[Halld] Fwd: [Cuga] *Important Reminder* Details for registration requirements and guidelines for visiting Users- a message from JRIS

[Elton Smith]

Hi all,

We are already seeing some impact from the new rules and colleagues 
coming to take shifts on GlueX. Please check the information below and 
make sure that you allow for adequate time for processing.

Thanks, Elton.


-------- Forwarded Message --------
Subject: 	[Cuga] *Important Reminder* Details for registration 
requirements and guidelines for visiting Users- a message from JRIS
Date: 	Tue, 3 Dec 2019 14:19:26 +0000
From: 	Lorelei Carlson <lorelei at jlab.org>
To: 	cuga at jlab.org <cuga at jlab.org>



We wanted to remind our Users of these new requirements which started April 1, 2019. Please emailjris at jlab.org <mailto:jris at jlab.org>  if you have any questions. Registration information is as follows:

   *   Non-U.S. citizens will be not be granted site access without attaching a CV to their visit request.  Our visitor access documentation will detail CV requirements.

   **All visit requests must be submitted not less than seven calendar days 
prior to the visit start date*. Admission with less than a seven day notice is only possible with documentation from their institution that a bona fide emergency prevented their advance registration.

   *   Non-U.S. citizens must present proof of their current institutional affiliation, such as a badge, ID card or an original letter from their supervisor on institutional letterhead at the time of arrival.

   *   Non-U.S. citizens will be granted lab access for up to one year, or to the end of their U.S. entry authorization, whichever is shorter. Visitors can request annual extensions if their Jefferson Lab host verifies a continuing need for lab access.

   *   U.S. citizens new to the lab should complete a visit request and all required documents in the Guest Access Portal (link below).

   *   Returning U.S. citizens who already have approved registrations and current training do not need to register. JRIS can confirm.

Guest Access Portal  linkhttps://misportal.jlab.org/jlabAccess/  to enter your visit request. New Users should create a log-in for the Portal, then log in and complete a visit request.



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