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<td><a href="https://misportal.jlab.org/ll/index.jsf?function=view&lessonId=898">A Few Sites have made Progress Implementing the Operating Experience (OE)-1 Guide for Severe Event Planning</a></td>
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<h2 style="white-space:nowrap">Statement of Lessons Learned</h2>
<pre>For a copy of the original report, see “Attachments” on Lessons Learned page.
Only one of the seven sites Enterprise Assessments (EA) assessed this year had started implementing the guidelines provided in Operating Experience (OE-1: 2013-1, Improving Department of Energy Capabilities for Mitigating Beyond Design Basis Events) for severe event planning.
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<h2 style="white-space:nowrap">Discussion of Activities</h2>
<pre>It was found that only two sites had completed their program reviews using the OE-1 guidance, though neither site implemented the OE-1 recommendations because the staff considered the extent of planning needed was either outside the scope of their existing operating contract or the events were too incredible to warrant planning. Two, of the remaining four sites, took their first step towards severe event planning by using their 2014 exercises to identify response needs for a severe event.</pre>
<h2 style="white-space:nowrap">Analysis</h2>
<pre>During exercises, EA observed that:
• Response procedures, plume projection software, and forms that serve as response records do not typically account for multiple HAZMAT releases, significant infrastructure damage, and mass casualties;
• Only one site demonstrated the capability to give multiple plume projections on a single map;
• Decision-makers did not fully review all applicable Emergency Action Levels (EALs);
• Emergency Response Organization (ERO) members duty stations could not receive and record multiple event-related phone calls and alarms because of insufficient equipment and staffing;
• The ERO did not have the means to track the status and location of injured personnel.
DOE Order 151.1C and associated guides did not list specific response capabilities required for a site. Emergency planners determine response capabilities based on the baseline needs assessment required by DOE Order 420.1C, Facility Safety, and then establish mutual aid agreements with local entities for support beyond the site's capabilities. Because the staff at each site prepared and approved the baseline needs assessments, the requirements established for response capabilities varied.
OE-1, published in April 2013, broadens the response concept using lessons learned from the Japan 2011 Fukushima event sites need to include planning for damage to multiple facilities with no immediate offsite assistance available.
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<h2 style="white-space:nowrap">Recommended Actions</h2>
<pre>Below are the consequences of the above event. They are provided for information and discussion purposes only.
To improve site’s emergency preparedness for severe events, sites are to:
- Provide explicit program direction regarding expectations for implementation;
- Identify emergency response needs for severe events that include multi-facility damage and self-help capabilities when offsite aid is unavailable;
- Identify essential initial response actions that include safe shutdown of facilities to support evacuations;
- Establish responsibilities between facility operations management and site emergency management so that the responsible organizations pre-plan any transfer of responsibility throughout the event progression;
- Analyze scenarios where a severe event triggers HAZMAT releases from multiple facilities;
- Integrate severe event planning across the site by using the anticipated post-event response time constraints for offsite resources included in the beyond design basis accident evaluation within the documented safety analysis (for nuclear facilities);
- Coordinate changes to facility, site, and community emergency plans to include a site evacuation under severe event conditions;
- Review continuity of operations plans to identify mission essential functions;
- Conduct emergency drills to train responders;
- Incorporate drill and exercise scenarios that impact multiple facilities and cause the loss of infrastructure capabilities (e.g., onsite and offsite power, communications, and roadways),;
- Validate severe event planning and preparedness activities during the next annual exercise.
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<h2 style="white-space:nowrap">JLab Preventive Measures</h2>
<pre>Jefferson Lab has an active emergency management plan which is supported by upper level management participation. It is actively working toward compliance with the new requirements, and has recently performed an exercise which included damage to multiple facilities with no immediate offsite assistance available. </pre>
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<h2>Comments</h2>
<h5 style="white-space:nowrap">7/28/2015 11:09:26 AM by Bailey, Mary Jo</h5>
<pre>Submitted to those with:
SAF102: Emergency MGT Training/Drills/Excercises
MCC-351: Emergency Response</pre>
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<legend>Summary</legend>
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<td class="label" nowrap>Lesson ID:</td>
<td class="dataval">898</td>
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<td class="label" nowrap>Status:</td>
<td class="dataval">OK</td>
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<td class="label" nowrap>Doc ID:</td>
<td class="dataval">2015-JLAB-898</td>
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<td class="label" nowrap>Priority:</td>
<td class="dataval">Info</td>
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<td class="label" nowrap>Safety Related:</td>
<td class="dataval">NO</td>
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<td class="label" nowrap>Originator:</td>
<td class="dataval">Bailey, Mary Jo</td>
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<td class="label" nowrap>Issued:</td>
<td class="dataval">7/28/2015 11:02:48 AM</td>
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<td class="label" nowrap>Approved By:</td>
<td class="dataval">Bailey, Mary Jo</td>
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<tr class="row">
<td class="label" nowrap>Approved On:</td>
<td class="dataval">7/28/2015 11:09:26 AM</td>
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<td class="label">Source:</td>
<td class="dataval">
DOECRD
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<td class="label" nowrap>Location:</td>
<td class="dataval">OTHER</td>
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<td class="label" nowrap>Cost Savings:</td>
<td class="dataval"></td>
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<td class="label" nowrap>Contact:</td>
<td class="dataval">Randy Griffin/301-903-6334, Enterprise Assessments, Office of Emergency Management</td>
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<td class="label" nowrap>Queued Emails:</td>
<td class="dataval">0</td>
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<td class="label" nowrap>Sent Emails:</td>
<td class="dataval">0</td>
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<td class="label" nowrap>Viewings:</td>
<td class="dataval">3 times</td>
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<legend>Attachments</legend>
<a name="attachments"></a>
<ul class="lesson_attribute_listing">
<li><a target="_blank" href="https://misportal.jlab.org/ll/downloadAttachment?attachmentId=3922">DOE - Exercises.pdf</a></li>
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<legend>Hazard Issues</legend>
<ul class="lesson_attribute_listing">
<li>Emergency Preparedness</li>
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<legend>Skills</legend>
<ul class="lesson_attribute_listing">
<li>SAF102: Emergency MGT Training/Drills/Excercises</li>
<li>MCC-351: Emergency Response</li>
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<legend>Distribution/Notification</legend>
<ul class="lesson_attribute_listing">
<li>*Division Safety Officers (DSOs)</li>
<li>*Safety Wardens</li>
<li>*DOE Notification</li>
<li>*ESH&Q Liaisons</li>
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Do you have a lesson learned you would like to contribute? Contact the <a href="mailto:cjohnson@jlab.org,sjsmith@jlab.org,mbailey@jlab.org">Lesson Learned Coordinator</a>.