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<span style="margin:0px;font-size:11pt">All,</span>
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<div style="margin:0px;font-size:11pt">I am glad I wasted my time on this with Kurt Macha.</div>
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<div style="margin:0px;font-size:11pt">Do what you want.,</div>
<div style="margin:0px;font-size:11pt">Phil</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Jacob Harris <jharris@jlab.org><br>
<b>Sent:</b> Wednesday, February 2, 2022 2:14 PM<br>
<b>To:</b> Ashley Anderson Mitchell <ashleya@jlab.org>; Valerie Bookwalter <bookwalt@jlab.org>; Philip Denny <denny@jlab.org><br>
<b>Cc:</b> E. Anne McEwen <mcewen@jlab.org>; SRF Pansophy (pansophy@jlab.org) <pansophy@jlab.org>; Tony Reilly <areilly@jlab.org>; Kirk Davis <kdavis@jlab.org>; Tiffany Ganey <ganey@jlab.org><br>
<b>Subject:</b> RE: CHEM ROOM Manual - location? (looking for information)</font>
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Maintaining manuals is a good idea. Manuals are part of the Organization Knowledge Process and Meagan owns a procedure that imposes requirements on Work Center Leads. I would like Meagan to take the lead in advising/coordinating locations and formats with Work
Canter Leads to ensure her procedure/process is being followed.</p>
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Jacob</p>
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<b>From:</b> Ashley Anderson Mitchell <br>
<b>Sent:</b> Wednesday, February 2, 2022 2:12 PM<br>
<b>To:</b> Valerie Bookwalter <bookwalt@jlab.org>; Philip Denny <denny@jlab.org>; Jacob Harris <jharris@jlab.org><br>
<b>Cc:</b> E. Anne McEwen <mcewen@jlab.org>; SRF Pansophy (pansophy@jlab.org) <pansophy@jlab.org>; Tony Reilly <areilly@jlab.org>; Kirk Davis <kdavis@jlab.org>; Tiffany Ganey <ganey@jlab.org><br>
<b>Subject:</b> Re: CHEM ROOM Manual - location? (looking for information)</p>
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<span style="font-size:12.0pt; color:black">Valerie, </span></p>
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<span style="font-size:12.0pt; color:black">I copied the oven procedure over to the manual folder. I didn't delete it from the procedures included files location though in case Phil wanted to store it somewhere on his end too.
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<span style="font-size:12.0pt; color:black">Here is the new Manual folder in Prod Chem.
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<a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52884">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52884</a></span></p>
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<b><span style="color:black">From:</span></b><span style="color:black"> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Sent:</b> Wednesday, February 2, 2022 2:09 PM<br>
<b>To:</b> Ashley Anderson Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>>; Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>>; Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>><br>
<b>Cc:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>;
Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> RE: CHEM ROOM Manual - location? (looking for information)</span>
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<span style="font-size:14.0pt; color:#1F497D">Thank You Ashley!</span></p>
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<span style="font-size:14.0pt; color:#1F497D">It may be good that each Work Center Area maintain their manuals.</span></p>
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<span style="font-size:14.0pt; color:#1F497D"><a id="OWAAMFB1B1CE856CA447981C43407769AF9B1" href="mailto:jharris@jlab.org"><span style="font-family:"Calibri",sans-serif; text-decoration:none">@Jacob Harris</span></a></span></p>
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<span style="font-size:14.0pt; color:#1F497D"><a id="OWAAM44531D25B19040558ED6008EE8DF3409" href="mailto:denny@jlab.org"><span style="font-family:"Calibri",sans-serif; text-decoration:none">@Philip Denny</span></a></span></p>
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<span style="font-size:14.0pt; color:#1F497D">Is this okay with you?</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Valerie Bookwalter</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Jefferson Lab, SRF Department</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Pansophy Team</span></p>
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<span style="font-size:14.0pt; color:#1F497D">1-757-269-5802 (OFFICE – currently working offsite)</span></p>
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<b>From:</b> Ashley Anderson Mitchell <br>
<b>Sent:</b> Wednesday, February 2, 2022 1:33 PM<br>
<b>To:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>; Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>><br>
<b>Cc:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>;
Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>; Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> Re: CHEM ROOM Manual - location? (looking for information)</p>
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<span style="font-size:12.0pt; color:black">Valerie, </span></p>
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<span style="font-size:12.0pt; color:black">I made a folder in the Production Chem folder for manuals of equipment in the chem room. The oven procedure can go there and I saw a few other manuals I can move there too.
