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<span style="font-size:12.0pt; font-family:

"Times New Roman",serif">Minutes of Hall A Group Meeting: April 21, 2020</span></p>

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<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Thia Keppel</span></li><ol style="margin-bottom: 0in">

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">New Hall A/C Post Doc search completes this week</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Senior Staff</span></li><ol style="margin-bottom: 0in">

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Training for engineers a success (94 attendees)</span></li><ol style="margin-bottom: 0in">

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Others are welcome</span></li></ol>

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">PEMP input in (relevant for lab management reporting)</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Tonight is computer maintenance night – reboots, etc may be needed</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">EHS&Q trying to collect PPE info</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Drafting now how to return to work….preparatory, not immediate</span></li><ol style="margin-bottom: 0in">

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Need to think about how to be safe</span></li></ol>

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">JSA approved the lab’s Virginia funds use request</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Virtual onboarding progresses (consultant for out-of-state taxes)</span></li><ol style="margin-bottom: 0in">

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Expect final “Mid May”</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Need to prioritize</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Will continue to be an issue for non-U.S. beyond May</span></li></ol>

<li><span style="font-size:12.0pt;line-height:107%;

font-family:"Times New Roman",serif">Sept 9,10 EIC CD-1 mini review</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">MOLLER CD-1 review assumed ~ July</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">PAC to be moved to 8/10-14</span></li><ol style="margin-bottom: 0in">

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">In person or remote not yet decided</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Deadline for all submissions now will be June 22</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">On web site, email to come today</span></li></ol>

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Daily attendance – good job staying remote! (high bar)</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Dr. Chandler counseled waiting at least until next week to see if Virginia is past the maximum incidences</span></li></ol>

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<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Robin Wines</span></li><ol style="margin-bottom: 0in">

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black;mso-themecolor:text1">SBS</span></li><ol style="margin-bottom: 0in">

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black;mso-themecolor:text1">assembly parts for GEn-RP ordered, still working on cost estimates for remaining assemblies.

 Going to submit remaining as 4 procurements to local fabrication shops, 29 items to fabricate.</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black;mso-themecolor:text1">reviewed extra parts needed to change from beamline 3 to beamline 4 during GMn run to minimize

 ALARA.</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black;mso-themecolor:text1">working on installation plan with technicians for tower and beamline install. Trying to resolve

 sequence and alignment scenarios.</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black;mso-themecolor:text1">Reviewed HRS-BR disconnect from cryo can with technician</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black;mso-themecolor:text1">LCW-completed review of manifold frame, lower manifold drawings completed and in review, hanger

 drawings complete and reviewed</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black;mso-themecolor:text1">met with alignment staff to discuss alignment data requirements</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black;mso-themecolor:text1">remodelling ECal patform</span></li><li><span style="font-size:12.0pt;line-height:107%;

font-family:"Times New Roman",serif;mso-fareast-font-family:"Times New Roman";

color:black;mso-themecolor:text1">arranged shipping of floor plates from vendor to Jlab</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black;mso-themecolor:text1">reviewing needs of post-GMn SBS experiments</span></li></ol>

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black;mso-themecolor:text1">MOLLER- reviewing installation estimates for each CAM to compile as overall installation needs,

 spectrometer team  inquiries on  beam dump </span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black;mso-themecolor:text1">SoLID- preparation for CLEO coil test, layout was converted from old CAD software to new so design

 efforts can continue now, fielding questions on magnet and structure design</span></li></ol>

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black">Jessie Butler</span></li><ol style="margin-bottom: 0in">

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Worked on SBS scheduling with Robin and her team reviewing drawing for SBS.

</li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Worked on MOLLER risk assesment</li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Part of the team that does walk-thru of Physics Division spaces.

</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Technical team:</span></li><ol style="margin-bottom: 0in">

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif"><span style="mso-spacerun:yes"> Continue working on summer down planning and procedures for decommissioning RHRS.

</li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Continue reviewing and updating information on the Hall A Tech webpage.

</li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Review drawings from the design staff.

</li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Spent a few hours looking over the cryo system in the hall remotely.</li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Reviewed welding OSP.</li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Cryo cross-training (remote).

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<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Additional Notes:

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<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Held a (BlueJeans) tech staff meeting on Wednesday to discuss potential work that can be done remotely.

</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">We also discussed SBS installation equipment alignment plans.</span></li></ol>

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<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif">Jack Segal</span></li><ol style="margin-bottom: 0in">

<li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black;mso-themecolor:text1">Setting up some RPi's to do time lapse during the SBS work.

</span></li><li><span style="font-size:12.0pt;line-height:107%;font-family:"Times New Roman",serif;

mso-fareast-font-family:"Times New Roman";color:black;mso-themecolor:text1">Odd problems: dead fans, poor gas cylinder organization, misplaced components, organizing parts,

 old maintenance issues forgotten, spiders in Phys Storage,..!</span></li></ol>

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<b><i>Stephanie Tysor</i></b></div>

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Hall A/C Administrative Assistant</div>

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Physics Division<br>

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Jefferson Lab</div>

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