[Halld] [EXTERNAL] Re: Fwd: [Cuga] *Important Reminder* Details for registration requirements and guidelines for visiting Users- a message from JRIS

[Reinhard Schumacher]

Matt and Elton,

I am in the process of adding a line to the “two week" shift reminder message that people should make sure they are appropriately registered with the Lab for their visit.  It should show up starting tomorrow.

Reinhard 
_____________________________________________________________
Reinhard Schumacher         Department of Physics, 5000 Forbes Ave.
Carnegie Mellon University, Pittsburgh, PA 15213, U.S.A.
phone: 412-268-5177           web: www-meg.phys.cmu.edu/~schumach
_____________________________________________________________

> On Dec 3, 2019, at 12:57 PM, Shepherd, Matthew <mashephe at indiana.edu> wrote:
> 
> 
> Hi Elton,
> 
> The last point of this email seems relevant.
> 
>> *   Returning U.S. citizens who already have approved registrations and current training do not need to register. JRIS can confirm.
> 
> I just sat down and filled out six of those registration forms for six different planned trips to JLab in the next few months.  (I thought I'd just do them all at once since they are a bit annoying.)  Then just now I received an email from Gina Lawson stating that they are all going in the digital trash bin since my current access is valid through May 17, 2021.
> 
> To save someone else the time, can you provide concise guidance on how we verify how long access is good for?  I don't know who JRIS is or how to contact them for confirmation.
> 
> Thanks,
> 
> Matt
> 
> ---------------------------------------------------------------------
> Matthew Shepherd, Professor
> Department of Physics, Indiana University, Swain West 265
> 727 East Third Street, Bloomington, IN 47405
> 
> Office Phone:  +1 812 856 5808
> 
>> On Dec 3, 2019, at 9:41 AM, Elton Smith <elton at jlab.org> wrote:
>> 
>> Hi all,
>> 
>> We are already seeing some impact from the new rules and colleagues coming to take shifts on GlueX. Please check the information below and make sure that you allow for adequate time for processing.
>> 
>> Thanks, Elton.
>> 
>> 
>> -------- Forwarded Message --------
>> Subject: 	[Cuga] *Important Reminder* Details for registration requirements and guidelines for visiting Users- a message from JRIS
>> Date: 	Tue, 3 Dec 2019 14:19:26 +0000
>> From: 	Lorelei Carlson <lorelei at jlab.org>
>> To: 	cuga at jlab.org <cuga at jlab.org>
>> 
>> 
>> 
>> We wanted to remind our Users of these new requirements which started April 1, 2019. Please emailjris at jlab.org <mailto:jris at jlab.org>  if you have any questions. Registration information is as follows:
>> 
>> *   Non-U.S. citizens will be not be granted site access without attaching a CV to their visit request.  Our visitor access documentation will detail CV requirements.
>> 
>> **All visit requests must be submitted not less than seven calendar days prior to the visit start date*. Admission with less than a seven day notice is only possible with documentation from their institution that a bona fide emergency prevented their advance registration.
>> 
>> *   Non-U.S. citizens must present proof of their current institutional affiliation, such as a badge, ID card or an original letter from their supervisor on institutional letterhead at the time of arrival.
>> 
>> *   Non-U.S. citizens will be granted lab access for up to one year, or to the end of their U.S. entry authorization, whichever is shorter. Visitors can request annual extensions if their Jefferson Lab host verifies a continuing need for lab access.
>> 
>> *   U.S. citizens new to the lab should complete a visit request and all required documents in the Guest Access Portal (link below).
>> 
>> *   Returning U.S. citizens who already have approved registrations and current training do not need to register. JRIS can confirm.
>> 
>> Guest Access Portal  linkhttps://misportal.jlab.org/jlabAccess/  to enter your visit request. New Users should create a log-in for the Portal, then log in and complete a visit request.
>> 
>> 
>> 
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> 
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