[Pansophy] Rules for WCD signatory subs

[Tony Reilly]

Hi Ashley and Kirk,

So that we don't pepper the P Team with a series of one-sees two-sees, and with the understanding that Justin is out for the next 4 weeks, can we get ahead of other document approvals or is this an isolated case?

Thanks,
Tony
________________________________
From: Ashley Mitchell <ashleya at jlab.org>
Sent: Thursday, August 21, 2025 10:42 AM
To: Kirk Davis <kdavis at jlab.org>; pansophy <pansophy at jlab.org>
Cc: Alex Castilla Loeza <acastill at jlab.org>; Naeem Huque <huque at jlab.org>; Tony Reilly <areilly at jlab.org>
Subject: Re: Rules for WCD signatory subs

Hi,

I don't believe this is written anywhere, but signature authority should default to the supervisor when an employee is out on leave or unavailable to sign in a reasonable time-frame.  Another option would be if he sent out a delegation of authority in his absence. I can't find one.  In this case, it would default to you, Kirk.  I have consulted with Tony on this and he is in agreement.

I've added Pansophy Team to this email so they can accommodate his absence with alternative document routing. I will also put this in a service request for our records.

Best,
- Ashley
________________________________
From: Kirk Davis <kdavis at jlab.org>
Sent: Wednesday, August 20, 2025 2:58 PM
To: Ashley Mitchell <ashleya at jlab.org>
Cc: Alex Castilla Loeza <acastill at jlab.org>; Naeem Huque <huque at jlab.org>
Subject: Rules for WCD signatory subs

Hi Ashley,
AUPCAV-PR-VTA-CAV-VTRF-R2.docx came to me today for approvals and I noticed that Justin (out for four weeks) is an approver.  What is required/allowed to get this document approved?
Thanks,

Kirk Davis
Cavity Processing Group Leader

Jefferson Lab
600 KELVIN DR STE 8
Newport News, VA 23606-4468

757-560-4232 mobile
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