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<b><span style="color:black">From:</span></b><span style="color:black"> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Sent:</b> Wednesday, February 2, 2022 11:45 AM<br>
<b>To:</b> Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>><br>
<b>Cc:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>;
Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>; Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Ashley Anderson Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> RE: CHEM ROOM Manual - location? (looking for information)</span>
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<span style="font-size:14.0pt; color:#1F497D">Phil,</span></p>
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<span style="font-size:14.0pt; color:#1F497D"> </span></p>
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<b><span style="font-size:14.0pt">Thank you for your reply but that doesn’t answer my questions.</span></b></p>
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<span style="font-size:14.0pt; color:#1F497D"> </span></p>
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<span style="font-size:14.0pt; color:#1F497D">I was referring to the directory you sent me, but what I need to know is
<b>what documents should be put there</b>?</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Production Chemistry has another area with “manuals”,
</span><b><span style="font-size:14.0pt; color:red">do you own them?</span></b></p>
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<span style="font-size:14.0pt; color:#1F497D"> </span></p>
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<span style="font-size:14.0pt; color:#1F497D">These are the documents in YOUR AREA... (some are OUT OF DATE).</span></p>
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<img border="0" width="403" height="456" id="x_x_x_Picture_x0020_1" style="width:4.2013in; height:4.75in" data-outlook-trace="F:1|T:1" src="cid:image001.jpg@01D8183F.34E77560"></p>
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<span style="font-size:14.0pt; color:#1F497D"> </span></p>
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<span style="font-size:14.0pt; color:#1F497D">And these are the documents in the Production Chemistry Group area</span></p>
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<img border="0" width="625" height="443" id="x_x_x_Picture_x0020_2" style="width:6.5138in; height:4.618in" data-outlook-trace="F:1|T:1" src="cid:image002.jpg@01D8183F.34E77560"></p>
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<b><span style="font-size:14.0pt">Manuals exist in both places!</span></b></p>
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<span style="font-size:14.0pt; color:#1F497D">Thank you for your attention and help with this.</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Valerie Bookwalter</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Jefferson Lab, SRF Department</span></p>
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<span style="font-size:14.0pt; color:#1F497D">Pansophy Team</span></p>
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<span style="font-size:14.0pt; color:#1F497D">1-757-269-5802 (OFFICE – currently working offsite)</span></p>
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<b>From:</b> Philip Denny <br>
<b>Sent:</b> Tuesday, February 1, 2022 1:18 PM<br>
<b>To:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Cc:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>;
Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>><br>
<b>Subject:</b> Re: CHEM ROOM Manual - location? (looking for information)</p>
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<span style="color:black">Hi Valerie,</span></p>
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<span style="color:black">I started organizing and updating the files and locations when Kurt Macha was tasked Organizational Knowledge for ISO.</span></p>
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<span style="color:black">I put the files in:</span></p>
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<span style="color:black"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16429">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16429</a></span></p>
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<span style="color:black">Phil</span></p>
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<b><span style="color:black">From:</span></b><span style="color:black"> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Sent:</b> Tuesday, February 1, 2022 1:04 PM<br>
<b>To:</b> Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>><br>
<b>Cc:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>;
Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>><br>
<b>Subject:</b> CHEM ROOM Manual - location? (looking for information)</span> </p>
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<span style="font-size:14.0pt">Phil,</span></p>
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<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<b><span style="font-size:14.0pt; color:#C00000">A manual used in Production Chem Room</span></b><span style="font-size:14.0pt; color:#002060">
</span><span style="font-size:14.0pt">was brought to my attention (<b>Nitrogen Oven Manual in Production Chemistry Room</b>).</span></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">It is currently located in a common SRF area of DocuShare. As we move to Master Procedures for SRFOPS the need to know where these types of manuals should be kept is unknown.</span></p>
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<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">Here is a link to the current directory, which is in the process of being shut down.</span></p>
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<span style="font-size:14.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-50603">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-50603</a></span></p>
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<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">The new area for Master Procedures is here</span></p>
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<span style="font-size:14.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52402">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52402</a></span></p>
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<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">However, keeping track of facility/equipment manuals isn’t something we do.
</span></p>
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<b><span style="font-size:14.0pt; color:#C00000">So, where should these types of manuals be kept?
</span></b></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">A standard place would be best as I am sure we will encounter more of these as we cleanup for ISO.</span></p>
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<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">You have an area called SRF Technical Facilities listed in the
<b>Organizational Knowledge Registry</b> here</span></p>
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<span style="font-size:14.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-1201">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-1201</a></span></p>
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<span style="font-size:14.0pt"> </span></p>
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<span style="font-size:14.0pt">I looked into the <b>SRF Equipment Documentation</b> and found a directory for
<b>Production Chemistry</b>.</span></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16585">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16585</a></span></p>
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<span style="font-size:14.0pt">There is a mix of documents here but no “manuals” so I am not sure if this is the correct place.</span></p>
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<span style="font-size:14.0pt"> </span></p>
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<span style="font-size:14.0pt">Also, I noticed that there are <b>OSPs and THAs</b> here (some outdated). Are these also kept in a JLAB/Accel place?</span></p>
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<span style="font-size:14.0pt">Many OSPs/TOSPs/THAs that are linked in travelers/procedures are not valid (link doesn’t work) or they are expired.</span></p>
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<b><span style="font-size:14.0pt">Where is the “official” place for these types of documents</span></b><span style="font-size:14.0pt">?</span></p>
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<span style="font-size:14.0pt">Thanks for any information you can provide as we need to move this manual ASAP in order to complete some Procedure/Traveler reference links.</span></p>
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<span style="font-size:14.0pt"> </span></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">Valerie Bookwalter</span></p>
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<span style="font-size:14.0pt">Jefferson Lab, SRF Department</span></p>
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<span style="font-size:14.0pt">Pansophy Team</span></p>
<p class="x_xxxmsonormal" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<span style="font-size:14.0pt">1-757-269-5802 (OFFICE – currently working offsite)</span></p>
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