[Jlab_cc] January 27, 2011 Credit Card Reconciliation Schedule

[Dena Polyhronakis]

All Cardholders and Approving Officials: 

The *****01/27/2011****  PCard Bank statements are now posted on MIS. Go 
to: https://mis.jlab.org/mis/apps/credit/jpmc_credit/
to update and reconcile your PCard log and to print your Bank statement. 

*Please be reminded that the timely reconciliation of your statement is 
a requirement of the P-Card Policy, and failure to follow the 
reconciliation schedule can result in suspension of your p-card.

*Approving Officials:  Ensure that all purchases meet MINIMUM needs of 
the Lab. Before you approve the reconciled statement, it's your 
responsibility to question any purchase(s) that may seem unnecessary or 
excessive for the actual work requirements.

On-line statements must be reconciled * no later than*****Tuesday,  
February 2, 2011**
*On-line statements must be approved by the Approving Official *no later 
than* ****Thursday, February 4, 2011.*

P-Card hard copy packages containing your P-Card Log, supporting 
invoices, any dispute forms, and Bank statement must be received by 
close of business on ****Friday, February 5, 2011*****.   Deliver hard 
copy packages to VARC, Room 8, or use interoffice mail MS28A.  *If you 
mail the package, it must arrive by the due date, or it will be 
considered late. **

REMINDER:  You can submit your hard copy documentation electronically by 
scanning your Bank Log, MIS P-Card Log, and your supporting invoices and 
other documentation into a pdf format and sending them to me via e-mail 
dena at jlab.org.  If you have questions about how to do this, contact me 
at X7610 or dena at jlab.org*



Thanks very much for your continued cooperation!! Please call Dena, 
X7610 if you have any questions.

-- 
Dena Polyhronakis
JSA/Jefferson Lab
P-Card Program OPC
dena at jlab.org
757.269.7610

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