[Jlab_cc] JANUARY 2025 CREDIT CARD RECONCILIATION SCHEDULE

[Sammie Williams]

Good morning,



All Cardholders and Approving Officials:  The **01/28/2025** P-Card Bank statements are now posted on MIS. Go to: https://misportal.jlab.org/creditCard to update and reconcile your P-Card log with the transactions which appear on your Bank statement.  The timely reconciliation of your statement is a requirement of the P-Card Policy.

Please attach to your PCard log, supporting invoices, any dispute forms, and Bank statement no later than close of business on Monday February 3rd, 2025.


Reminder Cardholders have three business days to complete reconciliation; Approving Officials have two business days for a total of five days business days combined.  Approving Officials need to ensure Cardholders complete reconciliations in a timely manner to allow Approving Officials ample time to complete review and approve within the five business day period.



**Reminder – The new policy and procedure went into effect on 10/1/24. Please make sure that all documentation requirements are met in your reconciliation.



If you have questions, contact Brittany Dennis, tolbert at jlab.org<mailto:tolbert at jlab.org>  or Sammie Williams, sammie at jlab.org.

Approving Officials:  Ensure that all purchases meet MINIMUM needs of the Lab. Before you approve the reconciled statement, it's your responsibility to question any purchase(s) that may seem unnecessary or excessive for the actual work requirements.



Thanks,



Sammie Williams

Procurement Officer

Jefferson Lab

628 Hofstadter Road

Newport News, VA  23606

Phone: 757-269-7122

Fax: 757-269-7057

sammie at jlab.org




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