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FYI. If we feel we need to push past the Tuesday deadline, I’ll reach out to the RF6 conveners for this area (Stefania Gori and Mike Williams) and let them know it’s coming. I imagine it won’t be a problem and that we will not be alone.
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<div class="">- Tim<br class="">
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<span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">From:
</b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class="">Joel N Butler <<a href="mailto:butler@fnal.gov" class="">butler@fnal.gov</a>><br class="">
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<span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">Subject:
</b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class=""><b class="">Update: Snowmass contributed papers and the March 15 deadline</b><br class="">
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<span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">Date:
</b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class="">March 9, 2022 at 2:38:23 AM PST<br class="">
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<span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">To:
</b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class="">snowmass <<a href="mailto:snowmass@LISTSERV.FNAL.GOV" class="">snowmass@LISTSERV.FNAL.GOV</a>><br class="">
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<span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">Cc:
</b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class="">Joel N Butler <<a href="mailto:butler@fnal.gov" class="">butler@fnal.gov</a>>, dpf_steering <<a href="mailto:dpf_steering@LISTSERV.FNAL.GOV" class="">dpf_steering@LISTSERV.FNAL.GOV</a>>,
"Peskin, Michael E." <<a href="mailto:mpeskin@SLAC.STANFORD.EDU" class="">mpeskin@SLAC.STANFORD.EDU</a>><br class="">
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<span style="font-family: "Times New Roman", serif;" class="">To:<span class="Apple-converted-space"> </span></span><span style="font-family: "Times New Roman", serif;" class=""> <span style="" class="">The Snowmass Community</span><o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class="">Subject: Snowmass contributed papers and the March 15 deadline<o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class=""> <o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class="">In January 2021, it was announced that contributed papers, also known as white papers, should be submitted to arXiv and then to the Snowmass Proceedings no later than March 15, 2022. Instructions
for submission are at<span class="Apple-converted-space"> </span></span><span style="font-family: "Times New Roman", serif;" class=""><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__snowmass21.org_submissions_start&d=DwMGaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=ErLkbYGWd8oSAZ70ywHxhA&m=7wNI0YsyaK_TgODTUgyx-5PTdBhH3mmEUvYKlREEOEzf5v1ZV3n6S51y64QWuGie&s=UQ1vlAn_xMsiGaJ2zEzeIEFWirCs8hWJ_XqSqS1TpDc&e=" style="color: rgb(5, 99, 193); text-decoration: underline;" class="">https://snowmass21.org/submissions/start</a>.<span style="" class=""><span class="Apple-converted-space"> </span> The
due date is now only a week away. Here are some items that you should be aware of:<o:p class=""></o:p></span></span></div>
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<span style="font-family: "Times New Roman", serif;" class=""> <o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class="">1. We are now receiving an increasing stream of contributed papers. We thank the authors who have prepared these contributions or are now in the final stages of completing their papers. This will
give a firm foundation for the working group reports being prepared.<o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class=""> <o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class="">2. We will not interpret the March 15 deadline strictly. However, submitting your paper by March 15 ensures that your work will be considered for inclusion in topical group reports. Often there
are technical problems with submission to the arXiv. We will consider all authors who have made a good-faith effort to submit by March 15 as being on time.<o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class=""> <o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class="">3. We will continue to accept papers submitted to arX</span><span style="font-family: "Times New Roman", serif;" class="">i<span style="" class="">v for publication in the Snowmass proceedings
through the July C</span>ommunity<span class="Apple-converted-space"> </span><span style="" class="">S</span>ummer<span class="Apple-converted-space"> </span><span style="" class="">S</span>tudy (CSS)<span class="Apple-converted-space"> </span><span style="" class="">meeting</span><span class="Apple-converted-space"> </span>in
Seattle<span style="" class=""><span class="Apple-converted-space"> </span>and even for a short time thereafter. Also, articles submitted to the arXiv can be updated any time after submission and, in particular, through the CSS meeting.<o:p class=""></o:p></span></span></div>
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<span style="font-family: "Times New Roman", serif;" class=""> <o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class="">4. Topical Group conveners are not obligated to<span class="Apple-converted-space"> </span></span><span style="font-family: "Times New Roman", serif;" class="">consider for<span class="Apple-converted-space"> </span><span style="" class="">inclu</span>sion<span style="" class=""><span class="Apple-converted-space"> </span>in
their reports results submitted to the arXiv after March 15. However, they may do so at their discretion. Especially if your paper is delayed, we encourage you to communicate directly with the relevant conveners, express your ideas, and even send them an
informal summary of your results. This will enable them</span>, if they choose,<span class="Apple-converted-space"> </span><span style="" class=""> to consider your insights and results in their summaries while you are still working on your submission. The
written versions of the Topical Group reports will evolve in public, and there will be opportunities to submit comments and request changes. Everyone who contributes actively to the writing of a Topical Group report will be listed as an author.<o:p class=""></o:p></span></span></div>
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<span style="font-family: "Times New Roman", serif;" class=""> <o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class="">5. If you have published papers in a journal with results relevant to a<span class="Apple-converted-space"> </span></span><span style="font-family: "Times New Roman", serif;" class="">T<span style="" class="">opical<span class="Apple-converted-space"> </span></span>G<span style="" class="">roup
report, you will also have the opportunity to submit their citations to the appropriate conveners along with a brief note about their importance. In this way, they will also contribute to the public writing process.<o:p class=""></o:p></span></span></div>
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<span style="font-family: "Times New Roman", serif;" class=""><o:p class=""> </o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class="">6. After submitting their papers to the Snowmass proceedings, authors are allowed and encouraged to update and improve them and, if appropriate, to publish the results in journals.</span><span style="font-family: "Times New Roman", serif;" class=""><o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class=""><o:p class=""> </o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class=""> <o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class="">Finally…<o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class="">In response to the ongoing invasion of Ukraine, some nations are placing restrictions on the collaborations in which their scientists may participate, which could limit the authorship on some Snowmass
contributed papers. We ask that the authors of papers that may be thus affected notify our editor, Michael Peskin. He will arrange for the papers to be forwarded to the relevant conveners for use in forming their summaries and defer submission of the papers
to the arXiv until a safe and equitable solution to authorship can be found.<o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class=""> <o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class="">Thanks again for all your effort!<o:p class=""></o:p></span></div>
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<span style="font-family: "Times New Roman", serif;" class="">Snowmass Proceedings Editor: Michael Peskin and <o:p class=""></o:p></span></div>
<div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class="">
<span style="font-family: "Times New Roman", serif;" class="">The<span class="Apple-converted-space"> </span><span style="" class="">Snowmass Steering Group: Joel Butler, Sekhar Chivukula, Priscilla Cushman, Glennys Ferrar,<o:p class=""></o:p></span></span></div>
<div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class="">
<span style="font-family: "Times New Roman", serif;" class=""> Andre de Gouvea, Tao Han, Young-Kee Kim, Yury Kolomensky, Sergey Nagaitsev, and Nicolas Yunes </span></div>
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