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Good Morning,<br>
<br>
If you plan to be here on-sight during the shut down please
let me know ASAP as I need to have this information<big> <small><u><b>NO
Later than tomorrow by 4:00 pm</b></u></small> </big>so I
can turn this information in on time.<br>
<br>
Thanks,<br>
Erica<br>
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<th valign="BASELINE" align="RIGHT" nowrap="nowrap">Subject:
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<td>[All_staff] Lab Holiday Shutdown</td>
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<th valign="BASELINE" align="RIGHT" nowrap="nowrap">Date: </th>
<td>Thu, 5 Dec 2013 17:08:54 -0500 (EST)</td>
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<th valign="BASELINE" align="RIGHT" nowrap="nowrap">From: </th>
<td>Rhonda Barbosa <a class="moz-txt-link-rfc2396E" href="mailto:rbarbosa@jlab.org"><rbarbosa@jlab.org></a></td>
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<th valign="BASELINE" align="RIGHT" nowrap="nowrap">To: </th>
<td>all staff <a class="moz-txt-link-rfc2396E" href="mailto:all_staff@jlab.org"><all_staff@jlab.org></a></td>
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<br>
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<div style="font-family: trebuchet ms,sans-serif; font-size:
12pt; color: #000000"><span
style="font-size:12.0pt;font-weight:normal"></span>Colleagues:
<br>
<p class="MsoNormal"><span
style="font-size:12.0pt;font-weight:normal">
<br>
The lab shutdown begins Friday, December 20 at 5 p.m. The
Lab will reopen on Thursday,
January 2, 2014. As a reminder, December 25, 30, <span
style="mso-spacerun:yes"> </span>31 as well as January
1, are designated as
holidays. December 23, 24, 26 and 27 are designated as
shutdown days and can be
taken as vacation days or as Leave Without Pay (LWOP). The
LWOP option is
available only during the lab shutdown. For those
employees who elect LWOP,
they must adhere to the guidelines detailed below.
Employees are responsible
for charging time to the leave codes as appropriate. <br>
</span></p>
<p class="MsoNormal"><span
style="font-size:12.0pt;font-weight:normal"><br>
</span></p>
<p class="MsoNormal"><span
style="font-size:12.0pt;font-weight:normal"><u><b>Exempt
Employees</b></u><br>
</span></p>
<p class="MsoNormal"><span
style="font-size:12.0pt;font-weight:normal">Exempt
employees who elect to take LWOP cannot be on the premises
during the
shutdown and are not authorized to work during this time.
Exempt employees who
choose to charge LWOP in lieu of vacation must notify
their supervisors and HR
via email to Josh Cameron (</span><a
moz-do-not-send="true"
href="https://misportal.jlab.org/mis/apps/staff/staffmail.cfm?user=jcameron@jlab.org&fullname=Cameron%2C%20Joshua"
target="_blank"><span
style="font-size:12.0pt;font-weight:normal">jcameron@jlab.org</span></a><span
style="font-size:12.0pt;font-weight:normal">)</span><span
style="font-size:
12.0pt;mso-bidi-font-weight:bold"> <u>no later than
Friday, December 13, 2013.</u></span><u><span
style="font-size:12.0pt;font-weight:normal"></span></u></p>
<p class="MsoNormal"><u><span
style="font-size:12.0pt;font-weight:normal"><br>
</span></u></p>
<p class="MsoNormal"><u><span
style="font-size:12.0pt;font-weight:normal">
</span></u><span
style="font-size:12.0pt;font-weight:normal"><u><b>Non-Exempt
Employees</b></u><br>
Non-exempt employees who elect LWOP should only charge
actual hours worked to
their time sheets. An email from the non-exempt employee
to Josh Cameron in HR
(</span><a moz-do-not-send="true"
href="https://misportal.jlab.org/mis/apps/staff/staffmail.cfm?user=jcameron@jlab.org&fullname=Cameron%2C%20Joshua"
target="_blank"><span
style="font-size:12.0pt;font-weight:normal">jcameron@jlab.org</span></a><span
style="font-size:12.0pt;font-weight:normal">) and the
immediate supervisor is
required </span><u><span
style="font-size:12.0pt;mso-bidi-font-weight:bold">no
later than Friday, December 13, 2013</span></u><span
style="font-size:12.0pt;
mso-bidi-font-weight:bold"> </span><span
style="font-size:12.0pt;font-weight:
normal">if LWOP during the shutdown is selected.<br>
<br>
Employees who elect LWOP are advised that sick and
vacation leave accruals for
the time sheet period will be prorated down. This
proration is also true for
the employer TIAA CREF contributions. <br>
<u><br>
</u><font color="#ff0000">Associate directors are
responsible for submitting a list of employees
required to work during the shutdown period to Rusty
Sprouse by 12 p.m.
(noon) Wednesday, December 18 </font>using the attached
form. For all exempt
employees required to work during the holiday shutdown,
adherence to the time-charging
practices and on-site rules outlined above is essential. <br>
<br>
During the shutdown, energy-saving measures will be in
effect in Lab buildings
including the TED, Test Lab, EEL, CEBAF Center, Service
Support Center and ARC.
This means that building temperatures will be reduced and
certain equipment
will be turned off to save energy. <br>
<br>
Regards, <br>
Rhonda<br>
Human Resources</span><span style="font-size:12.0pt"></span></p>
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