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<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Valerie Bookwalter <br>
<b>Sent:</b> Monday, February 7, 2022 9:23 AM<br>
<b>To:</b> E. Anne McEwen <mcewen@jlab.org><br>
<b>Subject:</b> RE: CHEM ROOM Manual - location? (looking for information)<o:p></o:p></p>
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</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D">Anne,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D">Yes. Tiffany and Ashley have a Manual that is linked inside a Master Procedure. When moving these files to the “new” DocuShare area that was setup for Master Procedures I questioned whether “manuals”
should be kept in the “included files” folder. I am trying to help move to a “single” location for certain document types (like equipment manuals). Jacob said to look in the registry and Phil is listed as the person responsible for equipment manuals. I couldn’t
get a full answer from Phil, so I pushed him. The directory is a bit of a mess and not clearly labeled as to where documents go and what is the latest version. That’s when Jacob said Megan needed to sort out, but Megan wasn’t part of the initial setup nor
the procedure writeup. Additionally, during the audit she was requested to change the wording from “work center leads” to “group leads”. So, Ashley keeping copies of the manuals for equipment in the Production Chem Room doesn’t seem correct. And Phil seems
to agree. He went through a lot of work with Kurt Macha to move manuals and such into a centralized area. It will be more confusing to have equipment manuals by Work Centers, especially when Phil’s group is responsible for their operation and maintenance.
And trying to link to “work area manuals” that are in different directories in DocuShare could prove to be a problem and maintenance nightmare. On the other hand, procedures and such about the use and practice of using the equipment, I do think, is the responsibility
of the work center leads. For now I plan to put the manual into Phil’s directory and link the Master Procedure there. I have been speaking with Megan and she is going to follow-up with this discussion and the changes to her procedure. So, I will let her sort
it out. Her role, as I understand it, is to keep the registry and not decide where the “knowledge” documents are to be stored. If I am misunderstanding this, please let me know. Otherwise I have a next step and will let Megan follow up.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D">Thank you for checking up on this.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D">Valerie<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> E. Anne McEwen <br>
<b>Sent:</b> Friday, February 4, 2022 8:49 AM<br>
<b>To:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Subject:</b> FW: CHEM ROOM Manual - location? (looking for information)<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Hello Valerie <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">To follow up, are you following up now on the area for linking of Documents found in Travelers ?
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I assumed it would be in docushare , where it has often been in the past<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Your Records and Megan’s Org Knowledge procedures may need a sentence added to explain about this <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Please let me know if we need a special meeting so it can be discussed with the stake holders
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks Anne <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>
<br>
<b>Sent:</b> Wednesday, February 2, 2022 3:31 PM<br>
<b>To:</b> Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>>; Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>><br>
<b>Cc:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>;
Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>>; Ashley Anderson Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>><br>
<b>Subject:</b> RE: CHEM ROOM Manual - location? (looking for information)<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">My recommendation is to split the thought process. For Megan’s Org Knowledge Process, Work Center Leads gather and organize their knowledge-based documents in a logical way and list them (with location) on the Org Knowledge Register. For
the Pansophy Traveler System, we use links that must point to files located in a protected folder. Traveler authors must identify any appropriate reference documents, ensure they have the correct revision, and provide the files to the Pansophy Team for linking.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It’s not the ideal data management technique and it is not the most efficient, but duplicating files is a necessary consequence of having logical Work Center directories
<b><i>and</i></b> protected traveler links.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Jacob<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Philip Denny <br>
<b>Sent:</b> Wednesday, February 2, 2022 2:39 PM<br>
<b>To:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>; Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>><br>
<b>Cc:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>;
Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>>; Ashley Anderson Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>><br>
<b>Subject:</b> Re: CHEM ROOM Manual - location? (looking for information)<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="color:black">Bingo. Sorry I could not articulate your comments Valerie<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black"> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Sent:</b> Wednesday, February 2, 2022 2:38 PM<br>
