[Jlab_cc] Year End Reminder Regarding Credit Card Logs

[Dena Polyhronakis]

Good afternoon,

The end of FY14 is approaching, and I wanted to remind you all to make
certain you record all transactions into your p-card log as soon as they
are made.  While this is a year-around requirement, it takes on added
importance at fiscal year end because:

1.  Transactions made in FY14 and entered into your log before September
30, 2014 will be paid using FY14 funds.  This is important to your group
budget in FY15, since you don't want FY14 expenses to be paid from FY15
funds.

2.  JLab Accounting must recognize all outstanding commitments which
exist at the end of the fiscal year.  Large or small, all commitments
must be recorded.  This gives the lab a true picture of the costs
incurred and committed in FY14, and assists in planning for the out-years.

Also, please make certain that your p-card log contains only valid
entries and remove entries associated with cancelled orders.


Thanks so much for your continued support!

Regards,
Dena

-- 
Dena Polyhronakis
JSA P-Card Program OPC
JSA E-Commerce Program Coordinator
dena at jlab.org
757.269.7610