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Bingo. Sorry I could not articulate your comments Valerie</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Valerie Bookwalter <bookwalt@jlab.org><br>
<b>Sent:</b> Wednesday, February 2, 2022 2:38 PM<br>
<b>To:</b> Jacob Harris <jharris@jlab.org>; Tony Reilly <areilly@jlab.org><br>
<b>Cc:</b> E. Anne McEwen <mcewen@jlab.org>; SRF Pansophy (pansophy@jlab.org) <pansophy@jlab.org>; Kirk Davis <kdavis@jlab.org>; Tiffany Ganey <ganey@jlab.org>; Philip Denny <denny@jlab.org>; Ashley Anderson Mitchell <ashleya@jlab.org><br>
<b>Subject:</b> RE: CHEM ROOM Manual - location? (looking for information)</font>
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<span style="font-size:14.0pt; color:#1F497D">Jacob,</span></p>
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<span style="font-size:14.0pt; color:#1F497D">I’m sorry, but I agree with Phil.</span></p>
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<span style="font-size:14.0pt; color:#1F497D">How exactly is this going to work?</span></p>
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<span style="font-size:14.0pt; color:#1F497D">I went to the registry as you told me to look at and Phil’s name is listed for facilities.</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Now you’re telling me each WCA keeps their own?</span></p>
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<span style="font-size:14.0pt; color:#1F497D">So manuals are being kept in 2 places? Along with OATs/FATs/etc?</span></p>
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<span style="font-size:14.0pt; color:#1F497D">But if something goes wrong with equipment they go to Phil’s group.</span></p>
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<span style="font-size:14.0pt; color:#1F497D">So, now I’m even more confused than before.</span></p>
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<span style="font-size:14.0pt; color:#1F497D">And, now you want Megan to fix this, who wasn’t a part of the original discovery nor had any input on the procedure?</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Please help me understand. I just wanted a place where facility equipment manuals could be placed so that WCDs are linked appropriately and we follow ISO requirements (I know that doesn’t say much because you can
say anything you want as long as you do what you say...?)</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Please help.</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Desperately seeking knowledge,</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Valerie</span></p>
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<b>From:</b> Philip Denny <br>
<b>Sent:</b> Wednesday, February 2, 2022 2:16 PM<br>
<b>To:</b> Jacob Harris <jharris@jlab.org>; Ashley Anderson Mitchell <ashleya@jlab.org>; Valerie Bookwalter <bookwalt@jlab.org><br>
<b>Cc:</b> E. Anne McEwen <mcewen@jlab.org>; SRF Pansophy (pansophy@jlab.org) <pansophy@jlab.org>; Tony Reilly <areilly@jlab.org>; Kirk Davis <kdavis@jlab.org>; Tiffany Ganey <ganey@jlab.org><br>
<b>Subject:</b> Re: CHEM ROOM Manual - location? (looking for information)</p>
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<span style="color:black">All, </span></p>
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<span style="color:black">I am glad I wasted my time on this with Kurt Macha.</span></p>
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<span style="color:black">Do what you want.,</span></p>
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<span style="color:black">Phil</span></p>
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<b><span style="color:black">From:</span></b><span style="color:black"> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>><br>
<b>Sent:</b> Wednesday, February 2, 2022 2:14 PM<br>
<b>To:</b> Ashley Anderson Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>>; Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>; Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>><br>
<b>Cc:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>;
Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> RE: CHEM ROOM Manual - location? (looking for information)</span>
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Maintaining manuals is a good idea. Manuals are part of the Organization Knowledge Process and Meagan owns a procedure that imposes requirements on Work Center Leads. I would like Meagan to take the lead in advising/coordinating locations and formats with Work
Canter Leads to ensure her procedure/process is being followed.</p>
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Jacob</p>
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<b>From:</b> Ashley Anderson Mitchell <br>
<b>Sent:</b> Wednesday, February 2, 2022 2:12 PM<br>
<b>To:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>; Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>>; Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>><br>
<b>Cc:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>;
Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> Re: CHEM ROOM Manual - location? (looking for information)</p>
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<span style="font-size:12.0pt; color:black">Valerie, </span></p>
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<span style="font-size:12.0pt; color:black">I copied the oven procedure over to the manual folder. I didn't delete it from the procedures included files location though in case Phil wanted to store it somewhere on his end too.
