[Pansophy] New DocuShare document routing task (Request): SNSPPU-PR-CMA-CM-SHIP-R2.docx (If procedure is updated -> then the traveler must also be updated)

Thu May 12 13:44:16 EDT 2022

Hi Allen,

Could you please also attach a copy of the R2 traveler to the D3

Thanks,
Naeem
________________________________
From: Allen Samuels <samuels at jlab.org>
Sent: Wednesday, May 11, 2022 12:05 PM
To: Naeem Huque <huque at jlab.org>
Cc: pansophy at jlab.org <pansophy at jlab.org>
Subject: FW: New DocuShare document routing task (Request): SNSPPU-PR-CMA-CM-SHIP-R2.docx (If procedure is updated -> then the traveler must also be updated)

Naeem,

I went ahead and reopened the traveler, created a D3 with the information, and closed both. Please let us know if there’s anything else we need to do.

Allen

From: Valerie Bookwalter <bookwalt at jlab.org>
Sent: Wednesday, May 11, 2022 11:31 AM
To: Megan McDonald <megan at jlab.org>; Allen Samuels <samuels at jlab.org>
Subject: Fw: New DocuShare document routing task (Request): SNSPPU-PR-CMA-CM-SHIP-R2.docx (If procedure is updated -> then the traveler must also be updated)

Will one of you please do this for Naeem. Thanks!

________________________________

From: Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>
Sent: Wednesday, May 11, 2022 10:41 AM
To: Valerie Bookwalter <bookwalt at jlab.org<mailto:bookwalt at jlab.org>>; Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>; Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>
Subject: Re: New DocuShare document routing task (Request): SNSPPU-PR-CMA-CM-SHIP-R2.docx (If procedure is updated -> then the traveler must also be updated)

Hi Valerie,

We can revise the traveler.

For the PPU-02 instance, please open a D3 for me where I will state that R2 of the procedure was used. I'll request the R2 for the traveler when R3 of the procedure is ready

Thanks,

Naeem

________________________________

From: Valerie Bookwalter <bookwalt at jlab.org<mailto:bookwalt at jlab.org>>
Sent: Wednesday, May 11, 2022 10:35 AM
To: Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>; Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>
Subject: RE: New DocuShare document routing task (Request): SNSPPU-PR-CMA-CM-SHIP-R2.docx (If procedure is updated -> then the traveler must also be updated)

Please Naeem. (Jacob, please comment)

We have no way of annotating that the Procedure revision was changed without also updating the travelers revision.

If Jacob Harris has another way of doing this, then please have him write up a procedure for us.

Thank you.

Valerie Bookwalter

Jefferson Lab, SRF Department

Pansophy Team

1-757-269-5802 (OFFICE – currently working offsite)

From: Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>
Sent: Wednesday, May 11, 2022 10:21 AM
To: Valerie Bookwalter <bookwalt at jlab.org<mailto:bookwalt at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>; Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>
Subject: Re: New DocuShare document routing task (Request): SNSPPU-PR-CMA-CM-SHIP-R2.docx

Hi Valerie,

The procedure doesn't change any of the entries in the traveler. Another revision will be sent out for signatures shortly. Does each of the procedure revisions need a revision to the traveler, or just a new version of the same document to be uploaded into docushare? The R number on the page one link would be the only thing that changes

Thanks,

Naeem

________________________________

From: Valerie Bookwalter <bookwalt at jlab.org<mailto:bookwalt at jlab.org>>
Sent: Wednesday, May 11, 2022 10:15 AM
To: Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>; Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>
Subject: RE: New DocuShare document routing task (Request): SNSPPU-PR-CMA-CM-SHIP-R2.docx

Naeem,

Since you updated the procedure to a new revision, the traveler must also be updated.

Data has already been entered into R1 of the traveler and it was done under the original procedure, therefore requiring and update to the traveler as well for future data entry.

Thank You.

Valerie Bookwalter

Jefferson Lab, SRF Department

Pansophy Team

1-757-269-5802 (OFFICE – currently working offsite)

From: Pansophy <pansophy-bounces at mailman.jlab.org<mailto:pansophy-bounces at mailman.jlab.org>> On Behalf Of Naeem Huque
Sent: Monday, May 9, 2022 8:57 AM
To: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: Re: [Pansophy] New DocuShare document routing task (Request): SNSPPU-PR-CMA-CM-SHIP-R2.docx

Hi Allen,

The procedure has been signed. Will you update the revision on the traveler, or should I do that?

Thanks,

Naeem

________________________________

From: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Sent: Wednesday, May 4, 2022 10:28 AM
To: Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: RE: New DocuShare document routing task (Request): SNSPPU-PR-CMA-CM-SHIP-R2.docx

It’s been taken care of. The only one left to sign is John Fischer, then we are good to go.

Allen

From: Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>
Sent: Wednesday, May 4, 2022 10:26 AM
To: Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>; Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Subject: Re: New DocuShare document routing task (Request): SNSPPU-PR-CMA-CM-SHIP-R2.docx

Hi Allen,

I approve the change, would you be able to make it?

Jacob is on vacation and doesn't have access to Docushare

Thanks,

Naeem

________________________________

From: Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>
Sent: Wednesday, May 4, 2022 10:25 AM
To: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Cc: Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>
Subject: RE: New DocuShare document routing task (Request): SNSPPU-PR-CMA-CM-SHIP-R2.docx

Allen,

I approved the procedure, with an editorial comment. I recommend deleting the approval dates in the Signature/Approval Section 7 before it is PDF’ed and linked into a traveler.

Jacob

From: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Sent: Wednesday, May 4, 2022 8:23 AM
To: Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>
Subject: New DocuShare document routing task (Request): SNSPPU-PR-CMA-CM-SHIP-R2.docx

You have a new DocuShare document routing task:

Subject: SNSPPU-PR-CMA-CM-SHIP-R2.docx
Date: 05/04/2022 09:22:43

Due Date: 05/06/2022

To view your pending document routing tasks, click on the link below to login to DocuShare:

https://jlabdoc.jlab.org/docushare/dsweb/routing/routing_email.jsp?url=request_base.jsp&routingSlipRequestID=24965&workFlowJobName=24959
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