[Pansophy] Docushare SRF Folder

[Valerie Bookwalter]

Tiffany,

Thanks for the info. I did not realize that they had not been moved.

Thoughts-

  1.  The SRFOPS-PR-CLNRM-LEAK Leak Sizing Helper - this looks like a "form" used for leak testing. It may be useful to turn it into a Master Form (MSFR) as per Jacob's Doc Proc. So, I could get Allen to convert and move to the same area as the other WCDs as SRFOPS-MSFM-CLNRM-LEAK-SIZING?
  2.  Nitrogen Oven Manual in Prod Chem Rm - this is a manual, correct? I guess SRFOPS doesn't have a standard "manuals" area unless Phil Denny has one. I will check with Jacob and Phil about this. I do agree there should be a single location for Facility Manuals. I'll keep you posted on what I find out.
  3.  What other "forms" or "manuals" might be under the same categories as the 2 above? I know this may be a large list and I can certainly get some help from Jacob/Phil/Allen to pull them together. I just don't know where they are currently being kept. I do know the Phil has most of the facility type stuff so that may be a start. Any ideas?
  4.  Also, we can do a database dump of referenced files from travelers. We did this a few months ago when we started looking at the feasibility of creating Master Procedures. They are quite a mess right now, but we can move forward in trying to cleanup. The ISO is changing a lot of "normal operations" to something new and it will take time to get there and get people into the new way of thinking. I'm having a hard time keeping up. LOL.
  5.  I also reached out to Harry Fanning for the correct location of the TOSPs/OSPs. Several of the travelers linked to outdated versions. It may be helpful to get that directory front and center for folks (maybe a link in Pansophy for easy reference?) so that the correct version is linked. It is one of the links Allen checks but he doesn't know what is "valid" or not.

Any other thoughts on what we can do to help authors? Maybe an area in Pansophy with links to Master Procedures? OSPs? Author help?
Let me know what we can do to make this system work better under the new ISO conditions.

And THANK YOU!! You have done so much in helping make this better!

Valerie

From: Tiffany Ganey
Sent: Tuesday, February 1, 2022 9:22 AM
To: Valerie Bookwalter <bookwalt at jlab.org>
Subject: Docushare SRF Folder

Hi Valerie - as I was checking on the status of various documents, I noticed that the Approved procedures have been moved out of the SRF Common Procedures, Approved Procedures folder but that some documents were left in the Procedure Included Files folder.  I'm assuming that if you tried to move these Procedure Included Files files that the hyperlinks would break?  Going forward, where should the reference files be saved for SRF documents?  If possible, I would prefer to see one folder that has all the reference files (that aren't a procedure) - sometimes I will hyperlink a reference to both a traveler and procedure - and then I have trouble remembering which folder I saved the reference into (or I have multiple copies saved).

Tiffany Ganey

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