<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<style type="text/css" style="display:none;"> P {margin-top:0;margin-bottom:0;} </style>
</head>
<body dir="ltr">
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
Hi all,</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
If you have read the today's JLab Weekly you may have noticed that the date of removal is moved from May 1 to July 10. It gives us more time.</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
Jay Benesch has discussed the issue with Kim Edwards.</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
In his opinion Thunderbird as the mail client is well suited for downloading mails from the outlook cloud. I enclose a copy of his mail.</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
Regards,</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
Eugene<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
--------------------------------------------------------------------------------<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
<i>Jay Benesch wrote:</i></div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
<br>
</div>
<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);" class="elementToProof">
<font size="2"><span style="font-size:11pt" class="ContentPasted0">Kim, <br class="ContentPasted0">
<br class="ContentPasted0">
Good to learn that management has realized that the blowback would have been enormous if there was so little notice.
<br class="ContentPasted0">
<br class="ContentPasted0">
I suggest you provide an alternate to the tedious Sharepoint option. <br class="ContentPasted0">
<br class="ContentPasted0">
1. Download Thunderbird <a href="https://www.thunderbird.net/en-US/" target="_blank" rel="noopener noreferrer" data-auth="NotApplicable" data-safelink="true" data-linkindex="0" class="ContentPasted0">
https://www.thunderbird.net/en-US/</a> <br class="ContentPasted0">
2. connect it to Outlook per procedure on <a href="https://cc.jlab.org/node/826" target="_blank" rel="noopener noreferrer" data-auth="NotApplicable" data-safelink="true" data-linkindex="1" class="ContentPasted0">
https://cc.jlab.org/node/826</a><br class="ContentPasted0">
3. Download add-on <a href="https://addons.thunderbird.net/en-US/thunderbird/addon/importexporttools-ng/" target="_blank" rel="noopener noreferrer" data-auth="NotApplicable" data-safelink="true" data-linkindex="2" class="ContentPasted0">
https://addons.thunderbird.net/en-US/thunderbird/addon/importexporttools-ng/</a> I had to sideload it using the instructions at
<br class="ContentPasted0">
<a href="https://support.mozilla.org/en-US/kb/installing-addon-thunderbird#w_a-slightly-less-ideal-case-install-from-a-downloaded-xpi-file" target="_blank" rel="noopener noreferrer" data-auth="NotApplicable" data-safelink="true" data-linkindex="3" class="ContentPasted0">
https://support.mozilla.org/en-US/kb/installing-addon-thunderbird#w_a-slightly-less-ideal-case-install-from-a-downloaded-xpi-file</a> Depending on where one is WRT firewalls, one may be able to add it from Thunderbird directly.
<br class="ContentPasted0">
4. create a local hard drive directory in which to store email<br class="ContentPasted0">
5. use one or all of the four options available with the add-on ImportExportTools NG, including "save all", save individual folders, save as text with attachments and save as html with attachments.
<br class="ContentPasted0">
<br class="ContentPasted0">
The search feature in Thunderbird is orders of magnitude better than that in Outlook so everyone should be using it as an interface to O365 in any event.
<br class="ContentPasted0">
<br class="ContentPasted0">
<span data-markjs="true" class="marktvn0c98ob ContentPasted0" data-ogac="" data-ogab="" data-ogsc="" data-ogsb="">Jay</span>
</span></font><br>
</div>
<div id="appendonsend"></div>
<hr style="display:inline-block;width:98%" tabindex="-1">
<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Eugene Chudakov<br>
<b>Sent:</b> Thursday, April 6, 2023 3:50 PM<br>
<b>To:</b> Hall D <halld@jlab.org><br>
<b>Subject:</b> JLab email - new policy on keeping older mails</font>
<div> </div>
</div>
<style type="text/css" style="display:none">
<!--
p
{margin-top:0;
margin-bottom:0}
-->
</style>
<div dir="ltr">
<div class="x_elementToProof" style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">
I am alerting those who are using JLab email that starting May 1 mails older than 7 years will be automatically deleted. Mails can be "archived" to stay for 15 years.</div>
<div class="x_elementToProof" style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">
<br>
</div>
<div class="x_elementToProof" style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">
This new policy is mentioned in Jlab Weekly from Apr 5, look for "<span style="font-size:14px"><span style="font-family:arial,helvetica neue,helvetica,sans-serif"><span class="x_ContentPasted0">RECORDS AND INFORMATION CHANGES</span></span></span>". It refers
to another page</div>
<div class="x_elementToProof x_ContentPasted1" style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">
<a href="https://www.jlab.org/info_resources/records/new" id="LPlnk192651">https://www.jlab.org/info_resources/records/new</a><br>
</div>
<div class="x_elementToProof" style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">
that outlines the policy and methods to keep older records. The methods suggested may work for those who have a few hundred mails in total and want to retain a few dozens. I am not sure how one can deal with several thousands mails.
<br>
</div>
<div class="x_elementToProof" style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">
<br>
</div>
<div class="x_elementToProof" style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">
More news on the subject may come.</div>
<div class="x_elementToProof" style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">
<br>
</div>
<div class="x_elementToProof" style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">
Eugene</div>
<div class="x_elementToProof" style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0); background-color:rgb(255,255,255)">
<br>
</div>
</div>
</body>
</html>