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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);">Good morning,</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);"> </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);">All Cardholders and Approving Officials: The
</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: red;"><b>**12/27/2024**</b></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);"> P-Card Bank statements are now posted on MIS. Go to:
</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(149, 79, 114);"><u><a href="https://misportal.jlab.org/creditCard" id="OWA0975943a-92b8-44ef-dabd-cef3034780b9" class="OWAAutoLink" title="https://misportal.jlab.org/creditCard" data-auth="NotApplicable" data-linkindex="1" style="color: rgb(149, 79, 114); margin: 0px;">https://misportal.jlab.org/creditCard</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);"> to
update and reconcile your P-Card log with the transactions which appear on your Bank statement. <b><u>The timely reconciliation of your statement is a requirement of the P-Card Policy</u>.</b></span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);"><br>
Please attach to your PCard log, supporting invoices, any dispute forms, and Bank statement no later than close of business on</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(31, 73, 125);"> </span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(200, 38, 19);"><b>Wednesday January
8th, 2025.</b></span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);"><b> </b></span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36); background-color: yellow;"><b>**Reminder – The new policy and procedure went into effect on 10/1/24. Please make sure that all documentation requirements are met in your
reconciliation. </b></span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);"> </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36); background-color: lime;"><b><i>**If you no longer have a PCard, you can ignore this email. We will be editing the distribution list soon**</i></b></span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);"> </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);"><b>If you have questions, contact Brittany Dennis,
</b></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><b><u><a href="mailto:tolbert@jlab.org" id="OWAd3739328-e5a3-2e4a-bbb6-93359581d832" class="OWAAutoLink" title="mailto:tolbert@jlab.org" data-linkindex="2" style="color: rgb(0, 0, 0); margin: 0px;">tolbert@jlab.org</a> </u> or</b></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(149, 79, 114);"><b>
</b></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);"><b>Sammie Williams, sammie@jlab.org.</b></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);"><br>
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<b>Approving Officials:</b> Ensure that all purchases meet MINIMUM needs of the Lab. Before you approve the reconciled statement, it's your responsibility to question any purchase(s) that may seem unnecessary or excessive for the actual work requirements. </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: black;">Thanks,</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);">Sammie Williams</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);">Procurement Officer</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);">Jefferson Lab</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);">628 Hofstadter Road</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);">Newport News, VA 23606</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);">Phone: 757-269-7122</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);">Fax: 757-269-7057</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);">sammie@jlab.org</span></p>
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