[Nuclear-data-miners] Some clarification

[Sebastian Kuhn]

Eli asked me what our non-DOE funded and non-US collaborators should do, regarding the items I requested in my email from yesterday (see below). Here is the answer I got from DOE:

First of all, only people requesting FUNDS (supplements for their own grants) can be listed as co-PIs. However, every other senior member of our collaboration (no matter whether abroad or in the US) who is willing to make a significant commitment to this effort will be listed as "major participant". For each of you who fits this description (including Eli), I will need a short blurb discussing their contribution, both in manpower and funding and the nature of their contribution. This corresponds to my item
> D) !!! For Section 3 - Personnel: !!! From each institution, a list of people who will be involved, names of senior staff who should appear on the title, and who should be co-PI, a paragraph or so on what YOU plan to contribute (existing and future manpower, resources), and what aspects of this initiative you want to work on.

Secondly, I need CVs for ALL "major participants"! Note that my "sample CV" does not fit the requirements anymore - we now need to squeeze it to 2 pages like for NSF submissions. I'm attaching a new one - note how I am using references to the bibliography to avoid listing all 150+ CLAS collaborators. (Of course this implies you should only list papers with very long author lists if you can somehow justify including them in the bibliography... ;-). You can list only 10 publications total - pick the most relevant/impressive ones. This is my item
> F) Biographical Sketches for ALL SENIOR personnel, whether co-PI or not. I have attached a sample.

Thirdly, I will need a list of all resources, infrastructure and equipment provided by your institution that you are willing and able to use in the pursuit of our objective. This is for my item
> H) If you are offering any of your infrastructure to support this effort (e.g. computer farms), list those for "Facilities and Resources". It would also be very helpful if we can get a firm commitment of resources from JLab for this effort. Possible examples for that: Computing resources, access to tapes (don't destroy them!), provide meeting facilities and support, provide office space (e.g. for the postdoc(s)), in-kind contributions (e.g. allowing 1 or more staff members to spend x% of their time on this effort).

Items E, G, and I are only needed for co-PIs (those that ask for funding directly to their institutions). All of you are still strongly urged to contribute to items 1)-2) and A)-C). For your convenience, the whole list is reproduced below. I also attached an excerpt of the DOE rules that we have to follow for all of us. Let me know if anything is unclear...

Greetings - Sebastian 

> 1) Send comments (about wording, typos, structure, content, bibliography - you name it)
> 2) Send "missing pieces", i.e. self-contained text (preferably LaTeX) plus figures + references as needed.
> 
> For the latter, we need the following:
> 
> A) Project Summary: A few pithy sentences introducing this effort and summarizing what we want to do and what we want to ask for.
> B) Any additional subsections for the Physics topics. Also, some pieces are in pretty bad shape and need to be edited...
> C) Rewrite "Time Frame", "Organization" and "Manpower". In particular, we need to propose a realistic plan on how we are going to organize the re-analysis (cooking), and a (very limited) set of initial channels we want to look at.
> D) !!! For Section 3 - Personnel: !!! From each institution, a list of people who will be involved, names of senior staff who should appear on the title, and who should be co-PI, a paragraph or so on what YOU plan to contribute (existing and future manpower, resources), and what aspects of this initiative you want to work on.
> E) Results from Previous Support: For all co-PIs, we should at least state how they are being funded by DOE, maybe a short summary of major results, and a reference to their most recent progress reports.
> F) Biographical Sketches for ALL SENIOR personnel, whether co-PI or not. I have attached a sample.
> G) Budget: If you want any of the expected DOE funds to go to YOUR institution, you will have to specify what exactly you are asking for, and for how much $$$, plus justification (in light of your response to D)
> H) If you are offering any of your infrastructure to support this effort (e.g. computer farms), list those for "Facilities and Resources". It would also be very helpful if we can get a firm commitment of resources from JLab for this effort. Possible examples for that: Computing resources, access to tapes (don't destroy them!), provide meeting facilities and support, provide office space (e.g. for the postdoc(s)), in-kind contributions (e.g. allowing 1 or more staff members to spend x% of their time on this effort).
> I) Current and Pending Support for all co-PIs.
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