<b>To:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>><br>
<b>Cc:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>;
Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>>; Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>>; Ashley Anderson Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>><br>
<b>Subject:</b> RE: CHEM ROOM Manual - location? (looking for information)</span>
<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D">Jacob,</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D">I’m sorry, but I agree with Phil.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D">How exactly is this going to work?</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D">I went to the registry as you told me to look at and Phil’s name is listed for facilities.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D">Now you’re telling me each WCA keeps their own?</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D">So manuals are being kept in 2 places? Along with OATs/FATs/etc?</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D">But if something goes wrong with equipment they go to Phil’s group.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D">So, now I’m even more confused than before.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D">And, now you want Megan to fix this, who wasn’t a part of the original discovery nor had any input on the procedure?</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D">Please help me understand. I just wanted a place where facility equipment manuals could be placed so that WCDs are linked appropriately and we follow ISO requirements (I know that doesn’t say
much because you can say anything you want as long as you do what you say...?)</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D">Please help.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D">Desperately seeking knowledge,</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D">Valerie</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
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<p class="xmsonormal"><b>From:</b> Philip Denny <br>
<b>Sent:</b> Wednesday, February 2, 2022 2:16 PM<br>
<b>To:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; Ashley Anderson Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>>; Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Cc:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>;
Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> Re: CHEM ROOM Manual - location? (looking for information)<o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black">All, </span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black">I am glad I wasted my time on this with Kurt Macha.</span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black">Do what you want.,</span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black">Phil</span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xmsonormal"><b><span style="color:black">From:</span></b><span style="color:black"> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>><br>
<b>Sent:</b> Wednesday, February 2, 2022 2:14 PM<br>
<b>To:</b> Ashley Anderson Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>>; Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>; Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>><br>
<b>Cc:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>;
Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> RE: CHEM ROOM Manual - location? (looking for information)</span>
<o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
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<p class="xxmsonormal">Maintaining manuals is a good idea. Manuals are part of the Organization Knowledge Process and Meagan owns a procedure that imposes requirements on Work Center Leads. I would like Meagan to take the lead in advising/coordinating locations
and formats with Work Canter Leads to ensure her procedure/process is being followed.<o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">Jacob<o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
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<p class="xxmsonormal"><b>From:</b> Ashley Anderson Mitchell <br>
<b>Sent:</b> Wednesday, February 2, 2022 2:12 PM<br>
<b>To:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>; Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>>; Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>><br>
<b>Cc:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>;
Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> Re: CHEM ROOM Manual - location? (looking for information)<o:p></o:p></p>
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<p class="xxmsonormal"> <o:p></o:p></p>
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<p class="xxmsonormal"><span style="font-size:12.0pt;color:black">Valerie, </span>
<o:p></o:p></p>
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<p class="xxmsonormal"><span style="font-size:12.0pt;color:black"> </span><o:p></o:p></p>
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<p class="xxmsonormal"><span style="font-size:12.0pt;color:black">I copied the oven procedure over to the manual folder. I didn't delete it from the procedures included files location though in case Phil wanted to store it somewhere on his end too.
</span><o:p></o:p></p>
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<p class="xxmsonormal"><span style="font-size:12.0pt;color:black"> </span><o:p></o:p></p>
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<p class="xxmsonormal"><span style="font-size:12.0pt;color:black">Here is the new Manual folder in Prod Chem.
