[Jlab_cc] PCard Reminder during lab shutdown 4-3-20

[Barbara Rice]

REMINDER:
All P-Card holders, please only purchase critical items that are essential at this time.  The intent is not to over stock items in the Shipping and Receiving Facility.  Thank you for your support during this time period.


From: Barbara Rice
Sent: Monday, March 30, 2020 6:12 AM
To: JLab Credit card list <jlab_cc at jlab.org>
Subject: RE: MARCH 2020 Credit Card Reconciliation Schedule

Good morning all.  As the lab is now closed to the majority of us, I will be auditing your Pcard records from home.  Hopefully you have all attached the invoices or receipts to your log so that I am able to do this.  If you haven’t attached them, hopefully you have access to your email and can do this.  If you aren’t able to attach, email them to me and I will attach them for you.

Also, just as a reminder, if you are still using your Pcard while working at home, please still log your purchases in a timely manner and adhere to the list of Unauthorized or Restricted purchases.  Following is the link for this listing.  I will start to include this monthly as an easy reference.  Thanks for your cooperation during this time of offsite work and be safe wherever you are working from.

https://www.jlab.org/div_dept/admin/business/pcard/UnauthRest.pdf



All Cardholders and Approving Officials:  The ****03/27/2020***  P-Card Bank statements are now posted on MIS. Go to: https://misportal.jlab.org/creditCard to update and reconcile your P-Card log with the transactions which appear on your Bank statement.  The timely reconciliation of your statement is a requirement of the P-Card Policy.

Please attach to your Pcard log, supporting invoices, any dispute forms, and Bank statement  by close of business on

April 6 2020****



REMINDER:  You can electronically attach your receipts to each  p-card log entry, for your own use and access, however a hard copy is required for reconciliation. If you have questions about how to do this, contact Barbara Rice, brice at jlab.org<mailto:brice at jlab.org> Ext 7238 or  Renee Carter carter at jlab.org<mailto:carter at jlab.org> Ext 7954,

Approving Officials:  Ensure that all purchases meet MINIMUM needs of the Lab. Before you approve the reconciled statement, it's your responsibility to question any purchase(s) that may seem unnecessary or excessive for the actual work requirements.

Thanks very much for your continued cooperation!!


Barbara Rice
Procurement Officer
JSA Jefferson Lab
Procurement Department
628 Hofstadter Road, Suite 5
Newport News, VA 23606
Phone: 757-269-7238
Fax: 757-269-7057
E-Mail: brice at jlab.org<mailto:carter at jlab.org>
Website: www.jlab.org<http://www.jlab.org>



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