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Hi All,</div>
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<br>
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I would like to proceed under the premise, "<span style="color:#1F497D;font-size:14pt">If okay’d, then we can copy “as is”, and work on the upgrades at a later time (near future)</span>" .</div>
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<br>
Is this acceptable? I think the Pansophy team is trying to work with us to get the approvals in place to support the work and to ensure the integrity of the work control documents is completed as soon as reasonably possible.
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<br>
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Thanks,</div>
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Tony<br>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Valerie Bookwalter <bookwalt@jlab.org><br>
<b>Sent:</b> Wednesday, May 18, 2022 10:09 AM<br>
<b>To:</b> Naeem Huque <huque@jlab.org>; Jacob Harris <jharris@jlab.org>; Tony Reilly <areilly@jlab.org><br>
<b>Cc:</b> E. Anne McEwen <mcewen@jlab.org>; pansophy <pansophy@jlab.org>; Kirk Davis <kdavis@jlab.org><br>
<b>Subject:</b> RE: [Pansophy] L2HE-PR-INSP-FPCC-R4 references (Assign new Author/Reviewers when procedures are reviewed) - Jacob, please comment</font>
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<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">Naeem / Kirk,</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">This is not “new” for how we handle revision control of procedures/travelers.</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">It was in Pansophy author training from the beginning and reinforced during Johnny Leung’s time.
</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">I think that it has been lost with the addition of so many new people and I take responsibility for not keeping that information front and center.</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">We, the P-Team, have worked “around the system” so to speak to aid in processing, HOWEVER, with ISO in the near future we can no longer ignore protocols.</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">And, yes it is frustrating for us too, that not all possibilities have been accounted for as of yet.</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"><a id="OWAAM3C2E5E508E344E0D92ECD0A54B0822C0" href="mailto:jharris@jlab.org"><span style="font-family:"Calibri",sans-serif; text-decoration:none">@Jacob Harris</span></a> is the Document Process
Owner for SRFOPS and his procedure accounts for many of these questions and some are left for the “project” or “production” to define.</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">I would like
<a id="OWAAM6AE51CB9FCE448F5B197E511C5351A0D" href="mailto:jharris@jlab.org"><span style="font-family:"Calibri",sans-serif; text-decoration:none">@Jacob Harris</span></a> and/or
<a id="OWAAM3F445825303C4F6BA2461D7B927D19E6" href="mailto:areilly@jlab.org"><span style="font-family:"Calibri",sans-serif; text-decoration:none">@Tony Reilly</span></a> to speak to this matter.</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">I realize that these are needed ASAP and I am willing to do what we need to do to get these into place.
</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">If okay’d, then we can copy “as is”, and work on the upgrades at a later time (near future)</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">Additionally, I would like to say, that ensuring
<b>ALL REFERENCED LINKS ARE CORRECT and VALID</b> are the <b>RESPONSIBILITY of the AUTHOR</b>.</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">We do this check as a courtesy to help keep the Work Control Documents as accurate as possible. It is typically done right before the traveler is processed for production use.</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">I will work with Tony/Anne to find a better method, if needed, to help with this situation.</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">Valerie Bookwalter</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">Jefferson Lab, SRF Department</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">Pansophy Team</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">1-757-269-5802 (OFFICE – currently working offsite)</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
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<p class="x_MsoNormal"><b>From:</b> Pansophy <pansophy-bounces@mailman.jlab.org> <b>
On Behalf Of </b>Valerie Bookwalter<br>
<b>Sent:</b> Wednesday, May 18, 2022 9:55 AM<br>
<b>To:</b> Naeem Huque <huque@jlab.org>; Jacob Harris <jharris@jlab.org><br>
<b>Cc:</b> E. Anne McEwen <mcewen@jlab.org>; pansophy <pansophy@jlab.org>; Tony Reilly <areilly@jlab.org><br>
<b>Subject:</b> Re: [Pansophy] L2HE-PR-INSP-FPCC-R4 references (Assign new Author/Reviewers when procedures are reviewed) - Jacob, please comment</p>
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<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">Naeem,</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">Yes a new author would need to be assigned and reviewers updated as required.</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">I understand from Allen that many of these referenced documents are old (original LCLS-II?).</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">And they are not in a standard template format, as we did not have ISO at that time.</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"><a id="OWAAMA69C1ED422F04C99A96E38E9E8B54B0C" href="mailto:jharris@jlab.org"><span style="font-family:"Calibri",sans-serif; text-decoration:none">@Jacob Harris</span></a>, can you comment
on how you want to proceed?</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">Valerie Bookwalter</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">Jefferson Lab, SRF Department</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">Pansophy Team</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D">1-757-269-5802 (OFFICE – currently working offsite)</span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="font-size:14.0pt; color:#1F497D"> </span></p>
