[Hallb-engineering] [clas_members] [EXTERNAL] Re: IMPORTANT-Shifts for upcoming RG-F run

Wed Jul 15 13:41:35 EDT 2020

Stepan;

It is still not clear to me.
Do the staff have to do anything?

Mac
________________________________
From: Stepan Stepanyan <stepanya at jlab.org>
Sent: Wednesday, July 15, 2020 1:40 PM
To: Gagik Gavalian <gavalian at jlab.org>
Cc: Mac Mestayer <mestayer at jlab.org>; David Heddle <david.heddle at cnu.edu>; Hallb-eng <hallb-engineering at jlab.org>; hallb at jlab.org <hallb at jlab.org>
Subject: Re: [clas_members] [EXTERNAL] Re: IMPORTANT-Shifts for upcoming RG-F run

OK, I do not know what to say other than - read email carefully, spend more than 15 seconds before sending emails.

Stepan

On Jul 15, 2020, at 1:30 PM, Gagik Gavalian <gavalian at jlab.org<mailto:gavalian at jlab.org>> wrote:

Hi Stepan,

I was basically confused for the reasons Mac mentioned.
As part of software group, I would be crystal clear if your message
Read:

IF “USER" THEN
    DO THIS
ELSE IF “STAFF” THEN
DO OTHER THINGS
ENDIF

Gagik

On Jul 15, 2020, at 1:00 PM, Mac Mestayer <mestayer at jlab.org<mailto:mestayer at jlab.org>> wrote:

Stepan;

The problem is that you sent the email to all of us; both users and staff.

You wrote:
"The names of users who signed up for shifts have been sent for approval to access the site for shifts. However, as it is described in the "Medcon-5 site access controls” in the link I sent earlier,  You have to complete the established protocol to return to site - which includes:
1) Complete the returning user registration form here
https://misportal.jlab.org/jlabAccess/
"

I (and Gagik and maybe others) thought that I was a "user who signed up for shifts" and that I should go the link above ... but it won't let me (or any staff) because it recognizes that we are staff and not users.

To be clear, is your email intended for non-Jlab-staff ony?

Mac
________________________________
From: Hallb-engineering <hallb-engineering-bounces at jlab.org<mailto:hallb-engineering-bounces at jlab.org>> on behalf of Stepan Stepanyan <stepanya at jlab.org<mailto:stepanya at jlab.org>>
Sent: Wednesday, July 15, 2020 12:51 PM
To: David Heddle <david.heddle at cnu.edu<mailto:david.heddle at cnu.edu>>
Cc: CLAS MEMBERS <clas_members at jlab.org<mailto:clas_members at jlab.org>>; Hallb-eng <hallb-engineering at jlab.org<mailto:hallb-engineering at jlab.org>>; hallb at jlab.org<mailto:hallb at jlab.org> <hallb at jlab.org<mailto:hallb at jlab.org>>
Subject: Re: [Hallb-engineering] [EXTERNAL] Re: [clas_members] IMPORTANT-Shifts for upcoming RG-F run

Yes, if you are a user, you should register.

Stepan

On Jul 15, 2020, at 12:00 PM, David Heddle <david.heddle at cnu.edu<mailto:david.heddle at cnu.edu>> wrote:

Sorry, I'm also confused... If we are local and will be running shifts do we register for a visit?
David

On Wed, Jul 15, 2020 at 10:28 AM Stepan Stepanyan <stepanya at jlab.org<mailto:stepanya at jlab.org>> wrote:
Dear all,

The names of users who signed up for shifts have been sent for approval to access the site for shifts. However, as it is described in the "Medcon-5 site access controls” in the link I sent earlier,  You have to complete the established protocol to return to site - which includes:
1) Complete the returning user registration form here
https://misportal.jlab.org/jlabAccess/
2) Complete SAF-003 training here
https://www.jlab.org/div_dept/train/SAF003/Working%20Safely%20at%20Jefferson%20Lab%20During%20Elevated%20MedCon%20Levels%20%28Published%29/index.html<https://www.jlab.org/div_dept/train/SAF003/Working%20Safely%20at%20Jefferson%20Lab%20During%20Elevated%20MedCon%20Levels%20(Published)/index.html>
3) Do the daily self health check certification

These steps are detailed also in the following documents:
https://physdiv.jlab.org/2020MedConOps/20200603-ReturnPlan.pdf
and
https://physdiv.jlab.org/2020MedConOps/UserClarificationMEDCON5.pdf

Regards, Stepan

On Jul 10, 2020, at 5:23 PM, Stepan Stepanyan <stepanya at jlab.org<mailto:stepanya at jlab.org>> wrote:

Dear all,

The shift schedule for the upcoming RG-F run from July 27 to September 6 is available on the CLAS shift web page -
https://www.jlab.org/Hall-B/shifts/
Thanks to Bryan for the generation of the shift schedule and of course thanks for all volunteers for agreeing to take these shifts.

While we might have some last-minute trades as people's plans may change, the schedule on the shift page can be considered as final. The names of shifters have been submitted to JLAB management to register for site access. Here are a few things to consider during the Medcon-5 operations:
- everyone should follow guidelines outlined at https://jlab.servicenowservices.com/cv19?id=cv19_index<https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.servicenowservices.com_cv19-3Fid-3Dcv19-5Findex&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=em3qOHzsg99TkBXDFKFg7EwHPEHhEX3Cbr5dfb-IZ54&m=p7_SzlKaRr17iSUYxYKYa9_p4QV5Ory8XzDaSaSz9nw&s=SOAei-oe-QvdDw05ehbI3R66aPPi8nPDk-30cbEtWAQ&e=> and https://www.jlab.org/sites/default/files/TJNAF%20Resumption%20of%20On-Site%20Operations%20Plan%20Rev%201%5B2%5D.pdf
- everyone should have all their required training up-to-date, including SAF-003
- NOTE: you are allowed to come to the lab only for shifts, the approval to access JLAB site for shifts is not a free pass to access to the lab for other work
- the workplaces in the lab have a maximum capacity for occupancy based on the JLAB requirement of 170 sq.ft. per person. The Hall-B counting-room can accommodate only 3 people
- the face masks and the 6 ft distancing are mandatory in the counting room. Moreover, shifters must clean commonly used surfaces, e.g. keyboard or mouse, before and after their shift using wipes available in the counting room

As always, please follow Run Coordinator instructions that will be posted on the run wiki and please let me know if you have any questions.

Regards, Stepan
PDL

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--
David P. Heddle, Ph.D.
Professor of Physics
Faculty Director for Academic Success
Christopher Newport University
Newport News, VA 23606

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