as well.</u></b></span><span style="font-family:Aptos,sans-serif; font-size:12pt; color:black"> It is important that we receive estimated percent complete forms associated with work performed through this date
for which we have a contractual obligation where an invoice has not been received and approved. </span></p>
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<span style="font-family:Aptos,sans-serif; font-size:12pt; color:black"> </span></p>
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<span style="font-family:Aptos,sans-serif; font-size:12pt; color:black"> Please submit your accrual form to
</span><span style="font-family:Aptos,sans-serif; font-size:12pt; color:blue"><b><u><a data-linkindex="0" title="mailto:evpo@jlab.org" class="x_x_x_OWAAutoLink" id="OWA6d75551b-3dd7-edc3-c803-12592ad5b82d" href="mailto:evpo@jlab.org" style="color:blue; margin:0px">evpo@jlab.org</a></u></b></span><span style="font-family:Aptos,sans-serif; font-size:12pt; color:black">.
If you have nothing to accrue, please email </span><span style="font-family:Aptos,sans-serif; font-size:12pt; color:blue"><b><u><a data-linkindex="1" title="mailto:evpo@jlab.org" class="x_x_x_OWAAutoLink" id="OWA1d04e3ae-789b-eb79-ed52-00a3c83201bc" href="mailto:evpo@jlab.org" style="color:blue; margin:0px">evpo@jlab.org</a></u></b></span><span style="font-family:Aptos,sans-serif; font-size:12pt; color:black"> stating
you have nothing to accrue for PO# xxx-xxxxxx. ****</span></p>
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<span style="font-family:Aptos,sans-serif; font-size:12pt; color:black">Thanks,</span></p>
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<span style="font-family:Aptos,sans-serif; font-size:11pt; color:rgb(36,36,36)"> </span></p>
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<span style="font-family:Aptos,sans-serif; font-size:11pt; color:rgb(36,36,36)">Sham Brakhas</span></p>
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<span style="font-family:Aptos,sans-serif; font-size:11pt; color:rgb(36,36,36)">Finance & Payroll Accountant</span></p>
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<span style="font-family:Aptos,sans-serif; font-size:11pt; color:rgb(36,36,36)">Jefferson Science Associates LLC</span></p>
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<span style="font-family:Aptos,sans-serif; font-size:11pt; color:rgb(36,36,36)">Phone: 757-269-6860</span></p>
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<span style="font-family:Aptos,sans-serif; font-size:11pt; color:rgb(36,36,36)">E-mail:
</span><span style="font-family:Aptos,sans-serif; font-size:11pt; color:rgb(70,120,134)"><u><a data-linkindex="2" title="mailto:brakhas@jlab.org" class="x_x_x_OWAAutoLink" id="OWA97513e95-2777-8860-c275-da64b25c70e5" href="mailto:brakhas@jlab.org" style="color:rgb(70,120,134); margin:0px">brakhas@jlab.org</a></u></span></p>
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<span style="font-family:Aptos,sans-serif; font-size:11pt; color:rgb(36,36,36)"><img size="5586" height="36" width="144" id="x_x_x_x_Picture_x0020_1707893478" style="width:1.5in; height:0.375in; max-width:1169px; min-width:auto; min-height:auto; margin:0px" data-outlook-trace="F:4|T:4" src="cid:910df4de-1903-4571-a769-568192b2c0d4"></span></p>
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<b>From:</b> Sham Brakhas <brakhas@jlab.org><br>
<b>Sent:</b> Friday, October 17, 2025 10:24 AM<br>
<b>To:</b> Todd Alther <alther@jlab.org>; Fernando Barbosa <barbosa@jlab.org>; Zack Conway <conway@jlab.org>; Corry Smith <csmith@jlab.org>; Chris Cuevas <cuevas@jlab.org>; Philip Denny <denny@jlab.org>; Rolf Ent <ent@jlab.org>; Tanya-Gaye Stewart <fraites@jlab.org>;
Daniel Galway <galway@jlab.org>; Dave Gaskell <gaskelld@jlab.org>; Gianluigi Ciovati <gciovati@jlab.org>; Probir Ghoshal <ghoshal@jlab.org>; Sandesh Gopinath <gopinath@jlab.org>; John Vennekate <hannesv@jlab.org>; Naeem Huque <huque@jlab.org>; Giuseppina Tenbusch
<jessie@jlab.org>; Jessica Perry <jperry@jlab.org>; James Nigg <nigg@jlab.org>; Onish Kumar <okumar@jlab.org>; Peter Owen <powen@jlab.org>; Renuka Rajput-Ghoshal <renuka@jlab.org>; Tom Renzo <renzo@jlab.org>; Russ Fries <rfries@jlab.org>; Steve Smith <sjsmith@jlab.org>;
Sourav Tarafdar <stara@jlab.org>; Stepan Stepanyan <stepanya@jlab.org>; Carolyn Stepney <stepney@jlab.org>; Todd Coates <tcoates@jlab.org>; Melissa Torres <torres@jlab.org>; Anne-Marie Valente <valente@jlab.org>; Shaoheng Wang <wang@jlab.org>; William Baumgartner
