[Halld] Resumption of operations - planning for Hall D

Fri Jun 5 07:23:22 EDT 2020

Thank you Tim and Beni. Would it be appropriate to link the OSP in the page listing the training/reading requirements for shift takers? (https://halldweb.jlab.org/hdops/wiki/index.php/Training_and_Safety)

Cheers,

Alexandre

________________________________
From: Halld <halld-bounces at jlab.org> on behalf of Timothy Whitlatch <whitey at jlab.org>
Sent: Friday, June 5, 2020 06:59 AM
To: Benedikt Zihlmann <zihlmann at jlab.org>; halld at jlab.org <halld at jlab.org>
Subject: Re: [Halld] Resumption of operations - planning for Hall D

Good Morning Beni and All,

Here is my understanding;

Read and understand the OSP from home (attached).
When you arrive at the Lab, we will have a hard copy of the OSP and accompanying checklist in the counting house. You are to sign the checklist which indicates you have read and understood the OSP.

Hope this helps,

Tim Whitlatch

Hall D Engineer

Jefferson Lab

757-269-5087

________________________________
From: Halld <halld-bounces at jlab.org> on behalf of zihlmann <zihlmann at jlab.org>
Sent: Friday, June 5, 2020 6:49 AM
To: halld at jlab.org <halld at jlab.org>
Subject: Re: [Halld] Resumption of operations - planning for Hall D

OSP of course...

On 6/5/20 6:47 AM, zihlmann wrote:
I have a question about the OPS. It is not clear if reading the OPS is required prior to access the lab.
If that would be the case then having the OPS in the counting house for reading/signing would not work
as we would not be able to access the hall in the first place.
Is there an electronic version that could be read in advance?

Beni

On 6/4/20 7:00 PM, Eugene Chudakov wrote:
Dear colleagues,

I hope you are doing well.

Today you received a mail from the Lab director, outlining the plan for the work resumption.
Here, I forward another mail from Walt Akers with a guidance from ENP.

Let me add some information concerning the Hall D plans and the information resources. One can find a collection of links at the top of the Hall D safety page, containing also a list of the allowed personnel and the work schedule:

https://www.jlab.org/Hall-D/hd_safety.php

a) The Lab will transition from MEDCON6 to MEDCON5 on June 8. No dates for further transitions have been set. There is no big difference between MEDCON5 and MEDCON4 as far as the restrictions are concerned.

b) The main goal at this moment is a resumption of the spring run. It is planned to start for physics at about July 20 and last 6 weeks. We assume that between June 8 and the beginning of the run there will be no change in the MEDCON condition or the access policy. At the beginning of the run a change is expected to allow shift workers to come.

c) At MEDCON5, before the run,  all the work that can be done remotely must be done remotely. The personnel needed on site to restart the equipment is scheduled to start arriving in several stages, called "immediate", "tiers#1-3" (see links on the safety page).. Only 4 users are scheduled to arrive during that period, at tier#3. Each "tier" may take about one week, but exact dates have not been specified yet.

d) The requirements for access to the Lab are listed in the Walt's mail (forwarded) and other documents. Links are available on the safety page.
     1) SAF003
     2) OSP Covid 19: There will be a copy to sign in the counting house. Please send an email note to the supervisor that you have read and understood it.
     3) OSP Checklist (a separate part in OSP Covid19): There will be a copy in the counting house to read and sign.
     4) Daily worker Self-Certification must be done before arrival to the Lab. If "Cleared to Work" - no further authentication is required.

e) Hall D specifics: Every access to the Lab must be scheduled and approved by the supervisor. We are planning to hold daily remote meetings at 16:00 discussing the status and the work for the next day (more details later). Those who may be involved in the next day work on site should attend.

d) Training for Radiation Worker I: The exam has to be scheduled since the regular place will be closed. I have to put a request for it. Let me know a few days before you arrival to the Lab.

e) Users can only come on site by invitation (apart from the 4 already invited). Otherwise - please to not register your visits. Also, keep in mind that you have to pass through additional checks - see the director's mail.

More info or clarification may follow.

Best regards,
Eugene

________________________________________
From: Walt Akers <akers at jlab.org><mailto:akers at jlab.org>
Sent: Wednesday, June 3, 2020 2:09 PM
To: div-physics Staff
Subject: Guidance for Physics Staff Returning During MedCon Operations

Good Afternoon:

In the coming days, as we transition from MedCon6 to MedCon5,
staff and users who are returning to site should be aware of the
following things:

1) Only staff and users who are specifically authorized may
return during MedCon5 operations.

Users should check with their Hall Leader before planning to
return. Only those users who are declared essential for resumption
of experimental activities will be authorized to return to site.
Arrivals will be staged over several weeks.

2) Before returning to site you must complete the SAF300
training. This training is available at the link below and will
take about 30 minutes to complete:

https://www.jlab.org/div_dept/train/SAF003/Working%20Safely%20at%20Jefferson%20Lab%20During%20Elevated%20MedCon%20Levels%20(Published)/index.html

Please note, the SAF003 training has no audio or voice-over.
The time bar at the bottom of the screen is there to ensure
that you spend sufficient time on each page to read the
information.

3) Each day, you must perform a Daily Health Self-Certification
before coming to work.  Laminated copies will be available from
the CEBAF Center front desk or the MCC. A digital copy of
this form is also attached to this email.

4) An OSP has been prepared for MedCon5 operations.  Please
coordinate with your supervisor to review the OSP, ask questions,
and virtually 'sign' the document.

Per Bob May, "Supervisors can collect the signatures anyway they
find feasible and hygienic - individual paper signatures, e-mail
printouts, etc.
If they want to attach a chat log of a Bluejeans Meeting where everyone
acknowledges in the chat they participated in that meeting - that's fine.
What ever works reliably".

5) Staff and users who need to work within 6 ft of one another for an
approved task MUST satisfy the requirements of the Respiratory
Protection Program.  This requires them to undergo medical monitoring
(MED13), to take the SAF200 course for use of an air purifying respirator,
and be fitted for the respirator by the Industrial Hygiene group.

6) Supervisors who have staff who must use respirators are required to
take SAF200kd - Annual Respirator Awareness for Supervisors, located here:

http://www.jlab.org/div_dept/train/Respirator/Supervisor%20Respirator%20Awareness.pdf

Other details will be shared when they become available. The Physics
Division will continue to provide updates via the 2020MedConOps
page at the following location:

https://physdiv.jlab.org/2020MedConOps

Hall Leaders, please share this information with users who will
be returning during MedCon operations.

With Best Regards,

Walt Akers

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