[Pansophy] Updates to C75 Pair CMM/Inspection Traveler Proposed Author, reviewers etc.

Wed Jan 10 12:38:28 EST 2024

Hi Anne,

I put in the service request with the names (going off rough draft/paper copy from Earl).  Should I remove Gigi's name and add Matt Weaks?  Also,should I add Earl as well?

Thanks,
Aaron
________________________________
From: Valerie Bookwalter <bookwalt at jlab.org>
Sent: Wednesday, January 10, 2024 12:23 PM
To: E. Anne McEwen <mcewen at jlab.org>
Cc: Matt Weaks <weaksmc at jlab.org>; pansophy <pansophy at jlab.org>; George DeKerlegand <georged at jlab.org>; Tony Reilly <areilly at jlab.org>
Subject: RE: Updates to C75 Pair CMM/Inspection Traveler Proposed Author, reviewers etc.

Anne,

Aaron’s version of the traveler is the one out for approval.

Allen uses the names in the document as assigned and any additional names as put in the Service Request.

Aaron and You would need to speak with Matt Weaks if a change is needed.

Valerie Bookwalter

Jefferson Lab, ACC

SRF Operations

SRFOPS Software Systems Group

1-757-269-5802 (OFFICE – currently working offsite)

From: E. Anne McEwen <mcewen at jlab.org>
Sent: Wednesday, January 10, 2024 11:16 AM
To: Allen Samuels <samuels at jlab.org>
Cc: Valerie Bookwalter <bookwalt at jlab.org>
Subject: FW: Updates to C75 Pair CMM/Inspection Traveler Proposed Author, reviewers etc.

Hi Allen

I am wondering where you got the list of reviewers and approvers for the traveler you just sent out ?

Matt Weaks is the project Co-coordinator.  But his name appears nowhere on this traveler

Also because Earl wrote the program that is being used to populate this traveler he should be a reviewer or on the informative list at minimum – it looks like he was not included on either one

Thanks Anne

https://jlabdoc.jlab.org/docushare/dsweb/routing/routing_email.jsp?url=request_base.jsp&routingSlipRequestID=37593&workFlowJobName=37586

From: E. Anne McEwen
Sent: Wednesday, January 10, 2024 9:11 AM
To: George DeKerlegand <georged at jlab.org<mailto:georged at jlab.org>>
Cc: Earl Mosby <mosby at jlab.org<mailto:mosby at jlab.org>>
Subject: RE: Updates to C75 Pair CMM/Inspection Traveler Proposed Author, reviewers etc.

Hi Aaron –

Just wondering, were you able to get the C75 Pair traveler into Pansophy for approvals to start ? we might have a pair come as soon as 2 weeks from now – so if its ready we should get it submitted

Thanks Anne

From: George DeKerlegand <georged at jlab.org<mailto:georged at jlab.org>>
Sent: Monday, December 4, 2023 9:46 AM
To: E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>; Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>; Earl Mosby <mosby at jlab.org<mailto:mosby at jlab.org>>
Cc: John Fischer <fischer at jlab.org<mailto:fischer at jlab.org>>; Danny Forehand <forehand at jlab.org<mailto:forehand at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Tiffany Ganey <ganey at jlab.org<mailto:ganey at jlab.org>>; SRF Pansophy (pansophy at jlab.org<mailto:pansophy at jlab.org>) <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: Re: Updates to C75 Pair CMM/Inspection Traveler Proposed Author, reviewers etc.

Good morning Anne,

Thanks for the heads up. Sounds good.

Aaron

________________________________

From: E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>
Sent: Thursday, November 30, 2023 4:21 PM
To: Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>; George DeKerlegand <georged at jlab.org<mailto:georged at jlab.org>>; Earl Mosby <mosby at jlab.org<mailto:mosby at jlab.org>>
Cc: John Fischer <fischer at jlab.org<mailto:fischer at jlab.org>>; Danny Forehand <forehand at jlab.org<mailto:forehand at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Tiffany Ganey <ganey at jlab.org<mailto:ganey at jlab.org>>; SRF Pansophy (pansophy at jlab.org<mailto:pansophy at jlab.org>) <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: RE: Updates to C75 Pair CMM/Inspection Traveler Proposed Author, reviewers etc.

Hi Aaron

I confirmed with Valerie today that while the traveler only has space for 4 signatures, in the Docushare approval routing  you can add as may additional people as we like –

So when you put in the service provider request (clicks the wrench) in Pansophy to request the new traveler be routed for approval  , you will need to include in this request the additional names who will need to approve the traveler

(at minimum we should include Matt Weaks, Joh  Fischer, Danny Forehand …. And perhaps Gigi)

Anne

From: E. Anne McEwen
Sent: Wednesday, November 29, 2023 3:17 PM
To: Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>; George DeKerlegand <georged at jlab.org<mailto:georged at jlab.org>>; Earl Mosby <mosby at jlab.org<mailto:mosby at jlab.org>>
Cc: John Fischer <fischer at jlab.org<mailto:fischer at jlab.org>>; Danny Forehand <forehand at jlab.org<mailto:forehand at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Tiffany Ganey <ganey at jlab.org<mailto:ganey at jlab.org>>; SRF Pansophy (pansophy at jlab.org<mailto:pansophy at jlab.org>) <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: RE: Updates to C75 Pair CMM/Inspection Traveler Proposed Author, reviewers etc.