<wbaum@jlab.org>; Matt Weaks <weaksmc@jlab.org>; Mark Wissmann <wissmann@jlab.org>; Benedikt Zihlmann <zihlmann@jlab.org>; Carl Zorn <zorn@jlab.org><br>
<b>Cc:</b> Adam Grabowski <adamg@jlab.org>; Tony Risk <antonior@jlab.org>; Brian Hill <bdhill@jlab.org>; Christine Fragapane <chummel@jlab.org>; Michael Dion <dion@jlab.org>; Joel Dolbeck <dolbeck@jlab.org>; Eden Evans <eaevans@jlab.org>; Hai Dong <hdong@jlab.org>;
Joseph Matalevich <josephm@jlab.org>; David Kashy <kashy@jlab.org>; Klaus Dehmelt <kdehmelt@jlab.org>; Kate Mace <kmace@jlab.org>; Katherine Wilson <kwilson@jlab.org>; Max Roy <maxwellr@jlab.org>; Robert Rimmer <rarimmer@jlab.org>; Renuka Rajput-Ghoshal <renuka@jlab.org>;
Brittany Dennis <tolbert@jlab.org>; Amrit Yegneswaran <yeg@jlab.org>; Shareen McCallum <mccallum@jlab.org>; Sham Brakhas <brakhas@jlab.org>; Tori Hundley <hundley@jlab.org><br>
<b>Subject:</b> Subcontract PO Accruals - October 2025 - 1st Request</div>
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All, </div>
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<span style="color:black">You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing
of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal. </span></p>
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<span style="color:black">Please complete the Subcontract Percent Complete Form for work completed through
</span><b><u>October 24</u></b><span style="color:black"><b><u>, 202</u></b></span><b><u>5</u></b><span style="color:black"><b><u> (this is that date that you will use on the PO Accrual Form as well)</u></b>. It is important that we receive estimated percent
complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. </span></p>
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<span style="color:black">**** Please submit your accrual form to </span><span style="color:rgb(179,106,226)"><u><a class="x_x_x_x_OWAAutoLink" id="OWA3c8704a0-5fe7-0254-274c-468573bea4c6" href="mailto:evpo@jlab.org" style="margin-top:0px; margin-bottom:0px">evpo@jlab.org</a></u></span><span style="color:black"> by
</span><span style="color:rgb(237,92,87)"><b><u>close of business, Tuesday, October 21, 2025.</u></b></span><span style="color:black"> If you have nothing to accrue, please email
</span><span style="color:rgb(179,106,226)"><u><a class="x_x_x_x_OWAAutoLink" id="OWA9774bc95-4d57-88cd-e3bc-9604ec54d8fd" href="mailto:evpo@jlab.org" style="margin-top:0px; margin-bottom:0px">evpo@jlab.org</a></u></span><span style="color:black"> stating you
have nothing to accrue for PO# xxx-xxxxxx. ****</span></p>
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<span style="color:black">**** Please note that you can submit accruals, to </span>
<span style="color:rgb(179,106,226)"><u><a class="x_x_x_x_OWAAutoLink" id="OWAf04fd07c-c8da-2490-4ce5-385c8beca296" href="mailto:evpo@jlab.org" style="margin-top:0px; margin-bottom:0px">evpo@jlab.org</a></u></span><span style="color:black">, prior to receiving
the month end notices.***</span></p>
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<span style="font-size:11pt">Regards,</span></p>
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<span style="font-size:11pt">Sham Brakhas</span></p>
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<span style="font-size:11pt">Finance & Payroll Accountant</span></p>
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<span style="font-size:11pt">Jefferson Science Associates LLC</span></p>
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<span style="font-size:11pt">Phone: 757-269-6860</span></p>
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<span style="font-size:11pt">E-mail: </span><span style="font-size:11pt; color:rgb(70,120,134)"><u><a class="x_x_x_x_OWAAutoLink" id="OWAa4273883-6711-0e87-c4b3-ad7bb4dda5ec" href="mailto:brakhas@jlab.org" style="color:rgb(70,120,134); margin-top:0px; margin-bottom:0px">brakhas@jlab.org</a></u></span></p>
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<span style="font-size:11pt"><img size="7356" height="36" width="144" id="x_x_x_x_x_x_x_Picture_x0020_1" alt="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png" style="width:108pt; height:27pt; margin-top:0px; margin-bottom:0px" data-outlook-trace="F:5|T:5" src="cid:image001.png@01DBAEB0.D1CAAF40"></span></p>
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