[Pansophy] Overdue Competence Acknowledgement forms

[Allen Samuels]

Anne,

I can't send the links as Adobe sends them when documents are sent out. That said, a brief look at the list it seems that Justin is infront of you and has yet to sign. You shouldn't receive an email until he signs the document. He was included in the email, but if there's anything you can do on  your end to speed things up, I would appreciate that.

Allen
From: E. Anne McEwen <mcewen at jlab.org>
Sent: Wednesday, March 6, 2024 3:43 PM
To: Allen Samuels <samuels at jlab.org>
Cc: Valerie Bookwalter <bookwalt at jlab.org>; SRF Pansophy (pansophy at jlab.org) <pansophy at jlab.org>
Subject: RE: Overdue Competence Acknowledgement forms

Allen

Could you please send the link to Adobe E Sign

I never received any message indicating there was something to be signed

Thanks Anne

From: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Sent: Wednesday, March 6, 2024 3:38 PM
To: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>; Justin Kent <jtkent at jlab.org<mailto:jtkent at jlab.org>>; E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>; Larry King <king at jlab.org<mailto:king at jlab.org>>; Julio Casiano <casiano at jlab.org<mailto:casiano at jlab.org>>; Danny Forehand <forehand at jlab.org<mailto:forehand at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Michael Drury <drury at jlab.org<mailto:drury at jlab.org>>; Kirk Davis <kdavis at jlab.org<mailto:kdavis at jlab.org>>; Chris Dreyfuss <dreyfuss at jlab.org<mailto:dreyfuss at jlab.org>>; Matthew Morgan <mmorgan at jlab.org<mailto:mmorgan at jlab.org>>; Michael Morrone <morrone at jlab.org<mailto:morrone at jlab.org>>; Roland Overton <overtonr at jlab.org<mailto:overtonr at jlab.org>>; Tommy Doyle <pdoyle at jlab.org<mailto:pdoyle at jlab.org>>; Seth Marks <smarks at jlab.org<mailto:smarks at jlab.org>>; Tashawn Smith <tashawn at jlab.org<mailto:tashawn at jlab.org>>; Philip Denny <denny at jlab.org<mailto:denny at jlab.org>>; Steve Castagnola <castagno at jlab.org<mailto:castagno at jlab.org>>
Cc: John Fischer <fischer at jlab.org<mailto:fischer at jlab.org>>; pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: RE: Overdue Competence Acknowledgement forms

Good afternoon, all,

Based on responses to this email, it has come to my attention that many people did not sign the documents due to being worried they were scams. I can assure you that in this case they were not, and have devised a way to check in the future.

If you open up Adobe Acrobat to the home page by clicking the home button in the upper left corner, you will see a column of menu options for you to select from. Click on "All Agreements" under Agreements, and that will take you to a page with all the e-sign documents sent to you. This page will have the name of the document, the date it was sent, who sent it, and the status of the approvals. All these columns can be sorted to ease in your search.
If the information here matches with the email, then the email is legitimate and something that was sent to you for signatures. You can go back to the email and use the link to sign the document online, or you can click the document in the agreements list and sign in the adobe acrobat program. I will warn you that this latter option might make you sign in to your Adobe account in order to sign it, so make sure you have that on hand.

If you haven't gotten an email about these agreements, then it is possible that the document hasn't been sent to you yet. Adobe e-sign has a sequential approval system by default, meaning that the documents aren't sent to everyone at once like with docushare, but instead one at a time in order. At that point my suggestion would be to wait for the approvers ahead of you to sign, or reach out to them and request they sign the document so that it's sent to you.

If you have any questions about this process, please don't hesitate to reach out to pansophy at jlab.org<mailto:pansophy at jlab.org>. We at Pansophy are changing our approval process for some of our documents from DocuShare to Adobe e-sign, and I want to make sure there is as little confusion as possible.

