[Halld-cal] Notes on Project discussion of QA/QC at universities

[Elton Smith]

Dear collaborators,

Our project management is assessing whether the Quality Control and 
Assurance aspects of work at universities is working in conformance with 
the project supplemental Quality Assurance Program. Generally they were 
happy with how things are implemented with some suggestions. The notes 
from the meeting are given below.

Comments/feedback is welcome.

Project QC/QA Discussion 1/26/11
--------------------------------
Attending: Warren Funk, Bruce Lenzer, Glenn Young, Elton, Beni, Lubomir, Tim
Purpose: Assess how the QC and QA plans are working for universities,
whether and how they fit into the 12 GeV Supplemental Quality Assurance
Plan. The emphasis today was on the contracts with U. of Regina and U.
of Indiana.

U of Regina

We showed Warren and Bruce the Bcal construction traveller page
http://kronos.phys.uregina.ca/~zisis/travellers/BCALConstruction.htm
They were impressed with the organization and the information content.
Kudos to UofR! One question was raised about the formality of approving
non-conforming items, which we should formalize.
* We need to discuss the easiest way to record JLab acknowledgment and/or acceptance of
non-conforming items.

The plan is to develop entries into the Pansophy data base system at
JLab to track Bcal modules when they arrive on site. We have already
received 6 shipments, but have not yet started entries into Pansophy. We
also need to decide precisely what information, presently in the Regina
data bases, should be transferred and how. Glenn asked if the project
required that all the Bcal traveller information be copied onto a
JLab/DOE computers, and the answer was no. Clearly critical information
could be duplicated for ease of access and safekeeping, but the full
data stream could be archived at UofR. But there is no definite
requirement for storage location.

Warren: Suggested we develop an overarching document on the QA plan
(very high level) be written to help guide an outsider to the various
pieces of the QA plan for various subsystems. This might be a document
covering all of Hall D. The document would start with fabrication of
component subsystems (described in sow contracts with universities),
reviewed at the Readiness Reviews, following though on how this would be
tracked as equipment is received at JLab with supporting documentation.

Documentation signoff: Regina QC documentation was signed off and released as a document and
placed in the JLab Document Control system. Should also release the QA documentation.

Indiana

We described the database that IU is using to track the project. We
believe the system can be made web accessible, but this has not been
done yet.
* We should see if this can be posted for offsite (i.e. JLab) access.
* We should also sign off on their QC/QA documentation and place it into the JLab Document Control.

-- 
Elton Smith
Jefferson Lab MS 12H5
12000 Jefferson Ave
Suite #16
Newport News, VA 23606
(757) 269-7625
(757) 269-6331 fax