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The Project is adopting a policy for travel to conferences.
Generally speaking you need to be a speaker to get approval to go on
project funds. There will also be limits on total project
personnel at specific conferences (a flowdown from DOE rules).<br>
What is stated now is:<br>
<br>
<meta http-equiv="Content-Type" content="text/html;
charset=ISO-8859-1">
<p class="MsoNoSpacing" style="text-align:justify"><b
style="mso-bidi-font-weight:
normal">Conference Travel for LCLS-II<o:p></o:p></b></p>
<p class="MsoPlainText"><big><big><span
style="font-size:10.0pt;font-family:"Times New
Roman","serif"">We
<span style="background:yellow;mso-highlight:yellow">do not
yet have a formal
approval process</span> in place but Project Management is
working to create a
process and implement it soon.<o:p></o:p></span></big></big></p>
<big><big>
</big></big>
<p class="MsoPlainText"><big><big><span
style="font-size:10.0pt;font-family:"Times New
Roman","serif";
background:yellow;mso-highlight:yellow">Yes, conference
travel may be charged
to the LCLS II project funds</span><span
style="font-size:10.0pt;font-family:
"Times New Roman","serif""> as long as
there is appropriate justification.
Justification may include conference attendance to maintain
an employee's core
competencies, for the enrichment applicable to an employees’
work on the
Project and to present LCLS II related material.<o:p></o:p></span></big></big></p>
<big><big>
</big></big>
<p class="MsoPlainText"><big><big><span
style="font-size:10.0pt;font-family:"Times New
Roman","serif";
background:yellow;mso-highlight:yellow">All conference
travel will need to be
approved by the STL and System Manager.<span
style="mso-spacerun:yes">
</span>The System Manager will also request approval from
the Deputy Project
Technical Director</span><span
style="font-size:10.0pt;font-family:"Times New
Roman","serif"">
(Dave Schultz) who will compile a list of all PL conference
attendees.<span style="mso-spacerun:yes"> </span>For now,
I think it would be best for the <span
style="background:yellow;mso-highlight:yellow">STL to
request this approval
through email</span>. The email <span
style="background:yellow;mso-highlight:
yellow">should include the conference information,
attendee, reason for the
attendee's nomination, estimated costs</span>, and request
for project
authorization to use project funds.<o:p></o:p></span></big></big></p>
<big><big>
</big></big>
<p class="MsoPlainText"><big><big><span
style="font-size:10.0pt;font-family:"Times New
Roman","serif"">The
conference travel will also need to be budgeted by each PL
under their
Management WBS and will be approved by the project as part
of the normal budget
process.<o:p></o:p></span></big></big></p>
<big><big>
</big></big>
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mso-fareast-theme-font:minor-latin;
mso-hansi-font-family:Calibri;
mso-hansi-theme-font:minor-latin;
mso-bidi-font-family:"Times New Roman";
mso-bidi-theme-font:minor-bidi;}
.MsoPapDefault
{mso-style-type:export-only;
margin-bottom:10.0pt;
line-height:115%;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;
mso-header-margin:.5in;
mso-footer-margin:.5in;
mso-paper-source:0;}
div.WordSection1
{page:WordSection1;}
-->
</style><!--[if gte mso 10]>
<style>
/* Style Definitions */
table.MsoNormalTable
{mso-style-name:"Table Normal";
mso-tstyle-rowband-size:0;
mso-tstyle-colband-size:0;
mso-style-noshow:yes;
mso-style-priority:99;
mso-style-parent:"";
mso-padding-alt:0in 5.4pt 0in 5.4pt;
mso-para-margin-top:0in;
mso-para-margin-right:0in;
mso-para-margin-bottom:10.0pt;
mso-para-margin-left:0in;
line-height:115%;
mso-pagination:widow-orphan;
font-size:11.0pt;
font-family:"Calibri","sans-serif";
mso-ascii-font-family:Calibri;
mso-ascii-theme-font:minor-latin;
mso-hansi-font-family:Calibri;
mso-hansi-theme-font:minor-latin;}
</style>
<![endif]--><br>
<br>
I will post this in a Policy folder under LCLS-II on the M drive for
future reference.<br>
<br>
George<br>
<br>
</body>
</html>