[Pansophy] Procedure dates question

[Tiffany Ganey]

Thanks Megan.  I’ve updated the procedure (CP-P1-TUNHT-FLNG-DISA) with today’s date and have uploaded it to the P1 “Ready for Approvals” folder: \Facilities\SRF Institute\01 - SRF Projects\01 - Open\1.04.80.014 - P1 Refurbishment (Tony Reilly)\06 - Process Documents and Travelers (P1- refurb)\Ready for Approvals.  Please let me know if any edits are needed on the procedure.  K. Davis and D. Forehand should be the reviewers / approvers.

Thanks,

Tiffany Ganey

From: Megan McDonald<mailto:megan at jlab.org>
Sent: Wednesday, December 16, 2020 10:53 AM
To: Tiffany Ganey<mailto:ganey at jlab.org>; pansophy<mailto:pansophy at jlab.org>
Subject: RE: Procedure dates question

Hi Tiffany!
Record Approval Date on the front page as today’s date and do the periodic review date as a year or two from today. On the last page, put the names of the approvers and then upload to the “Ready for Approvals” folder in DocuShare. Allen will route it for approval and once it is approved by everyone, he will paste a screenshot of the approval times at the bottom of the document and then he will upload the PDF to the “Approved Procedures” folder in DocuShare. Hope this helps!
Megan

From: Pansophy <pansophy-bounces at mailman.jlab.org> On Behalf Of Tiffany Ganey
Sent: Wednesday, December 16, 2020 9:43 AM
To: pansophy <pansophy at jlab.org>
Subject: [Pansophy] Procedure dates question

I have a procedure for P1 that I am ready to upload into DocuShare to start its approval process.  The cover page of the procedure has a place to record the Approval Date and the Periodic Review Date, and the last page has space for approval signatures and dates.  What is the process to record the approval date on the cover sheet?  I’m sure when everyone was working onsite, I would have gotten the physical signatures on the last page and then updated the cover sheet to provide the final approval date and periodic review date.  But now I’m not sure if I put today’s date (the day that I upload it to DocuShare for approval) or if I / you update the approval and periodic review dates after all approvals have been obtained.

Tiffany Ganey


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