<br>
<a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52884">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52884</a></span><o:p></o:p></p>
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<p class="xxmsonormal"><b><span style="color:black">From:</span></b><span style="color:black"> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Sent:</b> Wednesday, February 2, 2022 2:09 PM<br>
<b>To:</b> Ashley Anderson Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>>; Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>>; Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>><br>
<b>Cc:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>;
Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> RE: CHEM ROOM Manual - location? (looking for information)</span>
<o:p></o:p></p>
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<p class="xxmsonormal"> <o:p></o:p></p>
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<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">Thank You Ashley!</span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">It may be good that each Work Center Area maintain their manuals.</span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"><a id="OWAAMFB1B1CE856CA447981C43407769AF9B1" href="mailto:jharris@jlab.org"><span style="font-family:"Calibri",sans-serif;text-decoration:none">@Jacob Harris</span></a></span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"><a id="OWAAM44531D25B19040558ED6008EE8DF3409" href="mailto:denny@jlab.org"><span style="font-family:"Calibri",sans-serif;text-decoration:none">@Philip Denny</span></a></span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">Is this okay with you?</span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">Valerie Bookwalter</span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">Jefferson Lab, SRF Department</span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">Pansophy Team</span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">1-757-269-5802 (OFFICE – currently working offsite)</span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="xxxmsonormal"><b>From:</b> Ashley Anderson Mitchell <br>
<b>Sent:</b> Wednesday, February 2, 2022 1:33 PM<br>
<b>To:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>; Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>><br>
<b>Cc:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>;
Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>; Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> Re: CHEM ROOM Manual - location? (looking for information)<o:p></o:p></p>
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<p class="xxxmsonormal"> <o:p></o:p></p>
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<p class="xxxmsonormal"><span style="font-size:12.0pt;color:black">Valerie, </span>
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<p class="xxxmsonormal"><span style="font-size:12.0pt;color:black"> </span><o:p></o:p></p>
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<p class="xxxmsonormal"><span style="font-size:12.0pt;color:black">I made a folder in the Production Chem folder for manuals of equipment in the chem room. The oven procedure can go there and I saw a few other manuals I can move there too.
</span><o:p></o:p></p>
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<p class="xxxmsonormal"> <o:p></o:p></p>
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<p class="xxxmsonormal"><span style="font-size:12.0pt;color:black"> </span><o:p></o:p></p>
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<p class="xxxmsonormal"><b><span style="color:black">From:</span></b><span style="color:black"> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Sent:</b> Wednesday, February 2, 2022 11:45 AM<br>
<b>To:</b> Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>><br>
<b>Cc:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>;
Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>; Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>>; Ashley Anderson Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Subject:</b> RE: CHEM ROOM Manual - location? (looking for information)</span>
<o:p></o:p></p>
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<p class="xxxmsonormal"> <o:p></o:p></p>
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<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">Phil,</span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxxmsonormal"><b><span style="font-size:14.0pt">Thank you for your reply but that doesn’t answer my questions.</span></b><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">I was referring to the directory you sent me, but what I need to know is
<b>what documents should be put there</b>?</span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">Production Chemistry has another area with “manuals”,
</span><b><span style="font-size:14.0pt;color:red">do you own them?</span></b><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">These are the documents in YOUR AREA... (some are OUT OF DATE).</span><o:p></o:p></p>
<p class="xxxxmsonormal"><img border="0" width="403" height="456" style="width:4.1979in;height:4.75in" id="x_x_x_x_Picture_x0020_1" src="cid:image001.jpg@01D81C04.107BB7E0"><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">And these are the documents in the Production Chemistry Group area</span><o:p></o:p></p>
<p class="xxxxmsonormal"><img border="0" width="625" height="443" style="width:6.5104in;height:4.6145in" id="x_x_x_x_Picture_x0020_2" src="cid:image002.jpg@01D81C04.107BB7E0"><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxxmsonormal"><b><span style="font-size:14.0pt">Manuals exist in both places!</span></b><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">Thank you for your attention and help with this.</span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">Valerie Bookwalter</span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">Jefferson Lab, SRF Department</span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">Pansophy Team</span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D">1-757-269-5802 (OFFICE – currently working offsite)</span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xxxxmsonormal"><span style="font-size:14.0pt;color:#1F497D"> </span><o:p></o:p></p>
