[Jlab_cc] August 27, 2017 Credit Card Reconciliation Schedule

[Barbara Rice]

Just a reminder: PCard packages are due no later than the date specified monthly. I have had to contact numerous people the past 2 months and I am still receiving documents much later than I should be. 
Being late is a violation of the PCard policy so please get your documents to me on time. If you are up against the clock of when packets are due to me, please hand deliver, and don't put in the inter office mail. I appreciate when you are on vacation and notify me so that I can work around this, but if you are here, you need to be prompt with delivering the documents. 


All Cardholders and Approving Officials: The **** 8/27/2017 *** P-Card Bank statements are now posted on MIS. Go to: https://mis.jlab.org/mis/apps/credit/jpmc_credit/ 
to update and reconcile your P-Card log with the transactions which appear on your Bank statement. The timely reconciliation of your statement is a requirement of the P-Card Policy. 

Please submit your hard copy packages containing your P-Card Log, supporting invoices, any dispute forms, and Bank statement by close of business on 
*** Tuesday,September 5th, 2017 **** . Deliver hard copy packages to SSC, Room 33, or use interoffice mail MS28A. If you mail the package, it must arrive by the due date, or it will be considered late. 

REMINDER: You can electronically attach your receipts to each p-card log entry, for your own use and access, however a hard copy is required for reconciliation. If you have questions about how to do this, contact me at X7238 or brice at jlab.org 

Approving Officials: Ensure that all purchases meet MINIMUM needs of the Lab. Before you approve the reconciled statement, it's your responsibility to question any purchase(s) that may seem unnecessary or excessive for the actual work requirements. 

Thanks very much for your continued cooperation!! Please call Barbara, X 7238 if you have any questions. 
-- 
Barbara Rice
JSA P-Card Program OPC
JSA E-Commerce Program Coordinator brice at jlab.org 757.269.7238 





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