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<span style="font-size:12.0pt; color:black">Here is the new Manual folder in Prod Chem.
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<a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52884">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52884</a></span></p>
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<b><span style="color:black">From:</span></b><span style="color:black"> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Sent:</b> Wednesday, February 2, 2022 2:09 PM<br>
<b>To:</b> Ashley Anderson Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>>; Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>>; Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>><br>
<b>Cc:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>;
Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> RE: CHEM ROOM Manual - location? (looking for information)</span>
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<span style="font-size:14.0pt; color:#1F497D">Thank You Ashley!</span></p>
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<span style="font-size:14.0pt; color:#1F497D"> </span></p>
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<span style="font-size:14.0pt; color:#1F497D">It may be good that each Work Center Area maintain their manuals.</span></p>
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<span style="font-size:14.0pt; color:#1F497D"><a id="OWAAMFB1B1CE856CA447981C43407769AF9B1" href="mailto:jharris@jlab.org"><span style="font-family:"Calibri",sans-serif; text-decoration:none">@Jacob Harris</span></a></span></p>
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<span style="font-size:14.0pt; color:#1F497D"><a id="OWAAM44531D25B19040558ED6008EE8DF3409" href="mailto:denny@jlab.org"><span style="font-family:"Calibri",sans-serif; text-decoration:none">@Philip Denny</span></a></span></p>
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<span style="font-size:14.0pt; color:#1F497D">Is this okay with you?</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Valerie Bookwalter</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Jefferson Lab, SRF Department</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Pansophy Team</span></p>
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<span style="font-size:14.0pt; color:#1F497D">1-757-269-5802 (OFFICE – currently working offsite)</span></p>
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<b>From:</b> Ashley Anderson Mitchell <br>
<b>Sent:</b> Wednesday, February 2, 2022 1:33 PM<br>
<b>To:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>; Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>><br>
<b>Cc:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>;
Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>; Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> Re: CHEM ROOM Manual - location? (looking for information)</p>
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<span style="font-size:12.0pt; color:black">Valerie, </span></p>
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<span style="font-size:12.0pt; color:black">I made a folder in the Production Chem folder for manuals of equipment in the chem room. The oven procedure can go there and I saw a few other manuals I can move there too.
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<b><span style="color:black">From:</span></b><span style="color:black"> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Sent:</b> Wednesday, February 2, 2022 11:45 AM<br>
<b>To:</b> Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>><br>
<b>Cc:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>;
Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>; Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Ashley Anderson Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> RE: CHEM ROOM Manual - location? (looking for information)</span>
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<span style="font-size:14.0pt; color:#1F497D">Phil,</span></p>
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<span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<b><span style="font-size:14.0pt">Thank you for your reply but that doesn’t answer my questions.</span></b></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt; color:#1F497D"> </span></p>
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<span style="font-size:14.0pt; color:#1F497D">I was referring to the directory you sent me, but what I need to know is
<b>what documents should be put there</b>?</span></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt; color:#1F497D">Production Chemistry has another area with “manuals”,
</span><b><span style="font-size:14.0pt; color:red">do you own them?</span></b></p>
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<span style="font-size:14.0pt; color:#1F497D"> </span></p>
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<span style="font-size:14.0pt; color:#1F497D">These are the documents in YOUR AREA... (some are OUT OF DATE).</span></p>
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<img border="0" width="403" height="456" id="x_x_x_x_Picture_x0020_1" style="width:4.1979in; height:4.75in" data-outlook-trace="F:1|T:1" src="cid:image001.jpg@01D81842.0D4CE140"></p>
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<span style="font-size:14.0pt; color:#1F497D"> </span></p>
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<span style="font-size:14.0pt; color:#1F497D"> </span></p>
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<span style="font-size:14.0pt; color:#1F497D">And these are the documents in the Production Chemistry Group area</span></p>
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<img border="0" width="625" height="443" id="x_x_x_x_Picture_x0020_2" style="width:6.5104in; height:4.6145in" data-outlook-trace="F:1|T:1" src="cid:image002.jpg@01D81842.0D4CE140"></p>
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<span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<b><span style="font-size:14.0pt">Manuals exist in both places!</span></b></p>
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<span style="font-size:14.0pt; color:#1F497D"> </span></p>
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<span style="font-size:14.0pt; color:#1F497D">Thank you for your attention and help with this.</span></p>
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<span style="font-size:14.0pt; color:#1F497D"> </span></p>
