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<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">Good morning,</span><o:p></o:p></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424"> </span><o:p></o:p></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">All Cardholders and Approving Officials: The
</span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:red">**03/28/2025**</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424"> P-Card Bank statements are now posted on MIS. Go to:
</span><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#954F72"><a href="https://misportal.jlab.org/creditCard" title="https://misportal.jlab.org/creditCard" id="OWAad24eee6-a431-067c-304e-ad599cd1c979"><span style="font-size:12.0pt;color:#954F72">https://misportal.jlab.org/creditCard</span></a></span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424"> to
update and reconcile your P-Card log with the transactions which appear on your Bank statement. <b><u><span style="background:yellow;mso-highlight:yellow">The timely reconciliation of your statement is a requirement of the P-Card Policy and is a violation
if not adhered to</span></u><span style="background:yellow;mso-highlight:yellow">.</span></b></span><o:p></o:p></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424"><br>
Please attach to your PCard log, supporting invoices, any dispute forms, and Bank statement no later than close of business on</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#C82613">Friday,
April 4th, 2025.</span></b><o:p></o:p></p>
<p style="background:white"><o:p> </o:p></p>
<p style="background:white"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002451;background:#FFC080">**Reminder: Cardholders have three business days to complete reconciliation; Approving Officials have two business days for a total
of <u>five days business days combined. </u> Approving Officials need to ensure Cardholders complete reconciliations in a timely manner to allow Approving Officials ample time to complete review and approve within the five business day period:<o:p></o:p></span></b></p>
<p style="margin-left:1.0in;background:white"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002451;background:#FFC080"><o:p> </o:p></span></b></p>
<p style="margin-left:1.75in;text-indent:-.25in;mso-list:l0 level1 lfo1;background:white">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:red;background:yellow;mso-highlight:yellow"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;color:red;background:yellow;mso-highlight:yellow">Cardholders deadline is Wednesday, April 2<sup>nd</sup>, 2025<o:p></o:p></span></b></p>
<p style="margin-left:1.75in;text-indent:-.25in;mso-list:l0 level1 lfo1;background:white">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:red;background:yellow;mso-highlight:yellow"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;color:red;background:yellow;mso-highlight:yellow">Approving Officials deadline is Friday, April 4<sup>th</sup>, 2025<o:p></o:p></span></b></p>
<p style="background:white"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424"> </span></b><o:p></o:p></p>
<p style="background:white"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">If you have questions, contact Brittany Dennis,
</span></b><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><a href="mailto:tolbert@jlab.org" title="mailto:tolbert@jlab.org" id="OWAebbecaf7-5682-e3c5-900c-9352050b1210"><span style="font-size:12.0pt;color:black">tolbert@jlab.org</span></a></span></u></b><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;background:white">.</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424"><br>
<br>
<b>Approving Officials:</b> Ensure that all purchases meet MINIMUM needs of the Lab. Before you approve the reconciled statement, it's your responsibility to question any purchase(s) that may seem unnecessary or excessive for the actual work requirements. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Brittany Dennis<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#767171">Procurement Officer II<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#767171">JSA/Jefferson Lab<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#767171">12000 Jefferson Avenue<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#767171">Newport News, VA 23606<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#767171">757-269-7284 |
</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black"><a href="mailto:tolbert@jlab.org"><span style="color:blue">tolbert@jlab.org</span></a></span><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><img border="0" width="113" height="28" style="width:1.177in;height:.2916in" id="Picture_x0020_1" src="cid:image003.png@01DBA20E.5C134450" alt="cid:8638ff92-6d96-461c-a97f-ded15782c99a"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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