Thank you for your time,

Allen Samuels

From: Pansophy <pansophy-bounces at mailman.jlab.org<mailto:pansophy-bounces at mailman.jlab.org>> On Behalf Of Allen Samuels via Pansophy
Sent: Tuesday, March 5, 2024 5:17 PM
To: Justin Kent <jtkent at jlab.org<mailto:jtkent at jlab.org>>; E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>; Larry King <king at jlab.org<mailto:king at jlab.org>>; Julio Casiano <casiano at jlab.org<mailto:casiano at jlab.org>>; Danny Forehand <forehand at jlab.org<mailto:forehand at jlab.org>>; Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Michael Drury <drury at jlab.org<mailto:drury at jlab.org>>; Kirk Davis <kdavis at jlab.org<mailto:kdavis at jlab.org>>; Chris Dreyfuss <dreyfuss at jlab.org<mailto:dreyfuss at jlab.org>>; Matthew Morgan <mmorgan at jlab.org<mailto:mmorgan at jlab.org>>; Michael Morrone <morrone at jlab.org<mailto:morrone at jlab.org>>; Roland Overton <overtonr at jlab.org<mailto:overtonr at jlab.org>>; Tommy Doyle <pdoyle at jlab.org<mailto:pdoyle at jlab.org>>; Seth Marks <smarks at jlab.org<mailto:smarks at jlab.org>>; Tashawn Smith <tashawn at jlab.org<mailto:tashawn at jlab.org>>; Philip Denny <denny at jlab.org<mailto:denny at jlab.org>>; Steve Castagnola <castagno at jlab.org<mailto:castagno at jlab.org>>
Cc: John Fischer <fischer at jlab.org<mailto:fischer at jlab.org>>; pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: [Pansophy] Overdue Competence Acknowledgement forms


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approvals requiring attention

The following is a list of Overdue Competence Acknowledgement Form Approvals which
require your attention. They are done through Adobe e-sign so please check yours for approvals

Item #
Traveler / procedure / register
required approval
Item #1
2024-02-16 acolon VTA RWP Briefing 2024

J. Kent
Item #2
2024-02-16 ashleya VTA RWP Briefing 2024

J. Kent. A. Mcewen
Item #3
2024-02-16 baxley VTA RWP Briefing 2024

J. Kent, L. King
Item #4
2024-02-16 casiano VTA RWP Briefing 2024

J. Casiano, J. Kent, D. Forehand
Item #5
2024-02-16 castagno VTA RWP Briefing 2024

S. Castagnola, J. Kent, P. Denny
Item #6
2024-02-16 ddail VTA RWP Briefing 2024

J. Kent, P. Denny
Item #7
2024-02-16 dheck VTA RWP Briefing 2024

J. Kent, D. Forehand
Item #8
2024-02-16 dobrenz VTA RWP Briefing 2024

J. Kent, A. Reilly
Item #9
2024-02-16 dsavr VTA RWP Briefing 2024

J. Kent, A. Reilly
Item #10
2024-02-16 dutton VTA RWP Briefing 2024

J. Kent, M. Drury
Item #11
2024-02-16 forehand VTA RWP Briefing 2024

D. Forehand, J. Kent, K. Davis
Item #12
2024-02-16 ganey VTA RWP Briefing 2024

J. Kent, K. Davis
Item #13
2024-02-16 grenoble VTA RWP Briefing 2024

J. Kent, K. Davis
Item #14
2024-02-16 iresha VTA RWP Briefing 2024

J. Kent, M. Drury
Item #15
2024-02-16 jjordan VTA RWP Briefing 2024

J. Kent, C. Dreyfuss
Item #16
2024-02-16 kdavis VTA RWP Briefing 2024

J. Kent, A. Reilly
Item #17
2024-02-16 king VTA RWP Briefing 2024

J. Kent, K. Davis
Item #18
2024-02-16 lzhao VTA RWP Briefing 2024

J. Kent, A. Mcewen
Item #19
2024-02-16 mcewen VTA RWP Briefing 2024

A. Mcewen, J. Kent, A. Reilly
Item #20
2024-02-16 mmorgan VTA RWP Briefing 2024

M. Morgan, J. Kent, J. Fischer
Item #21
2024-02-16 morrone VTA RWP Briefing 2024

M. Morrone, J. Kent, L. King
Item #22
2024-02-16 mosby VTA RWP Briefing 2024

J. Kent, A. Mcewen
Item #23
2024-02-16 overtonr VTA RWP Briefing 2024

R. Overton, J. Kent, D. Forehand
Item #24
2024-02-16 pdoyle VTA RWP Briefing 2024

T. Doyle, J. Kent, D. Forehand
Item #25
2024-02-16 powen VTA RWP Briefing 2024

J. Kent, K. Davis
Item #26
2024-02-16 smarks VTA RWP Briefing 2024

S. Marks, J. Kent, C. Dreyfuss
Item #27
2024-02-16 tashawn VTA RWP Briefing 2024

T. Smith, J. Kent, C. Dreyfuss
Item #28
2024-02-16 tgoodman VTA RWP Briefing 2024

J. Kent, K. Davis
Item #29
2024-02-16 weaksmc VTA RWP Briefing 2024

J. Kent, A. Reilly
Item #30
2024-02-16 wildeson VTA RWP Briefing 2024

J. Kent, K. Davis
Item #31
2024-02-21 castagno BCP-HEP Operations and Maintenance

P. Denny, S. Castagnola

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