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<p class="MsoNormal"><b>From:</b> JLab Communications Office <JLAB_Communications-office@jlab.org>
<br>
<b>Sent:</b> Monday, April 24, 2023 2:00 PM<br>
<b>To:</b> Allen Samuels <samuels@jlab.org><br>
<b>Subject:</b> Mark your calendars! Run-A-Round Event Details<o:p></o:p></p>
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<p class="MsoNormal"><strong><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#222222">INTERNAL MEMO</span></strong><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#222222">
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<p class="MsoNormal" style="line-height:150%"><strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020">April 24, 2023</span></strong><b><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020"><br>
<strong><span style="font-family:"Arial",sans-serif">Sent on behalf of Jefferson Lab Activities Group</span></strong><br>
<br>
<strong><span style="font-family:"Arial",sans-serif">SUBJECT: Run-A-Round Event Details</span></strong><br>
<strong><span style="font-family:"Arial",sans-serif">CONTACT: Mary Jo Bailey, <a href="mailto:mbailey@jlab.org">
<span style="font-weight:normal">mbailey@jlab.org</span></a>, 757-269-7277</span></strong></span></b><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020">
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<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Dear Colleagues-</span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020">The
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3D2dcb1405f5-26e-3Df503aadb78&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=GSfsgUxS1mP27eaMAPyvQgkhO-EgRzaqoQa6OCyfdBk&m=YrK6IzYtIZlpQv5ZDhxoV6G9PGng0KskKJQninuqb3tvmbCRbXywTLo6wK8lHp-V&s=vR3e61qHNIiW1hkwMl5COZcLIBhNtcR6YHcDEl29qQA&e=" target="_blank">
<span style="color:#26ABE2">36th Jefferson Lab Run-A-Round</span></a> will be held Wednesday, May 17 from 3-6 p.m. All members of the Jefferson Lab community are invited to participate, including immediate family members! All participating staff, scientific
users and volunteers will receive a free 2023 Jefferson Lab T-shirt! Do you want to run or walk? <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3D7605b8fe17-26e-3Df503aadb78&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=GSfsgUxS1mP27eaMAPyvQgkhO-EgRzaqoQa6OCyfdBk&m=YrK6IzYtIZlpQv5ZDhxoV6G9PGng0KskKJQninuqb3tvmbCRbXywTLo6wK8lHp-V&s=FeLVQqBsLW78CZEAuO_WTdx6NNgUSOZWSw5UuYnmhcI&e=" target="_blank"><span style="color:#26ABE2">Sign
up here</span></a>. Do you want to volunteer for the event? <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3D4a56946d79-26e-3Df503aadb78&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=GSfsgUxS1mP27eaMAPyvQgkhO-EgRzaqoQa6OCyfdBk&m=YrK6IzYtIZlpQv5ZDhxoV6G9PGng0KskKJQninuqb3tvmbCRbXywTLo6wK8lHp-V&s=p11s8HmPZKIC99DNmp6dbx60uio7Ick9n5N1-kQmRnA&e=" target="_blank"><span style="color:#26ABE2">Sign
up here</span></a>.<br>
<br>
<strong><span style="font-family:"Arial",sans-serif">Schedule of events:</span></strong></span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><o:p></o:p></span></p>
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<li class="MsoNormal" style="color:#202020;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">3-3:15 p.m.: </span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">The event kicks off at the CEBAF Center Circle, with the debut
of the 2023 Jefferson Lab T-shirt by Lab Director, Stuart Henderson.</span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#202020;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">3:15 p.m.:</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif"> The run/walk will start promptly at the CEBAF Center Circle.</span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#202020;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">3:30-4:45 p.m.: </span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">T-Shirt distribution and refreshments will immediately follow
the race at the SURA Residence Facility.</span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#202020;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">4:45-6 p.m.: </span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Awards for runners AND walkers (new this year!) will be presented
to the 1st, 2nd and 3rd place overall for men and women; and 1st, 2nd and 3rd place age groups for men and women. Socializing, dinner and games will also continue taking place during this time.</span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif"><br>
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<strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020">Road closures & parking guidance</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020"><br>
Between 2:30-4 p.m., there will be roads blocked off including Hofstadter Road, Lawrence Drive, Rutherford Road, Pauli Drive and Kelvin Drive to accommodate runner safety.<br>
<br>
Parking lots near SSC, ARC and the CEBAF Center will be affected at this time. Employees who need to leave the campus during these hours should consider parking in the EEL or the ES&H building lots and depart the lab via Rattley Road to Hogan Drive.</span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:150%;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020">While egress from the lab will be available via Rattley Road to Hogan Drive, please be aware that traffic may be periodically stopped on these roads as participants
cross to attend post-race activities at the SURA Residence Facility.<br>
<br>
There will be no parking at the SURA Residence Facility for the entire day (other than for current guests). The CEBAF Center parking lot will be open for parking as an alternative. The CEBAF Center parking lot will open after the completion of the race.</span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><br>
