<html><body><div style="font-family: arial, helvetica, sans-serif; font-size: 12pt; color: #000000"><div>Good morning all,<br></div><div>Now that I have had a month to work on P-card reconciliation, there is a change I would like to make starting with this month's reconciliation. I know that Dena had requested that you keep your records electronically, and this is still acceptable. I would like, however, to start receiving your documents in hard copy. Accounting stores all documents in hard copy form so it is a 4 day job just printing out the electronic files we receive before even doing the reconciliation.<br></div><div><br data-mce-bogus="1"></div><div>I know that Dena wanted the ability to access your electronic files if you are out of the office and they need to be reconciled either by her or someone in your department, so you are fine still keeping them electronically as well.<br data-mce-bogus="1"></div><div><br data-mce-bogus="1"></div><div>Also, I notice that some of you are submitting packing lists as backup instead of an invoice or receipt showing the charged amount. This isn't acceptable, we require something showing the charged amount, it can even be an email.<br data-mce-bogus="1"></div><div>The invoice or receipt must show the exact amount that is on your Bank Statement. If there is a difference, it is most likely added freight, so you will need to ask the vendor for the amended receipt.<br data-mce-bogus="1"></div><div><br data-mce-bogus="1"></div><div>I appreciate your help and look forward to working with all of you.<br data-mce-bogus="1"></div><div><br data-mce-bogus="1"></div><div><br></div><div data-marker="__SIG_PRE__">Barbara Rice<br>Procurement Administrator<br>Jefferson Lab<br>628 Hofstadter Road <br>Newport News, VA 23606<br>Phone: 757-269-7238<br>Fax: 757-269-7057<br>brice@jlab.org</div><div><br></div><hr id="zwchr" data-marker="__DIVIDER__"><div><br></div></div></body></html>