[Pansophy] Follow up on ISO cert and MLP folders

[Erin Clifton]

Valerie,

Thank you for getting back to us! It sounds like you have a solution for your concern, so we will work with Christine to work on these archived projects migration.

Regards,
Erin
________________________________
From: Valerie Bookwalter <bookwalt at jlab.org>
Sent: Wednesday, May 21, 2025 1:17 PM
To: Erin Clifton <esmith at jlab.org>
Cc: Christine Fragapane <chummel at jlab.org>; Kelvin Edwards <kelvin at jlab.org>; Letrell Davis <letrell at jlab.org>; Paul Letta <letta at jlab.org>; Kari Heffner <heffner at jlab.org>; Kim Edwards <kindrew at jlab.org>; Eden Evans <eaevans at jlab.org>; Ashley Mitchell <ashleya at jlab.org>; Tony Reilly <areilly at jlab.org>; pansophy <pansophy at jlab.org>; Valerie Bookwalter <bookwalt at jlab.org>
Subject: Re: Follow up on ISO cert and MLP folders

Erin,

I have "copied" what files we needed from M:drive:
SNS_PPU, LCLS-II, LCLS2-HE

L2CMRB was not done, but we don't need the current M:drive location.

I apologize for the delay.
Thank you for your help and patience.



Valerie Bookwalter

Jefferson Lab, Accelerator Dept., Operations

SRFOPS Software Systems Group Lead

Documents/Records QMS Process Owner

bookwalt at jlab.org<mailto:bookwalt at jlab.org>

757-269-5802



________________________________
From: Erin Clifton <esmith at jlab.org>
Sent: Monday, May 12, 2025 7:16 AM
To: Valerie Bookwalter <bookwalt at jlab.org>
Cc: Christine Fragapane <chummel at jlab.org>; Kelvin Edwards <kelvin at jlab.org>; Letrell Davis <letrell at jlab.org>; Paul Letta <letta at jlab.org>; Kari Heffner <heffner at jlab.org>; Kim Edwards <kindrew at jlab.org>; Eden Evans <eaevans at jlab.org>; Ashley Mitchell <ashleya at jlab.org>; Tony Reilly <areilly at jlab.org>; pansophy <pansophy at jlab.org>
Subject: Re: Follow up on ISO cert and MLP folders

Good Morning, Valerie,

We just want to clarify that we are only migrating folders from the m:// drive locations. We are not presently making any changes to documents stored in Docushare.

Presently, we are looking to migrate the archived projects and not active until we can work with Eden to determine whether it is a possibility to migrate the active project folders:

LCLS-II (archived)
SNS PPU (archived)
L2CMRB (active)
LCLS2-HE (active)

Are you saying that you have items within these m:/ drive locations that will impact your ISO certification?

Thank you,
Erin

________________________________
From: Valerie Bookwalter <bookwalt at jlab.org>
Sent: Monday, April 28, 2025 9:37 AM
To: Erin Clifton <esmith at jlab.org>
Cc: Christine Fragapane <chummel at jlab.org>; Kelvin Edwards <kelvin at jlab.org>; Letrell Davis <letrell at jlab.org>; Paul Letta <letta at jlab.org>; Kari Heffner <heffner at jlab.org>; Kim Edwards <kindrew at jlab.org>; Eden Evans <eaevans at jlab.org>; Ashley Mitchell <ashleya at jlab.org>; Tony Reilly <areilly at jlab.org>; pansophy <pansophy at jlab.org>
Subject: Re: Follow up on ISO cert and MLP folders

Any documents or records created for the execution of a project by SRF Operations must be stored in a manner that is available for use, protected, and controlled (for revisions and retention).  Since we cannot control these aspects of Sharepoint, we have stated that Docushare is our preferred storage location.

These documents/files include: procedures, travelers, data, meeting minutes, presentations, lessons learned, project planning, photos, reports directly related to work performed by SRF Operations.



________________________________
From: Erin Clifton
Sent: Wednesday, April 23, 2025 2:28 PM
To: Valerie Bookwalter
Cc: Christine Fragapane; Kelvin Edwards; Letrell Davis; Paul Letta; Kari Heffner; Kim Edwards; Eden Evans
Subject: Follow up on ISO cert and MLP folders

Good Afternoon, Valerie,

We were working with Christine on migrating folders to SharePoint and she mentioned that you have some concerns regarding some of the folders and your ISO certification. We definitely do not want to compromise any of your ISO certification requirements. Could you let me know which folders are required to be maintained on Docushare and m:/ drive?

Thank you,
Erin
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