[Pansophy] AUPCAV Documents - drawings and revisions are needed

[Valerie Bookwalter]

Naeem,

Please include drawings and their revision for our records.




Valerie Bookwalter

Jefferson Lab, Accelerator Dept.

SRFOPS Software Systems Group

bookwalt at jlab.org<mailto:bookwalt at jlab.org>

757-269-5802



________________________________
From: Pansophy <pansophy-bounces at jlab.org> on behalf of Naeem Huque via Pansophy <pansophy at jlab.org>
Sent: Monday, August 18, 2025 5:04 PM
To: Allen Samuels <samuels at jlab.org>
Cc: pansophy <pansophy at jlab.org>; Tony Reilly <areilly at jlab.org>; Peter Owen <powen at jlab.org>; Alex Wildeson <wildeson at jlab.org>; Alex Castilla Loeza <acastill at jlab.org>
Subject: Re: [Pansophy] AUPCAV Documents

Hi Allen,

The only drawing that is needed is already referenced. There are no others required.

Thanks,
Naeem
________________________________
From: Allen Samuels <samuels at jlab.org>
Sent: Monday, August 18, 2025 4:47 PM
To: Naeem Huque <huque at jlab.org>
Cc: pansophy <pansophy at jlab.org>; Tony Reilly <areilly at jlab.org>; Peter Owen <powen at jlab.org>; Alex Wildeson <wildeson at jlab.org>; Alex Castilla Loeza <acastill at jlab.org>
Subject: Re: AUPCAV Documents

Thank you Naeem, I will keep an eye out for their comments.

Regarding the screenshots as references, I was referring to several instances in the documents where screenshots were made of what appeared to be Jlab drawings. If those drawings are being referenced and are needed for the procedure, I believe they should be included in the references.

Allen
________________________________
From: Naeem Huque <huque at jlab.org>
Sent: Monday, August 18, 2025 4:44 PM
To: Allen Samuels <samuels at jlab.org>
Cc: pansophy <pansophy at jlab.org>; Tony Reilly <areilly at jlab.org>; Peter Owen <powen at jlab.org>; Alex Wildeson <wildeson at jlab.org>; Alex Castilla Loeza <acastill at jlab.org>
Subject: Re: AUPCAV Documents

Hi Allen,

Including screenshots as references is not a requirement and will not be done. Please do not hold up any of these for undocumented rules.

AUPCAV-PR-VTA-CAV-VTRF-R2

  *
Use the approvals from the WCD
  *
Peter will address the other points

AUPCAV-PR-CLNRM-CAV-ASSY-DRSDC-R2

  *
Approval names not matching was a typo in the WCD from copy/pasting and has been fixed
  *
Figures names have been fixed
  *
Document has been uploaded again to the ready folder

AUPCAV-VTA-CAV-PREP-DRSDC-R1

  *
Peter will comment if there are any documents that need to be referenced
  *
If there isn't, and something is needed, then this can be added: Drawing<https://misportal.jlab.org/jlabDocs/documents/versions/214399/download>

No updates to the WCD are required, minor or major.

Thanks,
Naeem
________________________________
From: Allen Samuels <samuels at jlab.org>
Sent: Monday, August 18, 2025 2:43 PM
To: Naeem Huque <huque at jlab.org>; Peter Owen <powen at jlab.org>; Alex Wildeson <wildeson at jlab.org>
Cc: pansophy <pansophy at jlab.org>
Subject: AUPCAV Documents

Good afternoon, all,

I've reviewed the AUPCAV traveler and procedures put in ready for approvals, and have to send them back to you for review.

AUPCAV-PR-VTA-CAV-VTRF-R2

  *
The procedure was in an old template and needed to be moved over to the latest one. I have done so for you. Please review my work to make sure everything flows well.
  *
There was nothing in the original document to put into the SAFETY section. If it is not needed, it can be removed.
  *
The approval names do not match the WCD.
  *
The table and figure numbers do not match between the tables and figures and the references in the document. Please double check they line up correctly.
  *
Please double check that the drawings from which the screenshots were made are listed in the references section.

AUPCAV-PR-CLNRM-CAV-ASSY-DRSDC-R2

  *
The approval names do not match the WCD.
  *
There's a bullet point in section 5.5.6, page 15, that I think doesn't mention torquing when it should. I've left a comment to help find the bullet in question.
  *
The table and figure numbers do not match between the tables and figures and the references in the document. Please double check they line up correctly.
  *
Please double check that the drawings from which the screenshots were made are listed in the references section.

AUPCAV-VTA-CAV-PREP-DRSDC-R1

  *
There are no references listed and linked in the traveler, which is now required for travelers. Please include any reference material needed to complete the traveler.

I've attached the traveler and procedures to this email. Please review my edits, make any changes you deem necessary to solve the issues listed, and put into ready for approvals<https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-57654> as new versions. As for the approval names not matching, there are three options as I see them.

  1.
Make minor revisions to the WCD that only require the WCL to sign off. Because this crosses Work Centers, this option will require two minor edits.
  2.
Make a major revision to the WCD that I send out to the full approval list
  3.
Let me know to change the documents to match the WCD register.

Please let me know how you would like to proceed.

Thank you for your time,

Allen
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