Hi all

Based on Matt’s message I would propose the following

Author –  George (Aaron) Dekerlegand (no change from current traveler )

1st reviewer – Earl Mosby

2nd reviewer per the ne protocol – WC Lean (Anne)

Approval – Tony Reilly

Very important that somehow the traveler has a final review also from Danny, John Fischer and perhaps Gigi before release  – even if this is done informally

I hope this works for everyone

Thanks Anne

From: Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>
Sent: Tuesday, November 21, 2023 1:42 PM
To: E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>
Cc: John Fischer <fischer at jlab.org<mailto:fischer at jlab.org>>; Danny Forehand <forehand at jlab.org<mailto:forehand at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Tiffany Ganey <ganey at jlab.org<mailto:ganey at jlab.org>>; SRF Pansophy (pansophy at jlab.org<mailto:pansophy at jlab.org>) <pansophy at jlab.org<mailto:pansophy at jlab.org>>; George DeKerlegand <georged at jlab.org<mailto:georged at jlab.org>>; Earl Mosby <mosby at jlab.org<mailto:mosby at jlab.org>>
Subject: RE: Updates to C75 Pair CMM/Inspection Traveler needed

Hi Anne,

I would suggest Aaron or Earl be listed as Author, with the other serving as Reviewer 1 in their capacity as SME, yourself as Reviewer 2/WCL, and Tony as the final signatory.

Those 4 signatures should cover the requirement for the new protocols, though I would suggest the traveler be circulated among all listed parties (Especially Danny and John) for comment prior to uploading to Docushare/Pansophy.  As the “Customer” they have a vested interest in ensuring the traveler collects the data they require and should have input in its creation, but I believe Aaron and Earl serve as SME based on knowledge of the process and experience with the equipment.

For the remaining fields, I believe the existing NCR Dispositioners (Danny/John/Gigi) are accurate, though I would update the NCR Informative to be yourself, Kirk and Tony.

Hope that helps, and please let me know if I can answer anything else,

Thanks,

-Matt

From: E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>
Sent: Tuesday, November 21, 2023 9:25 AM
To: Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>
Cc: John Fischer <fischer at jlab.org<mailto:fischer at jlab.org>>; Danny Forehand <forehand at jlab.org<mailto:forehand at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Tiffany Ganey <ganey at jlab.org<mailto:ganey at jlab.org>>; SRF Pansophy (pansophy at jlab.org<mailto:pansophy at jlab.org>) <pansophy at jlab.org<mailto:pansophy at jlab.org>>; George DeKerlegand <georged at jlab.org<mailto:georged at jlab.org>>; Earl Mosby <mosby at jlab.org<mailto:mosby at jlab.org>>
Subject: Updates to C75 Pair CMM/Inspection Traveler needed

Hi Matt

I address this note to you since you are the Project Coordinator for C75. I understand you are reviewing the Traveler “Master List” .

We believe some changes/updates will be needed to the CMM/Inspection traveler for C75 , so under the new rules for authors/reviewers need to know how you want to proceed

Background :   In the past we have checked C75 Pairs on CMM1 , where two set ups were needed because the machine was under sized for the job.  This week  Earl Mosby is programing CMM2 – a much larger machine where only one set up will be needed. We could imagine in future we would mainly use CMM2 for C75 Pairs, although if a large job is on CMM2 (like the 80- inch EIC cavity ), we may have reasons to use CMM1 for Pairs still in future , so will want to keep both machines with full capability to do pairs . At the end of the day, regardless of which machine is used, the output measurements will be the same for the end user

So - my question is  who should author, review and approve under the new Protocols ? The experts on the CMM program, are Aaron & Earl (both should at least review the traveler)  , the end “customer” likely is John Fischer and Danny . I am the WC Lead, and Tony is the Dept. manager

So I am thinking Aaron and Earl should be author and first reviewer, as they will have the most input ?

I understand from Tiffany it is possible to CC others for information- so am thinking definitely John Fischer needs to be on distribution so he is  aware of the changes and can comment  , perhaps Danny & others as well ?

Under the new protocol my understand is that the WC Lead (me) and Dept. Manager need to approve as well – Unfortunately there are only 4 signatures allowed -

I expect we will want to start changes after the Thanksgiving break while they are still fresh in everyone’s mind , so could you let us know how we should proceed

Thanks Anne

_______________________________________________________________________________

E. Anne McEwen

JSA / Jefferson Lab

SRF Institute

Newport News, VA 23606

Office: +1 (757) 269-5539

Email:   mcewen at jlab.org<mailto:mcewen at jlab.org>

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