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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Good morning all,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I am still seeing orders that have been taxed. We have now passed the second year of being Tax Exempt so there should no orders being placed where tax is charged.
It is everyone’s responsibility as a card holder to ensure that when an order is placed, we are not taxed. Please don’t submit your documents to me unless you have addressed any tax issues that will require a credit from the vendor, and note on your paperwork
the action. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Next, please submit only receipts or invoices that show a breakdown of the total price. I need to be able to ensure that tax isn’t being charged and also review
freight charges as well. My audits of your records are then randomly audited by Accounting in order to meet our DOE requirements.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Last, please adhere to the deadlines for returning your documents per the emails from Renee and myself. I have hard deadlines that have be met in order for Accounting
to perform their audit and then pay to Citibank on time.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Thank you
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Barbara Rice<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Renee Carter <carter@jlab.org>
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<b>Sent:</b> Monday, December 02, 2019 8:31 AM<br>
<b>To:</b> Barbara Rice <brice@jlab.org>; JLab Credit card list <jlab_cc@jlab.org><br>
<b>Subject:</b> Re: [Jlab_cc] November 27, 2019 Credit Card Reconciliation Schedule<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">All Cardholders and Approving Officials: The
</span><b><span style="font-family:"Arial",sans-serif;color:red">****11/27/2019***</span></b><span style="font-family:"Arial",sans-serif;color:black"> P-Card Bank statements are now posted on MIS. Go to:
<a href="https://misportal.jlab.org/creditCard" target="_blank" id="LPlnk460955">
https://misportal.jlab.org/creditCard</a> to update and reconcile your P-Card log with the transactions which appear on your Bank statement. The timely reconciliation of your statement is a requirement of the P-Card Policy.
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Please submit your <strong><span style="font-family:"Arial",sans-serif">hard copy packages</span></strong> containing your P-Card Log, supporting invoices, any dispute forms, and Bank statement by close of business on<b> ***</b></span><span class="xxxxxobject"><b><span style="font-family:"Arial",sans-serif;color:red">Monday,
December 9, 2019</span></b></span><b><span style="font-family:"Arial",sans-serif;color:black">****</span></b><span style="font-family:"Arial",sans-serif;color:black">. Deliver hard copy packages to SSC, Room 33, or use interoffice mail MS28A.
<b>If you mail the package, it must arrive by the due date, or it will be considered late.
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REMINDER: You can electronically attach your receipts to each p-card log entry, for your own use and access, however a hard copy is required for reconciliation. If you have questions about how to do this, contact Barbara Rice,
<span class="xxxxxobject"><a href="mailto:brice@jlab.org" id="LPlnk43208">brice@jlab.org</a></span></b></span><span class="xxxxxobject"><b><span style="font-family:"Arial",sans-serif;color:#1F497D"> Ext 7238 or
</span></b></span><b><span style="font-family:"Arial",sans-serif;color:#1F497D"> Renee Carter</span></b><b><span style="font-family:"Arial",sans-serif;color:black">
<a href="mailto:carter@jlab.org">carter@jlab.org</a> Ext 7954,</span></b><span style="font-family:"Arial",sans-serif;color:black"><br>
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Approving Officials: Ensure that all purchases meet MINIMUM needs of the Lab. Before you approve the reconciled statement, it's your responsibility to question any purchase(s) that may seem unnecessary or excessive for the actual work requirements.
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Thanks very much for your continued cooperation!! </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Renee Carter<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Procurement Administrator I<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">JSA Jefferson Lab<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Procurement Department<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">628 Hofstadter Road, Suite 5<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Newport News, VA 23606<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Phone: 757-269-7954<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Fax: 757-269-7057<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">E-Mail:
<a href="mailto:carter@jlab.org">carter@jlab.org</a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Website:
<a href="http://www.jlab.org">www.jlab.org</a><o:p></o:p></span></p>
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