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<p class="x_MsoNormal"><b>From:</b> Pansophy <<a href="mailto:pansophy-bounces@mailman.jlab.org">pansophy-bounces@mailman.jlab.org</a>>
<b>On Behalf Of </b>Naeem Huque<br>
<b>Sent:</b> Wednesday, May 18, 2022 8:53 AM<br>
<b>To:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>><br>
<b>Subject:</b> Re: [Pansophy] L2HE-PR-INSP-FPCC-R4 references</p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black">Hi Allen,</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black"> </span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black">What would be done with procedures that have authors who have left the lab; do they just get sent out to the same reviewers, or do they need a new author assigned?</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black">Thanks,</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black">Naeem</span></p>
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<p class="x_MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black"> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Sent:</b> Tuesday, May 17, 2022 4:42 PM<br>
<b>To:</b> Naeem Huque <<a href="mailto:huque@jlab.org">huque@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>><br>
<b>Subject:</b> RE: L2HE-PR-INSP-FPCC-R4 references</span> </p>
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<p class="x_xmsonormal"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">Naeem,</span></p>
<p class="x_xmsonormal"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D"> </span></p>
<p class="x_xmsonormal"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D">Periodic reviews, typically happening every two years, is when the procedure is re-read to make sure it is still valid, any updates that are required to
happen, and then it gets sent out under a new revision to get re approved.</span></p>
<p class="x_xmsonormal"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:#1F497D"> </span></p>
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<p class="x_xmsonormal"><b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"> Naeem Huque <<a href="mailto:huque@jlab.org">huque@jlab.org</a>>
<br>
<b>Sent:</b> Monday, May 16, 2022 2:30 PM<br>
<b>To:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>><br>
<b>Subject:</b> Re: L2HE-PR-INSP-FPCC-R4 references</span></p>
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<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:black">Hi Allen,</span></p>
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<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:black">A number of these are written by people that have left the lab (i.e. Kurt Macha and Bob Legg) and I'm not sure how to get them revised. I can try and push some of these, but
it won't be fast. What exactly needs to be done during a 'periodic review'? Could I just put them into our new template and then get the original reviewers to look over them again? You are welcome to change that word file to a PDF; the author isn't here anymore.</span></p>
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<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:black"> </span></p>
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<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:black">After they have been updated, will a new traveler revision be needed?</span></p>
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<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:black">For the short term, the FPCC procedure and traveler revisions are needed ASAP. No other revisions will be ready in time</span></p>
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<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:black"> </span></p>
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<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:black">Thanks,</span></p>
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<p class="x_xmsonormal"><span style="font-family:"Calibri",sans-serif; color:black">Naeem</span></p>
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<p class="x_xmsonormal"><b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">From:</span></b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black"> Allen Samuels <</span><a href="mailto:samuels@jlab.org"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">samuels@jlab.org</span></a><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">><br>
<b>Sent:</b> Monday, May 16, 2022 2:20 PM<br>
<b>To:</b> Naeem Huque <</span><a href="mailto:huque@jlab.org"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">huque@jlab.org</span></a><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">><br>
<b>Cc:</b> pansophy <</span><a href="mailto:pansophy@jlab.org"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">pansophy@jlab.org</span></a><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">><br>
<b>Subject:</b> L2HE-PR-INSP-FPCC-R4 references</span> </p>
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<p class="x_xxmsonormal">Naeem,</p>
<p class="x_xxmsonormal"> </p>
<p class="x_xxmsonormal">I’ve routed the procedure, but I wanted to bring to your attention something I noticed. Many of the linked references in the procedure are old, the youngest being released in 2019. Our new periodic review date for travelers is about
two years. There was also a linked procedure, <a href="https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-243280/CP-L2PRD-CLN-PUMP.docx">
CP-L2PRD-CLN-PUMP</a>, that went to a word doc when the preferred format is a PDF. I’m not sure if these need to be addressed, but figured they should be brought to your attention.</p>
<p class="x_xxmsonormal"> </p>
<p class="x_xxmsonormal">Allen</p>
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