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<strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020">Charging guidance</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020"><br>
Volunteering? Participating? Attending? No matter what your involvement, the Run-A-Round is considered a work time event and should be charged using the “project” code <strong><span style="font-family:"Arial",sans-serif">RUNRND</span></strong>. </span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Staff may charge up to 2 hours for actual time participating or attending the event. For example: </span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">
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<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">If you attend between 3-5 p.m., you may charge two hours to RUNRND.</span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#202020;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level2 lfo2;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">If you work the event between 3-4 p.m. and attend between 4-5:30 p.m., you may charge up to 2.5 hours to RUNRND.</span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif"><o:p></o:p></span></li></ul>
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<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif">Staff may charge actual volunteer hours for pre & post event activities (outside of 3-6 p.m., May 17). </span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif"><o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:150%;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020">Please note that the RUNRND project code cannot be used for overtime. To avoid incurring any overtime charges, hourly staff must get approval in advance from their
supervisor to adjust their regularly scheduled hours accordingly. For questions regarding timesheet charges, contact the
<a href="mailto:timesheet@jlab.org" target="_blank"><span style="color:#26ABE2">Payroll Department</span></a>.</span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><br>
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<strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020">Run-A-Round course map</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020"><br>
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<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3Dc5e25146bd-26e-3Df503aadb78&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=GSfsgUxS1mP27eaMAPyvQgkhO-EgRzaqoQa6OCyfdBk&m=YrK6IzYtIZlpQv5ZDhxoV6G9PGng0KskKJQninuqb3tvmbCRbXywTLo6wK8lHp-V&s=07zzQ8qCMCSs7MakWj9wSM9uPzxu5N46NF03Dv79pFE&e=" target="_blank"><span style="color:#26ABE2">View
the map larger here.</span></a> Shout out to Walt Akers for the exquisite map design.</span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><br>
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<strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020">Register your family!</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020"><br>
To be eligible for awards, runners and walkers must register online before 5 p.m. on Tuesday, May 16. Participants may pick up race bibs on Wednesday, May 16, between 9 a.m. and 2:30 p.m. in the CEBAF Center lobby or in the CEBAF Center Circle, depending on
the weather. Race day registration will still be available at these times (with no award eligibility). <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3D616afceb27-26e-3Df503aadb78&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=GSfsgUxS1mP27eaMAPyvQgkhO-EgRzaqoQa6OCyfdBk&m=YrK6IzYtIZlpQv5ZDhxoV6G9PGng0KskKJQninuqb3tvmbCRbXywTLo6wK8lHp-V&s=lRvW657aQL_3kt3p1gR_TB-yoUh0mD5rsUrVNldTZtQ&e=" target="_blank"><span style="color:#26ABE2">Register here</span></a>. </span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><br>
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<strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020">Can't run? Don't wanna run? You can still get a free Jefferson Lab T-Shirt by volunteering for the event! </span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020"><br>
This event couldn't happen without volunteers. See what <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3Ded3541882c-26e-3Df503aadb78&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=GSfsgUxS1mP27eaMAPyvQgkhO-EgRzaqoQa6OCyfdBk&m=YrK6IzYtIZlpQv5ZDhxoV6G9PGng0KskKJQninuqb3tvmbCRbXywTLo6wK8lHp-V&s=icwyzdbvNl1VEmOocCPK2cQtgO_91XlcjM2y89JCjqQ&e=" target="_blank">
<span style="color:#26ABE2">volunteers spaces are available here</span></a>. There will be a pre-event volunteer orientation meeting Tuesday, May 16. </span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><br>
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<strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020">2023 DOE MILE RUN/WALK </span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020"><br>
The lab is participating in the eighth annual DOE Mile. This is a one-mile walk/run competition among Department of Energy (DOE) lab employees and their families from labs across the nation, during the Run-A-Round. Times will be recorded through the Race Reporting
app after the event, which will be submitted from JAG. For questions, contact <a href="mailto:abbottd@jlab.org" target="_blank" title="mailto:abbottd@jlab.org"><span style="color:#26ABE2">David Abbott</span></a>. </span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><br>
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<span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:#202020">The JAG Committee hopes to see you there!<br>
<em><span style="font-family:"Arial",sans-serif">Mary Jo Bailey</span></em><br>
JAG Chair</span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#202020"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:125%"><strong><span style="font-size:7.5pt;line-height:125%;font-family:"Helvetica",sans-serif;color:#202020">12000 JEFFERSON AVENUE • NEWPORT NEWS, VA 23606 • USA •
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