[Pansophy] Quality Review Monthly Meeting

Wed Apr 16 14:37:46 EDT 2025

Yikes...  sorry for error.  It's there now.

John

From: Allen Samuels <samuels at jlab.org>
Sent: Wednesday, April 16, 2025 2:35 PM
To: John Buttles <buttles at jlab.org>
Cc: pansophy <pansophy at jlab.org>
Subject: Re: Quality Review Monthly Meeting

That's approvals. You want ready for approvals<https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-57464> next door. Ready for Approvals is sorta like my inbox, while Approvals is my outbox.
________________________________
From: John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>
Sent: Wednesday, April 16, 2025 1:40 PM
To: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: RE: Quality Review Monthly Meeting

It looks like it is on this end...   do I have the right folder?

[cid:image001.png at 01DBAEDD.1E2F3FA0]

From: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Sent: Wednesday, April 16, 2025 1:20 PM
To: John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: Re: Quality Review Monthly Meeting

John,

Could you check on your end that the file is in the folder? I didn't get the email notification, and it's not showing up on my end when I go looking for it.

Allen

________________________________

From: John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>
Sent: Wednesday, April 16, 2025 1:14 PM
To: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>; Ashley Mitchell <ashleya at jlab.org<mailto:ashleya at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: RE: Quality Review Monthly Meeting

The R6 Project Register spreadsheet is now in that folder.  I changed the dates to the date I did the work (or most of it) so you may have to adjust that to whatever date should be applied.

John

From: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Sent: Wednesday, April 16, 2025 1:07 PM
To: Ashley Mitchell <ashleya at jlab.org<mailto:ashleya at jlab.org>>; John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: Re: Quality Review Monthly Meeting

John,

For QMS documents the correct folder to upload to is SRF-00 SRF Documents Ready For Approvals<https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-57464>. The Approvals folder is where I put documents that are currently out for approval. As for the "in progress" folders you mentioned, those are for authors to put documents that they are currently working on. The Approved and Obsolete folders on the same level are for the latest version and the previous older versions respectfully.

Allen

________________________________

From: Ashley Mitchell <ashleya at jlab.org<mailto:ashleya at jlab.org>>
Sent: Wednesday, April 16, 2025 1:02 PM
To: John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>; Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Subject: Re: Quality Review Monthly Meeting

I'll let Allen tell you where he wants it, I'm able to access Docushare right now.

-Ashley

________________________________

From: John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>
Sent: Wednesday, April 16, 2025 9:55:46 AM
To: Ashley Mitchell <ashleya at jlab.org<mailto:ashleya at jlab.org>>; Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Subject: RE: Quality Review Monthly Meeting

There is an "SRF-00 SRF Approvals" one level up - is that the folder you're referring to?       There is an "In Progress" folder in the Product Register folder also.

John

From: Ashley Mitchell <ashleya at jlab.org<mailto:ashleya at jlab.org>>
Sent: Wednesday, April 16, 2025 12:53 PM
To: John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>
Subject: Re: Quality Review Monthly Meeting

Hi John,

add it to the "ready for approvals" folder (might be a level up) and then email pansophy at jlab.org<mailto:pansophy at jlab.org>

-Ashley

________________________________

From: John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>
Sent: Wednesday, April 16, 2025 9:50:59 AM
To: Ashley Mitchell <ashleya at jlab.org<mailto:ashleya at jlab.org>>
Subject: RE: Quality Review Monthly Meeting

I did update the  SRF-11-RG-001 Project Register to Rev. 6 given all the changes made.

In DocuShare, do I load this into the In Progress folder and notify Allen or what?

John

From: Ashley Mitchell <ashleya at jlab.org<mailto:ashleya at jlab.org>>
Sent: Wednesday, April 16, 2025 8:00 AM
To: Philip Denny <denny at jlab.org<mailto:denny at jlab.org>>; John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>; Larry King <king at jlab.org<mailto:king at jlab.org>>
Cc: Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>
Subject: Re: Quality Review Monthly Meeting

Hi,

A friendly reminder that the Quality Review Meeting is Monday, April 21.  Presenters are Phil D, John B, Larry K.

April's folder:

https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-59629

See you Monday!

- Ashley

________________________________

From: Ashley Mitchell
Sent: Thursday, March 6, 2025 11:28 AM
To: Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Philip Denny <denny at jlab.org<mailto:denny at jlab.org>>; Justin Kent <jtkent at jlab.org<mailto:jtkent at jlab.org>>; Liang Zhao <lzhao at jlab.org<mailto:lzhao at jlab.org>>; Valerie Bookwalter <bookwalt at jlab.org<mailto:bookwalt at jlab.org>>; Megan McDonald <megan at jlab.org<mailto:megan at jlab.org>>; John Fischer <fischer at jlab.org<mailto:fischer at jlab.org>>; John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>; Larry King <king at jlab.org<mailto:king at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Kirk Davis <kdavis at jlab.org<mailto:kdavis at jlab.org>>
Cc: Daniel Gautier <gautier at jlab.org<mailto:gautier at jlab.org>>; Mike McCaughan <michaelm at jlab.org<mailto:michaelm at jlab.org>>; Michael Drury <drury at jlab.org<mailto:drury at jlab.org>>; Roger Ruber <ruber at jlab.org<mailto:ruber at jlab.org>>; Zeynep Ceribasi <ceribasi at jlab.org<mailto:ceribasi at jlab.org>>
Subject: Quality Review Monthly Meeting
When: Monday, April 21, 2025 10:00 AM-11:25 AM.
Where: TL 2236

April:  time change to 10am, move to April 21 (Ashley on travel 4/14)

6-Mar-25: Updated presenters for March due to travel conflicts.

30-Jan-2025: note the date change to the second Monday to allow for data to be pulled for the prior month for standing agenda reports.

Our Quality Review Meetings will be held the 2nd Monday of each month Feb-Dec.  Please mark your calendars for when you are presenting, any relevant info will be added closer to the meeting date.

Link to QR area of Docushare: https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-51163/Collection-57554  (upload new presentations and view past presentations)

The 2025 schedule is below, please let me know of any conflicts ASAP so we can adjust accordingly.

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Standing Agenda:

Facilities Availability - Phil D

X

X

X

X

X

X

X

X

X

X

X

VTA Planned/Actual - Justin K

X

X

X

X

X

X

X

X

X

X

X

VTA FE/Multipacting - Liang Z

X

X

X

X

X

X

X

X

X

X

X

Fast Moving KPIs - Ashley M

X

X

X

X

X

X

X

X

X

X

X

Expired/Expiring Docs - Valerie B

X

X

X

X

X

X

X

X

X

X

X

Rotating Presentations:

Nonconformance - Ashley M

X

X

X

Corrective Action - Ashley M

X

X

X

Internal Audit - Ashley M

  X

X

X

Quality Objectives - Tony R

X

X

X

Org Knowledge - Megan M

X

X

X

Competence - John F

X

X

X

Calibration - Larry K

X

X

X

Records Management - Valerie B

X

X

X

Document Management - Valerie B

X

X

X

Vendor Management - Naeem H

X

X

X

Inventory/Traceability - Phil D

X

X

X

Infrastructure - Phil D

X

X

X

Project Execution - John B

X

X

X

Production - Kirk Davis

X

X

X

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