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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Good afternoon everyone,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">This is a reminder to please enter all PCard transactions on your log no later than Thursday, September 30, 2021. These funds need to be accounted for and accrued
going into FY 22<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Also, take a few minutes to review your log, removing any entries that are not valid.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:red">Also as a reminder, please enter your purchases on your PCard log as soon as you make the buy. Not doing this is in violation of the PCard policy and can result
in losing your Pcard privileges.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:red"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:red">Not logging your buys is a hardship on the Receiving department who has to figure out who’s order has arrived. All Pcard parts going through receiving have to be logged
same as a regular Purchase Order. Not being able to match it up to a Pcard log entry is extra work for Receiving, and often results in a call to me, causing us to spend a lot of time trying to figure out whose order it is.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:red"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:red">Also not logging the buy right away makes it difficult for budget to know if there are buys against a PROJ ORG that may need to be reclassified or closed due to available
funds.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:red"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:red">Thanks<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Barbara Rice<o:p></o:p></p>
<p class="MsoNormal">Procurement Officer<o:p></o:p></p>
<p class="MsoNormal">Jefferson Lab<o:p></o:p></p>
<p class="MsoNormal">628 Hofstadter Road<o:p></o:p></p>
<p class="MsoNormal">Newport News, VA 23606<o:p></o:p></p>
<p class="MsoNormal">Phone: 757-269-7238<o:p></o:p></p>
<p class="MsoNormal">Fax: 757-269-7057<o:p></o:p></p>
<p class="MsoNormal">brice@jlab.org<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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