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<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri",sans-serif;color:#1F497D">FYI… Rich Poliack’s request for NCR analysis from L2PRD for next project L2HE<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> E. Anne McEwen <mcewen@jlab.org>
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<b>Sent:</b> Tuesday, January 21, 2020 12:24 PM<br>
<b>To:</b> Valerie Bookwalter <bookwalt@jlab.org><br>
<b>Subject:</b> FW: Improving our Lessons Learned evidence in future TPRRs<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Daniel Gautier <<a href="mailto:gautier@jlab.org">gautier@jlab.org</a>>
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<b>Sent:</b> Tuesday, January 21, 2020 9:56 AM<br>
<b>To:</b> Katherine Wilson <<a href="mailto:kwilson@jlab.org">kwilson@jlab.org</a>><br>
<b>Cc:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>><br>
<b>Subject:</b> Fw: Improving our Lessons Learned evidence in future TPRRs<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Hi Katherine,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Rich Poliak appears to be initiating a request for both JLab and FNAL to provide data/information regarding NCR's from the LCLS-II project. At the root of Rich's request is a desire
to ensure that, like Lessons Learned, the NCR information is being mined for continual improvement as we transition into L2 HE.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">The NCR information being sought is summarized below in Rich's "questions" 1 - 4. What are your thoughts? Do we participate as requested, or are there concerns about providing
this information, or about its availability? <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">I'll put a short meeting on our calendars to discuss.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Regards,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Dan<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> Poliak, Rich <<a href="mailto:rpoliak@slac.stanford.edu">rpoliak@slac.stanford.edu</a>><br>
<b>Sent:</b> Friday, January 17, 2020 5:45 PM<br>
<b>To:</b> James N Blowers <<a href="mailto:blowers@fnal.gov">blowers@fnal.gov</a>>; Daniel Gautier <<a href="mailto:gautier@jlab.org">gautier@jlab.org</a>>; Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>><br>
<b>Subject:</b> [EXTERNAL] FW: Improving our Lessons Learned evidence in future TPRRs</span>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Guys,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please read the thread below.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I’d like to get a quick discussion on utilizing NCR data as part of our lessons learned for the TPRR process.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">My expectation here is that for each system/component we should look at the relevant NCRs and answer the following questions:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">1 – Number and type of non-conformances<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">2 – How they were dispositioned, i.e. scrap, return to vendor, modify, use as is,….<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">3 – what corrective actions or mitigations were put in place<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">4 – what new corrective actions or mitigations should be put in place<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">My take is that this is fundamental to LLs, I understand we have many other LLs we can and should address as we have been but I want us to also be able to discuss the yields
and defect rates and what we are doing about it with data and some level of analysis.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I can help facilitate the analysis and categorization but I don’t really have enough of the data in a format that facilitates this kind of investigation.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thoughts?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Rich Poliak<br>
<b>SLAC Quality & Work Planning and Control Manager</b> <br>
Contractor and Quality Assurance<br>
SLAC National Accelerator Laboratory<br>
2575 Sand Hill Road MS: 75<br>
(O) 650 926 8541<br>
(C) 707 287 1972<br>
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<a href="mailto:rpoliak@SLAC.Stanford.edu">rpoliak@SLAC.Stanford.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:
</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="mailto:haysgr@slac.stanford.edu">Hays, Greg</a><br>
<b>Sent: </b>Thursday, January 16, 2020 8:33 PM<br>
<b>To: </b><a href="mailto:rpoliak@slac.stanford.edu">Poliak, Rich</a><br>
<b>Cc: </b><a href="mailto:fuerst@slac.stanford.edu">Fuerst, Joel D.</a>; <a href="mailto:jarrod@slac.stanford.edu">
Fitzpatrick, Jarrod</a>; <a href="mailto:mcrec@slac.stanford.edu">Ross, Marc C.</a>;
<a href="mailto:reyes@slac.stanford.edu">Reyes, Susana</a>; <a href="mailto:kfouts@slac.stanford.edu">
Fouts, Ken</a><br>
<b>Subject: </b>Re: Improving our Lessons Learned evidence in future TPRRs<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Rich,
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I think this would be a good idea. I support this approach.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">- Greg<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">On Jan 17, 2020, at 7:55 AM, Poliak, Rich <<a href="mailto:rpoliak@slac.stanford.edu">rpoliak@slac.stanford.edu</a>> wrote:<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Joel, Jarrod, Marc,</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">I'm realizing that we should have been more specific in setting expectations for ensuring that we are effectively applying lessons learned for our upcoming procurements.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">One of the most important sources of information should be a thorough analysis of the NCRs from LCLS-II. This is something that I have advocated previously, in fact I had dome some analysis
previously to come to the conclusion we need to make improvements to our NCR process.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">I propose that we set the expectation for upcoming reviews that a portion be a detailed discussion of all supplier related NCRs for a given system or component.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">This discussion should include what we learned, what we changed as a result and what we left alone. </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">I'm less than comfortable with the lessons learned conversations in the past couple of reviews as they are coming of as anecdotal versus statistical.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">I can assist with this analysis but will need this to be a collaborative effort with the SOTRs.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Let's discuss next week.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Comments?</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Thanks,</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Rich Poliak</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><strong><span style="font-family:"Calibri",sans-serif">SLAC Quality & Work Planning and Control Manager</span></strong><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Contractor and Quality Assurance</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">SLAC National Accelerator Laboratory</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">2575 Sand Hill Road MS: 75</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">(O) 650 926 8541</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">(C) 707 287 1972</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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