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<p class="MsoNormal"><span style="font-size:11.0pt">It has been pointed out that some collaborators do not have SharePoint access to get to the agenda an meeting information.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Agenda with meeting room locations is attached.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><a href="https://jlab-org.zoomgov.com/j/1608758999?pwd=M3hYTVNoQjByWTczc1NyWkJUS1g4QT09&from=addon">Zoom coordinates</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Jim<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt">James Fast<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">EIC Associate Project Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">MOLLER Project Manager (Emeritus)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Jefferson Lab<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">757-230-6833 (cell)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">757-269-5324 (office)<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div id="mail-editor-reference-message-container">
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:12.0pt;color:black">From:
</span></b><span style="font-size:12.0pt;color:black">James Fast <jfast@jlab.org><br>
<b>Date: </b>Friday, August 11, 2023 at 11:04 AM<br>
<b>To: </b>MOLLER L2 <moller_l2@jlab.org>, moller@jlab.org <moller@jlab.org><br>
<b>Subject: </b>Director's Review notice - and etiquette reminder<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#212121;mso-ligatures:standardcontextual">Dear MOLLER Collaboration and Project Team,</span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:#212121;mso-ligatures:standardcontextual">MOLLER will have a Director’s Review (CD-2/3) next week August 14-16. Collaborators are welcome to attend but please follow the guidance below (</span><span style="font-size:11.0pt;color:black;background:yellow;mso-highlight:yellow;mso-ligatures:standardcontextual">at
a minimum the yellow stuff</span><span style="font-size:11.0pt;color:#212121;mso-ligatures:standardcontextual">!). A lot of the items below are directed at the speakers. Note that this is a rehearsal for our October OPA review where attendance will be limited
so if you want to hear what we are saying, this is your opportunity.</span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:#212121;mso-ligatures:standardcontextual"> </span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:#212121;mso-ligatures:standardcontextual">This review is being held IN PERSON.
<span style="background:yellow;mso-highlight:yellow">Remotely connecting from JLab offices is
<b><i><u>not</u></i></b> OK.</span></span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:#212121;mso-ligatures:standardcontextual"> </span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<a href="https://jeffersonlab.sharepoint.com/sites/MOLLER/SitePages/MOLLER-2023%20CD-2.3%20DR.aspx">Link to meeting web site</a><span style="font-size:11.0pt;color:#212121;mso-ligatures:standardcontextual">. <span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:#212121;mso-ligatures:standardcontextual"> </span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span class="outlook-search-highlight"><b><span style="font-size:11.0pt;color:black;mso-ligatures:standardcontextual">Etiquette</span></b></span><b><span style="font-size:11.0pt;color:black;mso-ligatures:standardcontextual">: </span></b><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<ul style="margin-top:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt;background:yellow;mso-highlight:yellow;mso-ligatures:standardcontextual">We need to avoid some easy-to-make mistakes that can all be addressed with the simple rule
of not speaking/whispering (remaining muted if you are remote) if you are not the presenter unless called on by the presenter, Ruben, myself, KK or Mark to step in. </span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt;mso-ligatures:standardcontextual">In addition, if you are remote keep your video off to reduce bandwidth and have your audio permanently muted. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt;background:yellow;mso-highlight:yellow;mso-ligatures:standardcontextual">Remaining silent also includes the chat window in Zoom – DO NOT put anything in the chat
window other than essential notifications such as inability to hear speakers or se slides</span><span style="font-size:11.0pt;mso-ligatures:standardcontextual">.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt;mso-ligatures:standardcontextual">If any reviewer mentions they are on the phone or otherwise lack a video connection, please be very conscious about announcing
what slide you are on.<span class="apple-converted-space"> </span><o:p></o:p></span></li></ul>
<p class="MsoNormal" style="caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:black;mso-ligatures:standardcontextual"> </span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="font-size:11.0pt;color:black;mso-ligatures:standardcontextual">Some common mistakes to be aware of:</span></b><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<ul style="margin-top:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo6"><span style="font-size:11.0pt;background:yellow;mso-highlight:yellow;mso-ligatures:standardcontextual">The single biggest mistake I see people make at reviews is becoming reviewers of your own
team. Please save that for a weekly meeting or a collaboration meeting. </span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo6"><span style="font-size:11.0pt;mso-ligatures:standardcontextual">The second biggest mistake is over-answering a question. Take the time to listen carefully to the question and just answer what
was asked. For example, the question “Do you have a plan?” can be answered with a simple “Yes we do.” If they don't follow up with “Tell us about it” you need not launch in to doing that. Don't be evasive of course, but sometimes the questions are as simple
as this and don't need elaboration. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo6"><span style="font-size:11.0pt;mso-ligatures:standardcontextual">Allow the reviewers to go where they wish with the conversation. If they want to use every minute talking about your first slide
and you don't get to the rest, that is just fine. You can pleasantly say something like “We only have 10 minutes left, would you like to continue discussing this point or shall I move on?” <o:p></o:p></span></li></ul>
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<b><span style="font-size:11.0pt;color:black;mso-ligatures:standardcontextual"> </span></b><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black;mso-ligatures:standardcontextual">Attire: </span></b><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<span style="font-size:11.0pt;color:black;mso-ligatures:standardcontextual">Business Casual attire should be worn <i><u>throughout the review</u></i>.</span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black;mso-ligatures:standardcontextual"> </span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black;mso-ligatures:standardcontextual"> </span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black;mso-ligatures:standardcontextual">Regards,</span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black;mso-ligatures:standardcontextual">Jim and Ruben</span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;mso-ligatures:standardcontextual"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;mso-ligatures:standardcontextual"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">James Fast<span style="mso-ligatures:standardcontextual"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">EIC Associate Project Manager<span style="mso-ligatures:standardcontextual"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">MOLLER Project Manager (Emeritus)<span style="mso-ligatures:standardcontextual"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Jefferson Lab<span style="mso-ligatures:standardcontextual"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">757-230-6833 (cell)<span style="mso-ligatures:standardcontextual"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">757-269-5324 (office)<span style="mso-ligatures:standardcontextual"><o:p></o:p></span></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;mso-ligatures:standardcontextual"> <o:p></o:p></span></p>
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