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<span style="font-size:14.0pt; color:#1F497D">Valerie Bookwalter</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Jefferson Lab, SRF Department</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Pansophy Team</span></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt; color:#1F497D">1-757-269-5802 (OFFICE – currently working offsite)</span></p>
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<b>From:</b> Philip Denny <br>
<b>Sent:</b> Tuesday, February 1, 2022 1:18 PM<br>
<b>To:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Cc:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>;
Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>><br>
<b>Subject:</b> Re: CHEM ROOM Manual - location? (looking for information)</p>
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<span style="color:black">Hi Valerie,</span></p>
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<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="color:black">I started organizing and updating the files and locations when Kurt Macha was tasked Organizational Knowledge for ISO.</span></p>
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<span style="color:black"> </span></p>
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<span style="color:black">I put the files in:</span></p>
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<span style="color:black"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16429">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16429</a></span></p>
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<span style="color:black"> </span></p>
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<span style="color:black">Phil</span></p>
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<span style="color:black"> </span></p>
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<span style="color:black"> </span></p>
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<span style="color:black"> </span></p>
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<b><span style="color:black">From:</span></b><span style="color:black"> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Sent:</b> Tuesday, February 1, 2022 1:04 PM<br>
<b>To:</b> Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>><br>
<b>Cc:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>;
Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>><br>
<b>Subject:</b> CHEM ROOM Manual - location? (looking for information)</span> </p>
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<span style="font-size:14.0pt">Phil,</span></p>
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<span style="font-size:14.0pt"> </span></p>
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<b><span style="font-size:14.0pt; color:#C00000">A manual used in Production Chem Room</span></b><span style="font-size:14.0pt; color:#002060">
</span><span style="font-size:14.0pt">was brought to my attention (<b>Nitrogen Oven Manual in Production Chemistry Room</b>).</span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">It is currently located in a common SRF area of DocuShare. As we move to Master Procedures for SRFOPS the need to know where these types of manuals should be kept is unknown.</span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">Here is a link to the current directory, which is in the process of being shut down.</span></p>
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<span style="font-size:14.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-50603">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-50603</a></span></p>
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<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">The new area for Master Procedures is here</span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52402">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52402</a></span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">However, keeping track of facility/equipment manuals isn’t something we do.
</span></p>
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<b><span style="font-size:14.0pt; color:#C00000">So, where should these types of manuals be kept?
</span></b></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">A standard place would be best as I am sure we will encounter more of these as we cleanup for ISO.</span></p>
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<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">You have an area called SRF Technical Facilities listed in the
<b>Organizational Knowledge Registry</b> here</span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-1201">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-1201</a></span></p>
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<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">I looked into the <b>SRF Equipment Documentation</b> and found a directory for
<b>Production Chemistry</b>.</span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16585">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16585</a></span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">There is a mix of documents here but no “manuals” so I am not sure if this is the correct place.</span></p>
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<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">Also, I noticed that there are <b>OSPs and THAs</b> here (some outdated). Are these also kept in a JLAB/Accel place?</span></p>
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<span style="font-size:14.0pt">Many OSPs/TOSPs/THAs that are linked in travelers/procedures are not valid (link doesn’t work) or they are expired.</span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<b><span style="font-size:14.0pt">Where is the “official” place for these types of documents</span></b><span style="font-size:14.0pt">?</span></p>
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<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">Thanks for any information you can provide as we need to move this manual ASAP in order to complete some Procedure/Traveler reference links.</span></p>
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<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">Valerie Bookwalter</span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">Jefferson Lab, SRF Department</span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">Pansophy Team</span></p>
<p class="x_xxxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">1-757-269-5802 (OFFICE – currently working offsite)</span></p>
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