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<p class="MsoNormal">This email is going to CAM’s, L2 managers and senior management.</p>
<p class="MsoNormal"><b>Please disseminate to all engineers and technical staff an collaborators who this impacts.<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">All,</p>
<p class="MsoNormal">We now have CD-3A which means we have made an important transition from design to CONSTRUCTION. Much like the phase change after CD-1 where we had to pivot from a long period of conceptual design to a concrete, buildable experiment, we
are now pivoting from design to fabrication. This means that the period of optimization an tweaking is over. We must now focus on building the experiment we have designed and which went through Final Design Review in November. We have neither the funding,
time nor programmatic latitude from ONP to continue to adjust and tweak and hold off on procurements. It is everyone’s expectation that we expeditiously award all of the CD-3A contracts as quickly as possible. It is impossible for the engineering team to
do so with collaboration members coming back an saying “this thing is not ready yet.”</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Given the multitude of such issues and the lack of transparent communication of them to the CAMs, engineering leads and myself, I am forced to take top-down management action.</p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><b>To the CAMs and engineers</b> – you are to proceed with procurements of all CD-3A scope elements as expeditiously as possible with the exception of the following items:</li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">Collimators 5 A and 5B, 6 and collar 1.</li></ol>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><b>Engineering and design team</b> – please do not engage in any discussion of design changes for CD-3A scope. If anything is raised at a meeting, ask the proponent to speak to me
directly. DO NOT TAKE ANY ACTION unless I instruct you to do so.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><b>Collaborators and physicists</b> – if you have any concerns about the designs of the CD-3A scope elements bring them directly to me, KK, Mark or Kent. DO NOT engage the engineering
and design staff directly.</li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I realize the tone of this is a bit harsh, but unless there were egregious errors unearthed since the FDR, the designs were frozen then. We cannot afford nor sustain ongoing change. We simply will not be able to deliver MOLLER on time
and on budget.</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For those who may not know, the limited set of items listed above are there because there was a realization that one of the GEANT generators was corrupted when an unrelated one was added many months ago. That only came to light very recently
and only impacts the design of those items. This has nothing to do with further fine tuning etc. Unless it is shown that the broken generator resulted in an unacceptable design, we will not change the designs of those parts. But we also will not order them
until that matter is resolved.</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Finally, we are essentially in the same state for all of the MOLLER scope, not just the CD-3A elements. It is the expectation of myself and the DOE that the design was vetted and fixed at the FDR and that we are now just proceeding to
fabricate and build the experiment that passed the FDR. There must be significant justification for any changes at this point. Changes are not free – they are costing us untold $$ redoing drawings and significant amounts of time (months). If we do no strictly
control changes at this point the experiment may not be ready on time and worse yet, some element of scope may need to be discarded because we cannot afford it. I challenge any of you to define what piece of MOLLER the experiment can live without…The barite
wall? One of the magnet power supplies? There is simply no contingent scope for this experiment to shed if money runs out and we have burned through an inordinate amount of the “free energy” in the system with additional scope added, design cost overruns,
additional work added, much more complex designs leading to much higher fabrication costs than anticipated and of course inordinate escalation rates the past two years. We are not in a particularly healthy fiscal position today and it is going to get worse
in the coming months, not better, as the design work – that should have been done – is continuing. Our staffing is at roughly 20 FTEs an should be at 12 – anyone can do the arithmetic about the monthly impact of that to our bottom line.
</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Finally, I would like to strongly suggest that the frequency of meetings that require attendance by the engineering and design staff be significantly reduced at this time. Again, the design was fixed at FDR. If the physics team unearths
a problem, it can be discussed among the physicists first, brought to the TB for consideration and only after the TB finds the issue compelling should it come to the project for consideration of a change request. Again, one can take stock of how many hours
a week you are asking JLab engineers and designers to attend meetings and add that up vs the total project staffing level of 12 FTE (which includes the management, CAMS, Lisa, etc.) and see that at this point it is not cost effective to have the level of engagement
we did through the major design push.</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Regards,</p>
<p class="MsoNormal">Jim</p>
<p class="MsoNormal"><o:p> </o:p></p>
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<div>
<p class="MsoNormal">James Fast<o:p></o:p></p>
<p class="MsoNormal">MOLLER Project Manager<o:p></o:p></p>
<p class="MsoNormal">Jefferson Lab<o:p></o:p></p>
<p class="MsoNormal">757-230-6833 (cell)<o:p></o:p></p>
<p class="MsoNormal">757-269-5324 (office)<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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