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<p class="MsoNormal">Good morning all, <o:p></o:p></p>
<p class="MsoNormal">I wanted to clarify that only <span style="color:red">Non-Consumable items
</span>ordered with your Pcard need to go through our Receiving Department. See below for clarification.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoBodyTextIndent2" style="mso-list:l0 level2 lfo1"><![if !supportLists]><b><span style="font-family:"Lucida Sans",sans-serif"><span style="mso-list:Ignore">1.1<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-family:"Lucida Sans",sans-serif">Property Management</span></b><span style="font-family:"Lucida Sans",sans-serif">. The JSA/Jefferson Lab Property Manual Section 3.3 states ”It is the responsibility of
the Jefferson Lab “P” credit card holder to ensure all non-consumable property “picked up” directly from local vendors using “P” credit card purchases is brought to Shipping and Receiving within one workday of purchase. This requirement applies to property
obtained by or delivered directly to the cardholder. The following are general guidelines to help determine if items are tagged as JLab property:<o:p></o:p></span></p>
<p class="MsoBodyTextIndent2" style="mso-list:none"><span style="font-family:"Lucida Sans",sans-serif"><o:p> </o:p></span></p>
<p class="Default" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:1.0in;text-align:justify">
<b><i><u><span style="font-size:10.0pt;font-family:"Lucida Sans",sans-serif;color:windowtext">Equipment</span></u></i></b><span style="font-size:10.0pt;font-family:"Lucida Sans",sans-serif;color:windowtext"> - Any durable, non-consumable, stand-alone item having
a unit acquisition cost greater than $5,000 and an anticipated service life exceeding two years.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><b><i><u><span style="font-family:"Lucida Sans",sans-serif">Administratively Controlled Items</span></u></i></b><span style="font-family:"Lucida Sans",sans-serif"> - Those personal property items for which there
is no Departmental requirement for formal property records to be maintained, but for which JSA Management has determined that property records will be maintained for various control purposes. Examples include:
</span><span style="font-size:10.0pt;font-family:"Lucida Sans",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in"><span style="font-family:"Lucida Sans",sans-serif"> Cell Phones
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in"><span style="font-family:"Lucida Sans",sans-serif"> Conference Polycom Phones
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in"><span style="font-family:"Lucida Sans",sans-serif"> Pagers
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in"><span style="font-family:"Lucida Sans",sans-serif"> Tools (Power & hand)
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in"><span style="font-family:"Lucida Sans",sans-serif"> Returnable containers furnished by vendor
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-family:"Lucida Sans",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><b><i><u><span style="font-family:"Lucida Sans",sans-serif">Sensitive Property</span></u></i></b><span style="font-family:"Lucida Sans",sans-serif"> – Items, regardless of value, that require special control and
accountability because of susceptibility to unusual rates of loss, theft, or misuse, or due to national security and export control considerations. Items include, but are not limited to:
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in"><span style="font-family:"Lucida Sans",sans-serif">
</span><span style="font-family:"Lucida Sans",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in"><span style="font-family:"Lucida Sans",sans-serif"> Laptops<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in"><span style="font-family:"Lucida Sans",sans-serif">Personal digital assistants<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-4.5pt"><span style="font-family:"Lucida Sans",sans-serif">Information technology equipment<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in"><span style="font-family:"Lucida Sans",sans-serif">Removable components with memory capability<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in"><span style="font-family:"Lucida Sans",sans-serif"> Cameras
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in"><span style="font-family:"Lucida Sans",sans-serif"> Recorders/players
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-family:"Lucida Sans",sans-serif">
<o:p></o:p></span></p>
<p class="MsoBodyTextIndent2" style="text-indent:0in;mso-list:none"><span style="font-family:"Lucida Sans",sans-serif">The JLab web page:
</span><a href="http://www.jlab.org/fm/property/property_manual.pdf"><span style="font-family:"Lucida Sans",sans-serif">http://www.jlab.org/fm/property/property_manual.pdf</span></a><span style="font-family:"Lucida Sans",sans-serif"> provides detailed property
management procedures. Additional questions can be directed to the Jefferson Lab Property Officer (x7548) or the Materials Service Coordinator (x7348).<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Barbara Rice<o:p></o:p></p>
<p class="MsoNormal">Procurement Administrator<o:p></o:p></p>
<p class="MsoNormal">Jefferson Lab<o:p></o:p></p>
<p class="MsoNormal">628 Hofstadter Road<o:p></o:p></p>
<p class="MsoNormal">Newport News, VA 23606<o:p></o:p></p>
<p class="MsoNormal">Phone: 757-269-7238<o:p></o:p></p>
<p class="MsoNormal">Fax: 757-269-7057<o:p></o:p></p>
<p class="MsoNormal">brice@jlab.org<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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