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Corrections to the HE Project WCD List, aka Master traveler list, should be made with input from the WCLs. This will correct current/future authors and reviewers. New authors/reviewers will take care of new revisions, including updating then to the current
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I didn't know there was a periodic review for project travelers and procedures. It's a good practice, but it's not required by the Doc Mgmt procedure.</div>
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Jacob</div>
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<div id="divRplyFwdMsg" style="font-size: 11pt;"><strong>From:</strong> Valerie Bookwalter <bookwalt@jlab.org><br>
<strong>Sent:</strong> Wednesday, May 18, 2022, 09:55<br>
<strong>To:</strong> Naeem Huque <huque@jlab.org>; Jacob Harris <jharris@jlab.org><br>
<strong>Cc:</strong> pansophy <pansophy@jlab.org>; E. Anne McEwen <mcewen@jlab.org>; Tony Reilly <areilly@jlab.org><br>
<strong>Subject:</strong> RE: L2HE-PR-INSP-FPCC-R4 references (Assign new Author/Reviewers when procedures are reviewed) - Jacob, please comment<br>
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<span style="font-size: 14pt; color: rgb(31, 73, 125);">Naeem,</span></p>
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<span style="font-size: 14pt; color: rgb(31, 73, 125);">Yes a new author would need to be assigned and reviewers updated as required.</span></p>
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<span style="font-size: 14pt; color: rgb(31, 73, 125);">I understand from Allen that many of these referenced documents are old (original LCLS-II?).</span></p>
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<span style="font-size: 14pt; color: rgb(31, 73, 125);">And they are not in a standard template format, as we did not have ISO at that time.</span></p>
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<span style="font-size: 14pt; color: rgb(31, 73, 125);"><a id="OWAAMA69C1ED422F04C99A96E38E9E8B54B0C" href="mailto:jharris@jlab.org"><span style="font-family:"Calibri",sans-serif; text-decoration:none">@Jacob Harris</span></a>, can you comment on how you want
to proceed?</span></p>
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<span style="font-size: 14pt; color: rgb(31, 73, 125);">Valerie Bookwalter</span></p>
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<span style="font-size: 14pt; color: rgb(31, 73, 125);">Jefferson Lab, SRF Department</span></p>
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<span style="font-size: 14pt; color: rgb(31, 73, 125);">Pansophy Team</span></p>
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<span style="font-size: 14pt; color: rgb(31, 73, 125);">1-757-269-5802 (OFFICE – currently working offsite)</span></p>
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<b>From:</b> Pansophy <pansophy-bounces@mailman.jlab.org> <b>On Behalf Of </b>Naeem Huque<br>
<b>Sent:</b> Wednesday, May 18, 2022 8:53 AM<br>
<b>To:</b> Allen Samuels <samuels@jlab.org><br>
<b>Cc:</b> pansophy <pansophy@jlab.org><br>
<b>Subject:</b> Re: [Pansophy] L2HE-PR-INSP-FPCC-R4 references</p>
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<span style="font-size: 12pt; color: black;">Hi Allen,</span></p>
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<span style="font-size: 12pt; color: black;">What would be done with procedures that have authors who have left the lab; do they just get sent out to the same reviewers, or do they need a new author assigned?</span></p>
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<span style="font-size: 12pt; color: black;">Thanks,</span></p>
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<span style="font-size: 12pt; color: black;">Naeem</span></p>
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<b><span style="color: black;">From:</span></b><span style="color: black;"> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Sent:</b> Tuesday, May 17, 2022 4:42 PM<br>
<b>To:</b> Naeem Huque <<a href="mailto:huque@jlab.org">huque@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>><br>
<b>Subject:</b> RE: L2HE-PR-INSP-FPCC-R4 references</span> </p>
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<span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Naeem,</span></p>
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<span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Periodic reviews, typically happening every two years, is when the procedure is re-read to make sure it is still valid, any updates that are required to happen, and then
it gets sent out under a new revision to get re approved.</span></p>
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<b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"> Naeem Huque <<a href="mailto:huque@jlab.org">huque@jlab.org</a>>
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<b>Sent:</b> Monday, May 16, 2022 2:30 PM<br>
<b>To:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>><br>
<b>Subject:</b> Re: L2HE-PR-INSP-FPCC-R4 references</span></p>
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<span style="font-family: Calibri, sans-serif; color: black;">Hi Allen,</span></p>
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<span style="font-family: Calibri, sans-serif; color: black;">A number of these are written by people that have left the lab (i.e. Kurt Macha and Bob Legg) and I'm not sure how to get them revised. I can try and push some of these, but it won't be fast. What
exactly needs to be done during a 'periodic review'? Could I just put them into our new template and then get the original reviewers to look over them again? You are welcome to change that word file to a PDF; the author isn't here anymore.</span></p>
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<span style="font-family: Calibri, sans-serif; color: black;">After they have been updated, will a new traveler revision be needed?</span></p>
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<span style="font-family: Calibri, sans-serif; color: black;">For the short term, the FPCC procedure and traveler revisions are needed ASAP. No other revisions will be ready in time</span></p>
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<span style="font-family: Calibri, sans-serif; color: black;">Thanks,</span></p>
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<span style="font-family: Calibri, sans-serif; color: black;">Naeem</span></p>
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<b><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: black;">From:</span></b><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: black;"> Allen Samuels <</span><a href="mailto:samuels@jlab.org"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">samuels@jlab.org</span></a><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: black;">><br>
<b>Sent:</b> Monday, May 16, 2022 2:20 PM<br>
<b>To:</b> Naeem Huque <</span><a href="mailto:huque@jlab.org"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">huque@jlab.org</span></a><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: black;">><br>
<b>Cc:</b> pansophy <</span><a href="mailto:pansophy@jlab.org"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">pansophy@jlab.org</span></a><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: black;">><br>
<b>Subject:</b> L2HE-PR-INSP-FPCC-R4 references</span> </p>
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Naeem,</p>
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I’ve routed the procedure, but I wanted to bring to your attention something I noticed. Many of the linked references in the procedure are old, the youngest being released in 2019. Our new periodic review date for travelers is about two years. There was also
a linked procedure, <a href="https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-243280/CP-L2PRD-CLN-PUMP.docx">
CP-L2PRD-CLN-PUMP</a>, that went to a word doc when the preferred format is a PDF. I’m not sure if these need to be addressed, but figured they should be brought to your attention.</p>
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Allen</p>
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