[Jlab_cc] April 27, 2017 Credit Card Reconciliation Schedule

[Barbara Rice]

Good morning all, 
A couple of reminders: 
1. I must receive your packets no later than the date given below. Again, if you are putting them in interoffice mail, make sure to do so in time for me to receive them by the deadline date. If you are out of the office and need to make other arrangements for my receiving them, just notify me and I will work with you to retrieve the documents. 

2. Put documents in order of Bank Statement, P.O. Log and invoices. The invoices should be placed in the order the charges appear on the Bank Statement, not the PCard log. They should be either stapled in order or paper clipped together, so that they are ready for me to review when they arrive. I have been receiving interoffice envelopes with a stack of invoices with no log or bank statement included. 

3. Approving officials, please review and do approvals in a timely manner, until this is done, I can't do certain aspects of the reconciliation, involving tax review and entry. 

Thanks for your help with this. 


All Cardholders and Approving Officials: The **** 4/27/2017 *** P-Card Bank statements are now posted on MIS. Go to: https://mis.jlab.org/mis/apps/credit/jpmc_credit/ 
to update and reconcile your P-Card log with the transactions which appear on your Bank statement. The timely reconciliation of your statement is a requirement of the P-Card Policy. 

Please submit your hard copy packages containing your P-Card Log, supporting invoices, any dispute forms, and Bank statement by close of business on 
*** Monday, May 8, 2017 **** . Deliver hard copy packages to SSC, Room 33, or use interoffice mail MS28A. If you mail the package, it must arrive by the due date, or it will be considered late. 

REMINDER: You can electronically attach your receipts to each p-card log entry, for your own use and access, however a hard copy is required for reconciliation. If you have questions about how to do this, contact me at X7238 or brice at jlab.org 

Approving Officials: Ensure that all purchases meet MINIMUM needs of the Lab. Before you approve the reconciled statement, it's your responsibility to question any purchase(s) that may seem unnecessary or excessive for the actual work requirements. 

Thanks very much for your continued cooperation!! Please call Barbara, X 7238 if you have any questions. 
-- 
Barbara Rice
JSA P-Card Program OPC
JSA E-Commerce Program Coordinator brice at jlab.org 757.269.7238 





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