<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p.msonormal0, li.msonormal0, div.msonormal0
{mso-style-name:msonormal;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
p.xmsonormal, li.xmsonormal, div.xmsonormal
{mso-style-name:x_msonormal;
margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Times New Roman",serif;}
p.xxxxxxxxxmsonormal, li.xxxxxxxxxmsonormal, div.xxxxxxxxxmsonormal
{mso-style-name:x_xxxxxxxxmsonormal;
margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Times New Roman",serif;}
span.EmailStyle20
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.xxxxxxxxxobject
{mso-style-name:x_xxxxxxxxobject;}
span.EmailStyle22
{mso-style-type:personal;
font-family:"Arial",sans-serif;
color:windowtext;
font-weight:normal;
font-style:normal;}
span.EmailStyle23
{mso-style-type:personal;
font-family:"Arial",sans-serif;
color:windowtext;
font-weight:normal;
font-style:normal;}
span.EmailStyle24
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:#1F497D;}
span.EmailStyle26
{mso-style-type:personal-reply;
font-family:"Arial",sans-serif;
color:windowtext;
font-weight:normal;
font-style:normal;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:25300754;
mso-list-type:hybrid;
mso-list-template-ids:46667390 -1027459310 67698713 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l0:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Arial",sans-serif;}
@list l0:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:red;background:yellow;mso-highlight:yellow">Change to reconciliation process: If there is no attachment to your log entry, the system will not allow you to reconcile.
You will have to attach the receipt before you can complete the reconciliation. There will also be automated emails going to card holders for unreconciled logs and to approving officials for unapproved logs.</span></b><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:red">
<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:red"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="xmsonormal"><span style="font-family:"Calibri",sans-serif">Good morning,<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="xmsonormal"><span style="font-family:"Calibri",sans-serif;color:black">Whether you are working on-site, virtual or remotely, please continue to attach your receipts to your log and follow the same procedure for reconciliation.<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="xmsonormal"><b><span style="font-family:"Calibri",sans-serif;color:black;background:yellow;mso-highlight:yellow">**REMINDER – Please remember to attach a file to your log entry:<o:p></o:p></span></b></p>
<p class="xmsonormal"><b><span style="font-family:"Calibri",sans-serif;color:black;background:yellow;mso-highlight:yellow"><o:p> </o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="xmsonormal" style="color:black;mso-list:l0 level1 lfo2"><b><span style="background:yellow;mso-highlight:yellow">Make sure your invoice or receipt shows the exact charged amount, with a breakdown of that cost. We need to be able to see if tax was
charged.</span></b><b><span style="font-family:"Calibri",sans-serif;background:yellow;mso-highlight:yellow"><o:p></o:p></span></b></li><li class="xmsonormal" style="color:black;mso-list:l0 level1 lfo2"><b><span style="font-family:"Calibri",sans-serif;background:yellow;mso-highlight:yellow">Make sure the invoice or receipt you attach can be opened by you so that we are able to open it too.<o:p></o:p></span></b></li><li class="xmsonormal" style="color:black;mso-list:l0 level1 lfo2"><b><span style="font-family:"Calibri",sans-serif;background:yellow;mso-highlight:yellow">Make sure the invoice or receipt you attach is a full page and not cut off or otherwise unable to read<o:p></o:p></span></b></li><li class="xmsonormal" style="color:black;mso-list:l0 level1 lfo2"><b><span style="font-family:"Calibri",sans-serif;background:yellow;mso-highlight:yellow">Make sure to address any taxes on your orders (contacting the vendor for a credit) and letting us know
that you are working on it.<o:p></o:p></span></b></li></ol>
<p class="xmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:red"> </span></b><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-family:"Calibri",sans-serif;color:black">All Cardholders and Approving Officials: The
</span><b><span style="font-family:"Calibri",sans-serif;color:red">****7/27/2022***</span></b><span style="font-family:"Calibri",sans-serif;color:black"> P-Card Bank statements are now posted on MIS. Go to:
</span><a href="https://misportal.jlab.org/creditCard" target="_blank"><span style="font-family:"Calibri",sans-serif">https://misportal.jlab.org/creditCard</span></a><span style="font-family:"Calibri",sans-serif;color:black"> to update and reconcile your P-Card
log with the transactions which appear on your Bank statement. The timely reconciliation of your statement is a requirement of the P-Card Policy.
<o:p></o:p></span></p>
<p class="xxxxxxxxxmsonormal"><span style="font-family:"Calibri",sans-serif;color:black"><br>
Please </span><b><span style="font-family:"Calibri",sans-serif;color:red">attach to your PCard log</span></b><span style="font-family:"Calibri",sans-serif;color:black">, supporting invoices, any dispute forms, and Bank statement no later than close of business
on</span><span style="font-family:"Calibri",sans-serif;color:#1F497D"> </span><b><span style="font-family:"Calibri",sans-serif;color:red">Thursday, August 4th, 2023<span class="xxxxxxxxxobject">.
</span></span></b><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="xxxxxxxxxmsonormal"><b><span style="font-family:"Calibri",sans-serif;color:black"> <br>
If you have questions, contact Barbara Rice, </span></b><a href="mailto:brice@jlab.org" target="_blank"><b><span style="font-family:"Calibri",sans-serif">brice@jlab.org</span></b></a><span class="xxxxxxxxxobject"><b><span style="font-family:"Calibri",sans-serif;color:#1F497D">
</span></b></span><span class="xxxxxxxxxobject"><b><span style="font-family:"Calibri",sans-serif;color:black">Ext 7238 or</span></b></span><span class="xxxxxxxxxobject"><b><span style="font-family:"Calibri",sans-serif;color:#1F497D">
</span></b></span><b><span style="font-family:"Calibri",sans-serif;color:black">Brittany Tolbert,
</span></b><a href="mailto:tolbert@jlab.org" target="_blank"><b><span style="font-family:"Calibri",sans-serif">tolbert@jlab.org</span></b></a><b><span style="font-family:"Calibri",sans-serif;color:black"> Ext 7284</span></b><b><span style="font-family:"Calibri",sans-serif;color:#1F497D">.</span></b><span style="font-family:"Calibri",sans-serif;color:black"><br>
<br>
<b>Approving Officials:</b> Ensure that all purchases meet MINIMUM needs of the Lab. Before you approve the reconciled statement, it's your responsibility to question any purchase(s) that may seem unnecessary or excessive for the actual work requirements.
<br>
<br>
Thanks very much for your continued cooperation!! <o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:black">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Barbara Rice</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Procurement Officer II</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">JSA/Jefferson Lab</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">12000 Jefferson Avenue</span><span style="color:black"><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Newport News, VA 23606</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Phone: 757-269-72</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">38</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">E-Mail:
<a href="mailto:brice@jlab.org">brice@jlab.org</a></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>