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To: All JLab Staff<br>
<br>
From: Marty Hightower, Staff Services Manager<br>
<br>
Date: September 15, 2011 <br>
<br>
Subject: Jefferson Lab Events Policy: At-A-Glance Events Calendar<br>
<br>
Recently, some scheduling conflicts have occurred with events held
at the lab. In taking a closer look at the issue, we discovered some
flaws in how and when events are posted to the Jefferson Lab
At-A-Glance Events Calendar.<br>
<br>
To avoid future conflicts, the lab is adopting a new procedure. <br>
<br>
Any lab employee or user (or their designated support staff) <font
color="#ff0000">planning to</font> host or organize an event at
the lab must submit the event to Staff Services. Staff Services will
review all proposed events to ensure that the event is appropriate
to be included on the Jefferson Lab Events Calendar.<br>
<br>
To submit an event, click on the Lab Events/Calendar link on the
Jefferson Lab home page. Then click on the link "Submit New Event"
at the bottom of the calendar. Provide all available information,
and then click on the "Submit Event Info" button at the bottom of
the page. This will electronically transmit the proposed event to
Staff Services.<br>
<br>
If you have any questions or concerns about scheduling conflicts,
contact Staff Services directly.<br>
<br>
In order to reserve or allocate the appropriate facilities and
resources for an event, Staff Services recommends that large events,
major meetings and reviews, and events that include users or
external guests be submitted to the calendar at least six months to
a year in advance of the event date. For last minute or unexpected
events, contact Staff Services immediately.<br>
<br>
Questions should be directed to Cynthia Lockwood, x7389, or
Stephanie Vermeire, x6930, Staff Services.<br>
<br>
You may access the At-A-Glance Calendar directly with this link: <br>
<a class="moz-txt-link-freetext"
href="https://misportal.jlab.org/ul/calendar/calendar_main.cfm">https://misportal.jlab.org/ul/calendar/calendar_main.cfm</a><br>
<br>
-------------<br>
<span style="font-size: 12pt;">Regards,<br>
Deb Magaldi<br>
Jefferson Lab<br>
Public Affairs<br>
12000 Jefferson Ave., Suite 15<br>
Newport News, VA 23606<br>
ph. 757-269-5102</span><br>
<br>
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