[Jlab_cc] APRIL 2023 Credit Card Reconciliation Schedule

[Brittany Tolbert]

Good morning,



Whether you are working on-site, virtual or remotely, please continue to attach your receipts to your log and follow the same procedure for reconciliation.



**REMINDER - Please remember to attach a file to your log entry:



1.    Make sure your invoice or receipt shows the exact charged amount, with a breakdown of that cost. We need to be able to see if tax was charged.

2.    Make sure the invoice or receipt you attach can be opened by you so that we are able to open it too.

3.    Make sure the invoice or receipt you attach is a full page and not cut off or otherwise unable to read

4.    Make sure to address any taxes on your orders (contacting the vendor for a credit) and letting us know that you are working on it.



All Cardholders and Approving Officials:  The ****4/27/2022***  P-Card Bank statements are now posted on MIS. Go to: https://misportal.jlab.org/creditCard to update and reconcile your P-Card log with the transactions which appear on your Bank statement.  The timely reconciliation of your statement is a requirement of the P-Card Policy.

Please attach to your PCard log, supporting invoices, any dispute forms, and Bank statement no later than close of business on Friday, May 5th, 2023.


If you have questions, contact Barbara Rice, brice at jlab.org<mailto:brice at jlab.org> Ext 7238 or Brittany Tolbert, tolbert at jlab.org<mailto:tolbert at jlab.org> Ext 7284.

Approving Officials:  Ensure that all purchases meet MINIMUM needs of the Lab. Before you approve the reconciled statement, it's your responsibility to question any purchase(s) that may seem unnecessary or excessive for the actual work requirements.

Thanks very much for your continued cooperation!!

Thanks,

Brittany Tolbert
Procurement Officer II
JSA/Jefferson Lab
12000 Jefferson Avenue
Newport News, VA 23606
Phone: 757-269-7284
E-Mail: tolbert at jlab.org<mailto:tolbert at jlab.org>

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