[Pansophy] CHEM ROOM Manual - location? (looking for information)

Wed Feb 2 14:14:36 EST 2022

Maintaining manuals is a good idea. Manuals are part of the Organization Knowledge Process and Meagan owns a procedure that imposes requirements on Work Center Leads. I would like Meagan to take the lead in advising/coordinating locations and formats with Work Canter Leads to ensure her procedure/process is being followed.

Jacob

From: Ashley Anderson Mitchell
Sent: Wednesday, February 2, 2022 2:12 PM
To: Valerie Bookwalter <bookwalt at jlab.org>; Philip Denny <denny at jlab.org>; Jacob Harris <jharris at jlab.org>
Cc: E. Anne McEwen <mcewen at jlab.org>; SRF Pansophy (pansophy at jlab.org) <pansophy at jlab.org>; Tony Reilly <areilly at jlab.org>; Kirk Davis <kdavis at jlab.org>; Tiffany Ganey <ganey at jlab.org>
Subject: Re: CHEM ROOM Manual - location? (looking for information)

Valerie,

I copied the oven procedure over to the manual folder.  I didn't delete it from the procedures included files location though in case Phil wanted to store it somewhere on his end too.

Here is the new Manual folder in Prod Chem.
https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52884
________________________________
From: Valerie Bookwalter <bookwalt at jlab.org<mailto:bookwalt at jlab.org>>
Sent: Wednesday, February 2, 2022 2:09 PM
To: Ashley Anderson Mitchell <ashleya at jlab.org<mailto:ashleya at jlab.org>>; Philip Denny <denny at jlab.org<mailto:denny at jlab.org>>; Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>
Cc: E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>; SRF Pansophy (pansophy at jlab.org<mailto:pansophy at jlab.org>) <pansophy at jlab.org<mailto:pansophy at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Kirk Davis <kdavis at jlab.org<mailto:kdavis at jlab.org>>; Tiffany Ganey <ganey at jlab.org<mailto:ganey at jlab.org>>
Subject: RE: CHEM ROOM Manual - location? (looking for information)

Thank You Ashley!

It may be good that each Work Center Area maintain their manuals.

@Jacob Harris<mailto:jharris at jlab.org>

@Philip Denny<mailto:denny at jlab.org>

Is this okay with you?

Valerie Bookwalter

Jefferson Lab, SRF Department

Pansophy Team

1-757-269-5802 (OFFICE - currently working offsite)

From: Ashley Anderson Mitchell
Sent: Wednesday, February 2, 2022 1:33 PM
To: Valerie Bookwalter <bookwalt at jlab.org<mailto:bookwalt at jlab.org>>; Philip Denny <denny at jlab.org<mailto:denny at jlab.org>>
Cc: Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>; E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>; SRF Pansophy (pansophy at jlab.org<mailto:pansophy at jlab.org>) <pansophy at jlab.org<mailto:pansophy at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Kirk Davis <kdavis at jlab.org<mailto:kdavis at jlab.org>>; Tiffany Ganey <ganey at jlab.org<mailto:ganey at jlab.org>>
Subject: Re: CHEM ROOM Manual - location? (looking for information)

Valerie,

I made a folder in the Production Chem folder for manuals of equipment in the chem room.  The oven procedure can go there and I saw a few other manuals I can move there too.

________________________________

From: Valerie Bookwalter <bookwalt at jlab.org<mailto:bookwalt at jlab.org>>
Sent: Wednesday, February 2, 2022 11:45 AM
To: Philip Denny <denny at jlab.org<mailto:denny at jlab.org>>
Cc: Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>; E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>; SRF Pansophy (pansophy at jlab.org<mailto:pansophy at jlab.org>) <pansophy at jlab.org<mailto:pansophy at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Kirk Davis <kdavis at jlab.org<mailto:kdavis at jlab.org>>; Ashley Anderson Mitchell <ashleya at jlab.org<mailto:ashleya at jlab.org>>; Tiffany Ganey <ganey at jlab.org<mailto:ganey at jlab.org>>
Subject: RE: CHEM ROOM Manual - location? (looking for information)

Phil,

Thank you for your reply but that doesn't answer my questions.

I was referring to the directory you sent me, but what I need to know is what documents should be put there?

Production Chemistry has another area with "manuals", do you own them?

These are the documents in YOUR AREA... (some are OUT OF DATE).

[cid:image001.jpg at 01D8183F.34E77560]

And these are the documents in the Production Chemistry Group area

[cid:image002.jpg at 01D8183F.34E77560]

Manuals exist in both places!

Thank you for your attention and help with this.

Valerie Bookwalter

Jefferson Lab, SRF Department

Pansophy Team

1-757-269-5802 (OFFICE - currently working offsite)

From: Philip Denny
Sent: Tuesday, February 1, 2022 1:18 PM
To: Valerie Bookwalter <bookwalt at jlab.org<mailto:bookwalt at jlab.org>>
Cc: Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>; E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>; SRF Pansophy (pansophy at jlab.org<mailto:pansophy at jlab.org>) <pansophy at jlab.org<mailto:pansophy at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>
Subject: Re: CHEM ROOM Manual - location? (looking for information)

Hi Valerie,

I started organizing and updating the files and locations when Kurt Macha was tasked Organizational Knowledge for ISO.

I put the files in:

https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16429

Phil

From: Valerie Bookwalter <bookwalt at jlab.org<mailto:bookwalt at jlab.org>>
Sent: Tuesday, February 1, 2022 1:04 PM
To: Philip Denny <denny at jlab.org<mailto:denny at jlab.org>>
Cc: Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>; E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>; SRF Pansophy (pansophy at jlab.org<mailto:pansophy at jlab.org>) <pansophy at jlab.org<mailto:pansophy at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>
Subject: CHEM ROOM Manual - location? (looking for information)

Phil,

A manual used in Production Chem Room was brought to my attention (Nitrogen Oven Manual in Production Chemistry Room).

It is currently located in a common SRF area of DocuShare. As we move to Master Procedures for SRFOPS the need to know where these types of manuals should be kept is unknown.

Here is a link to the current directory, which is in the process of being shut down.

https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-50603

The new area for Master Procedures is here

https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52402

However, keeping track of facility/equipment manuals isn't something we do.

So, where should these types of manuals be kept?

A standard place would be best as I am sure we will encounter more of these as we cleanup for ISO.

You have an area called SRF Technical Facilities listed in the Organizational Knowledge Registry here

https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-1201

I looked into the SRF Equipment Documentation and found a directory for Production Chemistry.

https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16585

There is a mix of documents here but no "manuals" so I am not sure if this is the correct place.

Also, I noticed that there are OSPs and THAs here (some outdated). Are these also kept in a JLAB/Accel place?

Many OSPs/TOSPs/THAs that are linked in travelers/procedures are not valid (link doesn't work) or they are expired.

Where is the "official" place for these types of documents?

Thanks for any information you can provide as we need to move this manual ASAP in order to complete some Procedure/Traveler reference links.

Valerie Bookwalter

Jefferson Lab, SRF Department

Pansophy Team

1-757-269-5802 (OFFICE - currently working offsite)

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://mailman.jlab.org/pipermail/pansophy/attachments/20220202/8ed29912/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.jpg
Type: image/jpeg
Size: 21129 bytes
Desc: image001.jpg
URL: <https://mailman.jlab.org/pipermail/pansophy/attachments/20220202/8ed29912/attachment-0002.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.jpg
Type: image/jpeg
Size: 28254 bytes
Desc: image002.jpg
URL: <https://mailman.jlab.org/pipermail/pansophy/attachments/20220202/8ed29912/attachment-0003.jpg>