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<p class="xxxxmsonormal"><b>From:</b> Philip Denny <br>
<b>Sent:</b> Tuesday, February 1, 2022 1:18 PM<br>
<b>To:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Cc:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>;
Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>><br>
<b>Subject:</b> Re: CHEM ROOM Manual - location? (looking for information)<o:p></o:p></p>
</div>
</div>
<p class="xxxxmsonormal"> <o:p></o:p></p>
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<p class="xxxxmsonormal" style="margin-bottom:12.0pt"><span style="color:black">Hi Valerie,</span><o:p></o:p></p>
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<p class="xxxxmsonormal"><span style="color:black">I started organizing and updating the files and locations when Kurt Macha was tasked Organizational Knowledge for ISO.</span><o:p></o:p></p>
</div>
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<p class="xxxxmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<div>
<p class="xxxxmsonormal"><span style="color:black">I put the files in:</span><o:p></o:p></p>
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<p class="xxxxmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xxxxmsonormal"><span style="color:black"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16429">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16429</a></span><o:p></o:p></p>
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<p class="xxxxmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xxxxmsonormal"><span style="color:black">Phil</span><o:p></o:p></p>
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<p class="xxxxmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xxxxmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xxxxmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<div id="x_x_x_x_divRplyFwdMsg">
<p class="xxxxmsonormal"><b><span style="color:black">From:</span></b><span style="color:black"> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Sent:</b> Tuesday, February 1, 2022 1:04 PM<br>
<b>To:</b> Philip Denny <<a href="mailto:denny@jlab.org">denny@jlab.org</a>><br>
<b>Cc:</b> Jacob Harris <<a href="mailto:jharris@jlab.org">jharris@jlab.org</a>>; E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; SRF Pansophy (<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>) <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>;
Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>><br>
<b>Subject:</b> CHEM ROOM Manual - location? (looking for information)</span> <o:p>
</o:p></p>
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<p class="xxxxmsonormal"> <o:p></o:p></p>
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<p class="xxxxxmsonormal"><span style="font-size:14.0pt">Phil,</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xxxxxmsonormal"><b><span style="font-size:14.0pt;color:#C00000">A manual used in Production Chem Room</span></b><span style="font-size:14.0pt;color:#002060">
</span><span style="font-size:14.0pt">was brought to my attention (<b>Nitrogen Oven Manual in Production Chemistry Room</b>).</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">It is currently located in a common SRF area of DocuShare. As we move to Master Procedures for SRFOPS the need to know where these types of manuals should be kept is unknown.</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">Here is a link to the current directory, which is in the process of being shut down.</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-50603">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-50603</a></span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">The new area for Master Procedures is here</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52402">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52402</a></span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">However, keeping track of facility/equipment manuals isn’t something we do.
</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><b><span style="font-size:14.0pt;color:#C00000">So, where should these types of manuals be kept?
</span></b><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">A standard place would be best as I am sure we will encounter more of these as we cleanup for ISO.</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">You have an area called SRF Technical Facilities listed in the
<b>Organizational Knowledge Registry</b> here</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-1201">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-1201</a></span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">I looked into the <b>SRF Equipment Documentation</b> and found a directory for
<b>Production Chemistry</b>.</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16585">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-16585</a></span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">There is a mix of documents here but no “manuals” so I am not sure if this is the correct place.</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">Also, I noticed that there are
<b>OSPs and THAs</b> here (some outdated). Are these also kept in a JLAB/Accel place?</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">Many OSPs/TOSPs/THAs that are linked in travelers/procedures are not valid (link doesn’t work) or they are expired.</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><b><span style="font-size:14.0pt">Where is the “official” place for these types of documents</span></b><span style="font-size:14.0pt">?</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">Thanks for any information you can provide as we need to move this manual ASAP in order to complete some Procedure/Traveler reference links.</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">Valerie Bookwalter</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">Jefferson Lab, SRF Department</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">Pansophy Team</span><o:p></o:p></p>
<p class="xxxxxmsonormal"><span style="font-size:14.0pt">1-757-269-5802 (OFFICE – currently working offsite)</span><o:p></o:p></p>
<p class="xxxxxmsonormal"> <o:p></o:p></p>
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